California State University, Northridge NCAA Certification – Equity and Student-Athlete Well-Being Subcommittee Operating Principle 3.3 – Equity and Student-Athlete Welfare Equity and Student-Athlete Well-Being Operating Principle 3.1 – Gender Issues Self-Study Items 1. List all "corrective actions", "conditions for certification" or "strategies for improvement" imposed by the NCAA Division I Committee on Athletics Certification in its first-cycle certification decision (if any) as they relate to Operating Principle 3.3 (Student-Athlete Welfare). In each case, provide: (a) the original "corrective action," "condition" or "strategy" imposed; (b) the action(s) taken by the institution; (c) the date(s) of the action(s); and (d) an explanation for any partial or noncompletion of such required actions. Please note, the institution is not required to respond to recommendations for required actions developed by the peer-review team unless those same recommendations were adopted by the Committee on Athletics Certification. No corrective actions 2. List all actions the institution has completed or progress it has made regarding all plans for improvement/recommendations developed by the institution during its first-cycle certification process as they relate to Operating Principle 3.3 (Student- Athlete Welfare). Specifically include: (a) the original plan; (b) the actions(s) taken by the institution; (c) the date(s) of the action(s); (d) an explanation for any partial or noncompletion of such required actions. Please note, the institution will not be required to fulfill an element of a first-cycle plan if the element does not affect conformity with an operating principle. No corrective actions 3. Describe any additional plans for improvement/recommendations in the area of Operating Principle 3.3 (Student-Athlete Welfare) developed by the institution since the first-cycle certification decision was rendered by the Committee on Athletics Certification. While there was no written plan for student-athlete welfare during the first-cycle certification, the Department of Intercollegiate Athletics continues to ensure quality academic and athletic experiences for all student-athletes as stated in the mission and goals statement. In May, 2002 Intercollegiate Athletics published a Strategic Plan to focus the Athletics Department on providing an intercollegiate athletics program in which students can have a successful experience. This was based on the University Mission Statement and Vision. Within this plan student-athlete welfare was identified as a critical issue and initiatives were developed: a) Finalize the job description for the Assistant Athletics Director for Student-athlete Services (reclassification completed 4/1/07). b) Continue to strengthen relationships with external campus support services. c) Develop a plan for integration of a “life skills program.” The Department of Intercollegiate Athletics ensures periodic review and monitoring of all procedures and policies regarding student-athlete welfare by developing written procedures and written policies regarding student-athlete code of conduct, academic rules and services, recruiting, awards, benefits and amateurism, and student-athlete health and welfare. Since the first-cycle certification, the Department of Intercollegiate Athletics continues to update and provide Student Athlete Handbooks to all student-athletes annually. In addition, a Life Skills Development Program was implemented in the fall of 2007. This program continues to expand and enhance the opportunities provided to student- athletes in the areas of campus integration, leadership, career advancement, mental health, physical health, sportsmanship, code of conduct behavior, awards and honors, communication skills, ethics, post graduate opportunities, and lifelong responsibilities. 4. Explain how the institution is organized to further its efforts related to the student- athlete welfare operating principle and provide evidence that matters concerning student-athlete welfare are monitored, evaluated and addressed on a continuing basis. Philosophically, the University and Department of Intercollegiate Athletics view student- athlete welfare as a top priority. The University Mission and the Department of Intercollegiate Athletics' mission and goals both reflect this philosophy. Student-athlete welfare is the primary consideration when making athletics decisions and developing policies and procedures. The continued monitoring, evaluating and addressing of student-athlete welfare issues fall under the direction of the Department of Intercollegiate Athletics administration, the Intercollegiate Athletics Advisory Council, and the Student-Athlete Advisory Committee (SAAC). If a problem arises with a student-athlete, he or she can discuss that problem with the coaching staff, their sport supervisor (an athletics administrator assigned to each team), any athletics administrator and/or many of the University directors and staff whose primary responsibility is to deal with student concerns. The University enlists the services of many constituents all across the institution to ensure support for all students, including student-athletes (i.e., academic advisors, the Student-Athlete Academic Specialist, Learning Resource Center personnel, financial aid personnel, health center personnel, University Counseling Services, wellness coaches, professors and athletic coaches). 5. Describe the institution's educational enhancement programs (e.g., education regarding career guidance counseling; personal counseling; health and safety; alcohol and other drug guidelines [see the NCAA Sports Medicine Handbook, Guideline No.1]; non-academic components of life skills programs) available to student-athletes. Describe practices/procedures in place to encourage and assure student-athletes' access to these programs. The institution’s educational enhancement programs are provided by: the Life Skills Development Program; University 100; Student-athlete Peer Mentoring program; the Leadership Institute; programs within the Division of Student Affairs (the Career Center, Student Housing, Student Development and International Programs, Student Health Center, New Student Orientation, Center on Disabilities, University Counseling Services, University Student Union, and National Center on Deafness); the student-athlete handbook; semester team meetings; seminars on topics such as drug and alcohol awareness; and various other opportunities sponsored by the Student-Athlete Advisory Council (SAAC) involving community out reach. University 100, Freshman Seminar, introduces first-time freshmen to the university as an institution, a culture, and an intellectual experience. Academic success is the central goal of the course. Topics include academic skills (writing, reading, note-taking, test-taking, and information competence, as well as critical, analytic, and creative thinking); the value of higher education; the history and culture of Cal State Northridge; lifelong learning; ethics and responsibility; diversity in higher education; advisement; health; and self-assessment. Student-Athlete Peer Mentoring has the goal of empowering the student-athlete to become more effective and independent learners. Mentoring is available to first-time freshmen or students on academic probation. Mentees meet with their mentors on a weekly basis and discuss class work which will be monitored throughout the semester as well as assisting in time management skills, priority and goal setting. The mentor can also help the student- athlete with learning how to answer and ask questions coherently, as well as administering other important life skills to help make the student-athlete a more well-rounded individual. Information about the peer mentoring program is provided by the office of Academic Athletic Advising for Student-Athletes. The Leadership Institute provides leadership development and personal growth experiences to members of campus clubs and organizations. Programs and workshops are developed to meet the needs of student leaders. Reference materials are available and seminars are conducted on a variety of leadership topics. Other interest areas include the Emerging Leaders Programs, which was established to provide students with a unique opportunity for personal development, community building and leadership development. The Career Center helps students to explore majors and careers; make informed choices; clarify life and career goals; and prepare for the transition from college to employment or graduate school. The center provides a variety of support services to empower students, foster independence, promote achievement of realistic career and educational goals and assist students to discover, develop and demonstrate full potential and abilities. Student Housing provides its residents with recreational space, swimming pools, parking, laundry facilities, and study areas. A variety of meal plan options are available at the Satellite Student Union. Several Living Learning Communities are available in the UPA including Cinema and Television Arts, Engineering and Computer Science, the First Year Experience, Music, the Lighthouse (a living learning community concentrating on deaf studies and culture), Kinesiology, and Passport (a sophomore experience community). Information about living learning opportunities is available on the Student Housing website. CSU Northridge residents become a part of the campus community and have an opportunity to meet and live with people from many cultural backgrounds. Student Development staff offers consultation on programs, assistance with group dynamics and leadership development, information on existing University policies, guidance on financial matters and the maintenance of organizational records. Advisors frequently serve as liaisons among students, administration, faculty and the community at large. The College Health Specialists at the Klotz Student Health Center are dedicated to providing the highest quality health care to the diverse community at Cal State Northridge. Services are designed to help students stay healthy and provide support for achieving academic goals. All services are provided to currently enrolled students at little or no cost. There is no charge to see a physician, nurse, or nurse practitioner in Primary Care or for X-rays at the Health Center. The pharmacy, specialty lab services, orthopedic supplies, and the optometry, dental, massage, immunization, and acupuncture services are provided at low cost. New Student Orientation is a mandatory full-day event that the University sets aside to prepare all of its new students into the academic, social, and cultural climate of California State University, Northridge. New Student Orientation offers new students a day full of great information on the resources and opportunities Cal State Northridge has to offer. Students will be advised on appropriate steps needed in order to achieve academic success. Students will also get an opportunity to meet their peers, both fellow new students and continuing Cal State Northridge students, who will offer assistance and suggestions to ensure a smooth transition into the University. The Center on Disabilities provides a variety of support services to empower students, foster independence, promote achievement of realistic career and educational goals and assist students to discover, develop and demonstrate their full potential and abilities. The center provides academic support under federal and state regulations to ensure full access to programs and activities at Cal State Northridge, and is committed to the vision of an inclusive society in which persons of all abilities have the chance to achieve their goals and experience success. Through the provision of excellent student services, education, training and research, the staff works to nurture learning, innovation and encourage self-advocacy in assisting students during their academic journeys at Cal State Northridge. The University Counseling Services (UCS) offers confidential counseling and psychological services to the campus community. All services are designed to assist students in achieving academic success and to create a campus environment that is sensitive to student psychological and developmental needs. The following services programs are currently available: Individual and Couples Counseling Individual Counseling Group Counseling Crisis Intervention Support and Psychotherapy Groups Experience Confidence and Enjoyment of Learning (ExCEL) programs Workshops Peer Education Programs ACT (Advocates for Cultural Talk) JADE ( Joint Advocates for Disordered Eating) BLUES (Depression and Suicide Prevention) DATE (Rape Prevention) Helpline (www.csun.edu/helpline) Consultation to Faculty and Staff Counseling services are available free of charge to all regularly enrolled university students. An individual counseling appointment can usually be scheduled within a week. There are counselors available throughout the day to deal with emergency situations. The University Student Union, Inc. at California State University, Northridge has two locations, the main University Student Union (USU) and the Satellite Student Union (SSU). The USU and the SSU have a variety of services including the Fitness Centre, ATMs and Wells Fargo bank, room reservations, study areas, TV lounges, a games room, and two computer labs with free printing, and have the mission to be a world-class university center that educates through inclusion, personal growth, and entertainment- creating the ultimate college experience, which exceeds all student expectations. The National Center on Deafness is a pioneer in serving students who are deaf and hard of hearing at the university level. NCOD is internationally recognized for its programs and serves as a model for other institutes. It provides innovative orientation programs, direct communication (sign) classes, full communication access, interpreting, captioning, note taking, tutoring, and academic advisement to students who are deaf or hard of hearing. Each semester these services make it possible for approximately 200 deaf and hard of hearing students to have access to University classes, functions and student sponsored co-curricular activities. The Cal State Northridge model for providing service to students who are deaf and hard of hearing is shared with the western regional postsecondary institutions (colleges, universities, technical schools, and training programs) as well as three other regional technical assistance centers throughout the United States. All student-athletes are provided access to these opportunities and resources. Student-athletes are encouraged to participate in these programs trough team meetings, SAAC reports, email announcements, the Athletics Department web site, the student-athlete handbook, and the University Catalog and web site. 6. Describe the institution's process for conducting the student-athlete exit interviews required by NCAA Constitution 6.3.2 and the means by which this information is used to better the student-athlete experience. Describe other avenues available to student-athletes to provide input. A variety of methods are utilized to solicit feedback from student-athletes. Senior Interviews – Each academic year, sport supervisors are responsible for conducting exit interviews with a sample of student-athletes whose eligibility has expired. The sample includes at least one student-athlete from each team. The Faculty Athletic Representative participates in some of these interviews. During these meetings the Student-Athlete Questionnaire is discussed and reviewed with each student-athlete. The athletics administrators then discuss any pertinent information with the Director of Athletics. Exit Interviews - The Director of Compliance sends each student-athlete who is deleted from a team roster an Exit Questionnaire. The Director of Compliance will review the feedback and forward the information to the sport supervisor as appropriate. Exit interviews are conducted with the student-athlete and the sport supervisor as deemed appropriate. If the student-athlete is an athletics aid recipient, every effort is made to have a meeting with the Director of Compliance and the sport supervisor to discuss the situation and the reason for the departure from the team. Student-Athlete Experience Survey – At the conclusion of each sport season, the Associate Director of Athletics for Student–Athlete Services conducts a survey with each team assessing their experience. The information gathered from all of these mechanisms is shared with the sports supervisors and the Director of Athletics. This information is shared with a coach or staff member as appropriate and is considered in the annual evaluation of the coach and/or staff member. 7. Describe the institution's and/or athletics department's written grievance and/or appeals procedures available to student-athletes in areas mandated by NCAA legislation (i.e. financial aid and transfers) and in other areas (e.g. harassment, hazing, abusive behavior, and sexual orientation). Also, identify the individual(s) responsible for overseeing the administration of the grievance and/or appeals procedures and describe the means by which the grievance and/ or appeals procedures are communicated to student-athletes and staff. Procedures have been developed for handling of both financial aid appeals and transfers appeals, and are outlined in the Compliance Handbook. The Financial Aid Appeals Process is as follows: When a potential appeal arises, the Director of Compliance meets with the student-athlete as appropriate and if possible to review the situation. The meeting represents the student-athlete's opportunity to appeal to the Athletics Department regarding the recommended changes to his/her scholarship. The Director of Compliance consults with the Director of Athletics and the sport supervisor, as appropriate, to formulate a final recommendation to the Office of Financial Aid. If the decision is made by the Athletics Department to reduce, cancel or not renew the aid, the Associate Director of Athletics for Internal Operations notifies the Office of Financial Aid in writing of the requested change, as well as any associated institutional steps which must be taken in accordance with NCAA regulations (i.e., an opportunity for an appeal hearing at the institutional level). The Office of Financial Aid is responsible for notifying these students, in writing, within 4 weeks but no later than July 1, of the opportunity they have to appeal and the applicable procedures. Any such appeals are handled by the Athletics Financial Aid Appeals Committee. Head coaches must attend Appeal Hearings for their student-athletes. The transfer appeals process is as follows: Current Cal State Northridge student-athletes desiring to transfer to another institution first discuss the situation with the head coach and then meet with the Director of Compliance. This meeting includes a review of NCAA transfer regulations, procedures and the Conference transfer regulations, if applicable. After consulting with the head coach, the Director of Compliance either grants or denies “permission to speak” to other institutions. In addition, waiving the one time residence requirement is discussed with both the head coach and the student-athlete. If the coach recommends that permission to speak or the waiving of the residence requirement be denied, the Director of Athletics is consulted for a final recommendation. If either permission to speak or the residence requirement is denied, the student-athlete is notified of their right to appeal this decision. 8. Describe the institution's educational and support programs in the area of sexual orientation. Also, describe the institution's structure and/or policies that ensure the provision of a safe environment for all students, including student-athletes with diverse sexual orientations. As stated in the University Catalog, California State University, Northridge does not discriminate on the basis of sexual orientation. This is consistent with California State University Board of Trustees policy, as expressed in a 2006 executive order. “No campus shall recognize any fraternity, sorority, living group, honor society, or other student organization that discriminates on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. The prohibition on membership policies that discriminate on the basis of gender does not apply to social fraternities or sororities, or to other university living groups. Student organizations shall deliver to the vice president for student affairs or his/her designee a statement signed by the president or similar officer of the local student organization attesting that the organization has no rules or policies that discriminate on the basis of race, religion, national origin, ethnicity, color, age, sex, marital status, citizenship, sexual orientation, or disability. This statement shall be renewed annually. In addition, the University is committed to creating and maintaining a working and learning environment free from sexual harassment of its students and those who apply to be students. Sexual harassment violates both personal integrity and professional responsibility and will not be tolerated by the university. It subverts the mission of the University and damages the careers, educational experience and well being of students, faculty and staff. The intimidation whether obvious or subtle, involved in sexual harassment stifles personal and intellectual development and attacks the principle of honesty and academic freedom that is the responsibility of the University and its agents to foster. Sexual harassment undermines the respect students and the community has for the University and endangers the credibility of its degrees and scholarship.” This information is available to students in the University catalog and on the University web site. Sexual orientation is addressed in the University's New Student Orientation in which all students are required to participate. In addition, the Women’s Research and Resource Center offers informal peer support and discussion groups, providing valuable forums for personal growth and exploration in such topics as sexuality, self-esteem and body image, health and feminist spirituality. New groups form as interest develops. University Counseling Services and the Office of Equity and Diversity also provide information and assistance to students experiencing sexual harassment in any form. The Student-Athlete Handbook states that California State University, Northridge Intercollegiate Athletics Department is committed to creating and maintaining an environment free from sexual harassment and free from discrimination and harassment of its students based upon race, religion, color, disability, sex, sexual orientation, national origin, ancestry, or age. The department will not tolerate such actions by or against student athletes, and works in collaboration with organizations on campus to provide workshops that specialize in sexual orientation education (the Women’s Research and Resource Center, and the Gender and Women’s Studies Department). 9. Identify the mechanisms in place to ensure the health and safety of student- athletes and the administrator(s) responsible for the institutional awareness of health, safety, travel and sports medicine policies. Describe the process by which these policies and guidelines are approved and communicated to athletics department staff and student-athletes. In addition, describe the process by which these policies are periodically evaluated to ensure continued effectiveness. The California State University, Northridge Sports Medicine staff is charged with the responsibility of providing the highest possible quality medical care to the intercollegiate athletic teams at the university in the most efficient manner possible. This responsibility includes administering to the health and welfare of the student-athlete on a daily basis and measuring their readiness for athletic competition. The sports medicine staff utilizes both the campus Student Health Center as well as community medical resources and services on a daily basis. The sports medicine staff utilizes guidelines set forth by the NCAA and the Big West Conference, as well as other medical associations including the American Medical Association and the National Athletic Trainers’ Association. The sports medicine staff is responsible for making critical decisions regarding medical aspects of athletic competition and communicating those decisions to various athletic department personnel and student-athletes at CSU, Northridge. The Sports Medicine staff includes the certified athletic trainers, athletic training students, team physicians, and a wide variety of medical specialists who are utilized on a referral basis. These policies and guidelines are disseminated within the athletic department via written policies, verbal communications, e-mail and scheduled meetings. The Sports Medicine Policies and Procedures Manual includes detailed descriptions of the procedures for the provision of sports medicine and traveling. The Cal State Northridge Department of Intercollegiate Athletics Policy and Procedure Manual also includes information regarding sports medicine services, medical insurance and injury waivers. In addition, each year during the mandatory preseason team meetings, the Athletic Trainer makes a presentation to the coaches and student-athletes regarding the risks of participation in intercollegiate sports, the scope of athletic training services, the procedures for injury assessment and management and the protocols to access the team physician staff. Cal State Northridge team physician(s) must clear student-athletes through a physical screening prior to participation in intercollegiate athletics. All student-athletes new to the institution must receive a screening on campus from the team physician(s). Returning student-athletes are required to fill out a Returning Athlete Survey, Cal State Northridge Athletic Department Disclaimer, Insurance Information Form, and Cal State Northridge Drug Testing Consent Form. If a significant injury has taken place during the past year, the student-athlete must be cleared by the treating physician as well as a Cal State Northridge team physician. Cal State Northridge team physician(s) have the ultimate responsibility for athletic clearance. If it is deemed that the student-athlete’s health or welfare may be jeopardized by participation in intercollegiate athletics, the physician can withhold clearance or withdraw clearance after a significant injury has occurred. The athletic training staff utilizes a Pre-participation Athletic Health Survey in order to do a preliminary physical evaluation of recruits. This survey reviews the student- athlete’s recent medical history in order to better prepare the sports medicine staff to handle any potential medical issues that may arise during the student-athlete’s career at Cal State Northridge. Preventative measures are taken throughout the athletic seasons. Such preventative measures include consultations with coaches, off-season and pre-season conditioning programs, weight training programs and nutritional counseling. Coaches are provided with end of the season recommendations for athletes outlining appropriate training programs for returning student- athletes. It is required that all student-athletes receive and pass a physical screening prior to practice or competition. All student-athletes new to the institution must receive an on-campus screening and be cleared for participation by Cal State Northridge team physician(s). Physicals from an off campus physician are not acceptable. A student-athlete may be recruited, but then not receive medical clearance. The Cal State Northridge team physician(s) must clear all incoming student- athletes, regardless of recruiting status. The purpose of the pre-season screening is to ensure the safe participation of the student-athletes as well as to reduce the risk to the department with regards to both insurance and liability. Contents of the physical screening include: 1. Appropriate paperwork a. Complete medical history b. Insurance information c. Signed consent forms: authorization for disclosure of general medical information, general consent for treatment, Cal State Northridge athletic department disclaimer, NCAA and Cal State Northridge drug testing consent forms, 2. General medical assessment which meets or exceeds the NCAA requirements 3. General Orthopedic assessment which meets or exceeds the NCAA requirements 4. Drug screening All returning student-athletes will fill out a returning athlete survey, CSUN Athletic Department Disclaimer, updated Insurance Information Form, and CSUN Drug Testing Consent Form and if necessary, have a follow-up visit with the Cal State Northridge team physician(s). If a significant injury or illness has occurred either during or after the season, there must be documented clearance by the treating physician in their file and when deemed necessary, the Cal State Northridge team physician(s) will also provide medical clearance. Travel safety - all athletic travel complies with the University's travel policies. All student- athletes are required to travel (including transportation and lodging) with the team and the Code of Conduct and team rules apply. Transportation vehicles must be owned by the university or university rented vehicles/chartered buses must be driven by university certified drivers. All lodging arrangements must be made with Department of Intercollegiate Athletics approved motels/hotels. 10. Describe the institution's emergency medical plan for practices and games. [Note: The institution may want to refer to the emergency care section of the NCAA Sports Medicine Handbook Guideline No. 1 as a guide in responding to this self-study item.] Emergency Action Plans have been prepared for each Athletic Facility and are posted at each site. The Director of Sports Medicine distributes these emergency action plans to the coaches and staff on an annual basis, in addition to reviewing the information at staff meetings. Procedures Regarding Emergency Treatment during Non-traditional hours are as follows: 1) Each coach is provided an emergency phone list. The coach contacts a member of the sports medicine staff for instructions on how to deal with an emergency. If a member of the sports medicine staff cannot be reached or it is a serious emergency, the Emergency Action Plan procedures in Appendix I of the Sports Medicine Policy and Procedures should be followed. 2) Each coach is provided with his/her student-athlete’s insurance information in order to better help the student-athlete in an emergency. 3) Coaches are instructed to use a designated hospital when transporting a student-athlete to the hospital or emergency room. 4) If an injury occurs during a scheduled off-season practice, i.e. conditioning or weights, and there is no medical coverage, an incidence report is filed. 5) Coaches are required to be certified in CPR and First Aid as per the Big West Conference Bylaws and Cal State Northridge Department of Intercollegiate Athletics Policies. The following emergency procedures are provided: 1) Stabilize student-athlete and administer any appropriate emergency or life saving care (i.e. CPR) 2) Whenever possible, stay with the student-athlete and send someone else to call for emergency aid or transportation. CALL: On campus: 2111 Off campus: 911 What information to Relate: Identify self Give exact location of person needing help Describe the nature of the injury or illness Provide phone number you are calling from Describe what if any care is being given to the student athlete Always be the last to hang up 3) Contact the Director of Sports Medicine 4) Whenever possible, send someone with the student-athlete to the hospital 5) Follow up with the student-athlete The Department of Athletics houses two Automated External Defibrillator (AED) devices. One is located in the Athletic Training Room; the other is transported to the site of competition. In addition, all campus police cars are equipped with AED devices. 11. Describe the institution’s written emergency medical plan for the athletics program and specific coverage for out-of-season workouts, strength training and skills sessions. Describe the process by which these policies and guidelines are approved and communicated to athletics department staff and student-athletes. In addition, describe the process by which these policies are periodically evaluated to ensure continued effectiveness. Athletic training and sports medicine services are provided for out-of-season practices and competitions in the same manner and to the same extent as traditional in-season practices and competitions. When there is an issue of coverage, in-season sports take priority as do high risks sports. Team coaches or strength-and-conditioning coaches conduct out-of-season strength training and individual skill sessions. These coaches are CPR certified, knowledgeable regarding first aid, and are capable of initiating emergency medical services and act as first responders (see charts at the end of this section for medical coverage Traditional Season and Non-Traditional Season). This chart describes basic athletic training and medical coverage during traditional and non- traditional seasons for each sport. If available, a Certified Athletic Trainer (ATC) may be provided if not indicated in the chart above, with priority going to home events in sports with the higher risk of injury. The following policy has been established for practice: “Medical coverage by the Certified Athletic Trainer (ATC) for in-season sports provided from the Athletic Training Room seven days a week when a practice schedule is submitted to the ATC at least two (2) weeks in advance. Practice changes must be submitted to one of the Certified Staff Members at least 36 hours prior to the practice. If this cannot be accomplished, the practice coverage request may not be fulfilled. The cooperation and communication of the Head Coaches is necessary for proper scheduling. Medical coverage provided by the Certified Athletic Trainer for non-traditional season practices or conditioning sessions will be provided as availability permits, as long as the practice is scheduled during normal posted hours for the Athletic Training Room (M-F 9am-6pm) and is a supervised NCAA approved practice session. If coaches have special needs, they must discuss them with the Athletic Medicine Staff so it may be determined if coverage is feasible. Coaches are not to ask Athletic Training Students (ATS) to cover events or travel with their teams. The Athletic Medicine Staff will make all coverage assignments.” 12. Using the four program areas for student-athlete welfare issues please: a) Describe how the institution studies these topics as they apply to all student-athletes; b) Provide data demonstrating the institution's commitment to these issues for all student-athletes; and c) Explain how the institution will address these topics in the future for the welfare of all student-athletes. 1. EVALUATION a. Describe how the institution studies these topics as they apply to all student-athletes. California State University, Northridge Department of Intercollegiate Athletics continually reviews, monitors, and evaluates student health and welfare when making student-athlete related decisions. The Department of Intercollegiate Athletics, the Intercollegiate Athletics Advisory Council (IAAC), the Director of Athletics, the Faculty Athletics Representative, the Coordinator of Academic Advisement for Student-Athletes, and the Director of Sports Medicine continuously review policies regarding student-athlete welfare and make adjustments accordingly. Student- athlete welfare is evaluated with suggestions from the Student-Athlete Advisory Council, exit interviews, as well as through the NCAA certification process and a Student-Athlete Experience Survey. The Equity and Student-Athlete Well Being Subcommittee included the following steps in their review of student-athlete welfare issues. Reviewed the Equity in Athletics Disclosure Act reports from 2004 - 2007 to evaluate trends and discrepancies with student athlete participation rates between minority and white student-athletes; Reviewed Department of Intercollegiate Athletics records and institutional data regarding student participation; Conducted interviews and discussion with senior athletic administrators; Conducted interviews and discussion with head and assistant coaches; Conducted interviews and discussion with student-athletes and; Participated in a facility tour b. Provide data demonstrating the institution's commitment to these issues for all student-athletes. Student-athletes are expected to contribute to their own welfare by utilizing the open door policy of their sport supervisors, by providing feedback to their team Student-Athlete Advisory Council leaders, and by participating in the Student-Athlete Experience Survey and in the senior exit interview. Each sport team is assigned an athletics administrator who serves as the supervisor for that team. Student-athletes can take their concerns to their sport supervisor or any department administrator with whom they feel comfortable. Student-athletes are expected to complete the Student-Athlete Experience Survey provided at the completion of each season. The Senior Women Administrator (SWA) reviews these surveys and brings any concerns to athletic administration, and specifically the sport supervisor. Senior exit interviews are conducted by the sport supervisor for each sport. The student is asked to complete a questionnaire and to schedule an appointment for an interview. The sport supervisor reviews the survey and discusses indicated concerns and explores the student-athlete experience shared by the student. Concerns are brought to the Director of Athletics. Student-athletes are also asked to complete exit surveys when the student-athlete is leaving the program prior to graduating or exhausting the expiration of their NCAA eligibility. These assessments and questionnaires encourage student-athletes to offer their concerns including welfare and safety issues. Monthly Student-Athlete Advisory Council meetings provide the student-athletes the opportunity to voice concerns and issues important to all student-athletes. The Director of Compliance and the Associate Director of Athletics for Student Services attend the Student-Athlete Advisory Council meetings on a regular basis in order to increase communication and awareness of student-athlete welfare issues. c. Explain how the institution will address these topics in the future for the welfare of all student-athletes. The department of Intercollegiate Athletics managers will continue to meet with the Student- Athlete Advisory Council on a regular basis, as well as administer and review seasonal assessments, senior exit interviews and exit surveys. The Intercollegiate Athletics Advisory Council meets twice each semester and reviews issues of student-athlete welfare. The University’s first priority in its mission statement is to promote the welfare and intellectual progress of students. The Director of Athletics will consults with the Faculty Athletics Representative, Director of Compliance, Associate Director of Athletics for Student-Athlete Services, Director of Sports Medicine, and Coordinator for Academic Services for Student- Athletes to assure issues and concerns raised will be examined to address the well being of all student-athletes. 2. ORGANIZATION AND STRUCTURE a. Describe how the institution studies these topics as they apply to all student-athletes. The department of Intercollegiate Athletics is ultimately responsible for student-athlete health and welfare issues with respect to athletics, and views this responsibility as a top priority. The Intercollegiate Athletics Advisory Council, Athletics Director, Faculty Athletics Representative, Associate Athletics Director for Student Services, and Head Athletics Trainer study the organization and structure of the Athletics programs and policies regarding student-athlete welfare. This is accomplished through regular staff meetings, periodic meetings of the Intercollegiate Athletics Advisory Council, and attendance at the monthly Student-Athlete Advisory Council meetings. The Student-Athlete Advisory Council President or designee serves as the student-athlete representative on the Intercollegiate Athletics Advisory Council and as the University’s representative to the BWC Student-Athlete Advisory Council committee. Student- Athlete Advisory Council leaders historically attend the NCAA Champs Life Skills Conference, have representation on the Institutionally Related Activities Finance Board, and participate as part of the Clubs and Organizations community. b. Provide data demonstrating the institution's commitment to these issues for all student-athletes. The Associated Students President has annually requested Student-Athlete Advisory Council representation on the student senate and other committees to provide opportunity for the student- athlete voice and needs to be expressed. The Student-Athlete Advisory Council President served on the Blue Ribbon Commission and on the Student Recreation Center Ad Hoc Committee. Student-Athlete Advisory Council representation on the Intercollegiate Athletics Advisory Council is annually renewed. c. Explain how the institution will address these topics in the future for the welfare of all student-athletes. Cal State Northridge values the well-being of all student-athletes. Organization and structure will continue to be reviewed in the meetings of the Intercollegiate Athletics Advisory Council. The Director of Athletics will continue to monitor organizational and structural issues, in consultation with the Faculty Athletics Representative, Director of Compliance, Associate Director of Athletics for Student Services, Director of Sports Medicine, and the Coordinator for Academic Services for Student-Athletes. The department will continue to conduct external reviews as required by the NCAA. The Intercollegiate Athletics Advisory Council will continue to meet to monitor department activities as they relate to student-athlete welfare. The Associate Director of Athletics for Student-Athlete Services will continue to encourage and include student-athlete representation on Athletics Department committees and, where appropriate, at the campus level. 3. PARTICIPATION IN GOVERNANCE AND DECISION-MAKING Involvement of student-athletes in the governance and decision-making processes of the athletics department (including the student-athlete advisory committee). a. Describe how the institution studies these topics as they apply to all student-athletes. The student-athletes are involved in the governance and decision-making through the SAAC, as well as in the search process for head coaching positions, associate directors of athletics and the director of athletics positions. The president of the Student-Athlete Advisory Council or designee serves as the University's representative to the Big West Conference Student-Athlete Advisory Council and on the Intercollegiate Athletics Advisory Council. Student-Athlete Advisory Council leaders historically attend the NCAA Leadership Conference, have representation on the Institutionally Related Activities Finance Board, and participate as part of the Clubs and Organizations community. The Associated Students President has annually requested Student-Athlete Advisory Council representation on the senate and other committees to provide opportunity for the student-athlete voice and needs to be expressed. b. Provide data demonstrating the institution's commitment to these issues for all student- athletes. The Student-Athlete Advisory Council meets once a month to address issues regarding all aspects of student-athlete welfare. The sport representatives are responsible for running meetings, communicating with their respective teams, providing topics for the agenda and creating sub-committees to address special interests. The Student-Athlete Advisory Council President or designee is required to attend all Intercollegiate Athletics Advisory Council meetings. Representatives must attend the Student Development Clubs and Organization Fair to qualify the Student-Athlete Advisory Council for membership. c. Explain how the institution will address these topics in the future for the welfare of all student-athletes. The Director of Compliance and the Director of Academic Services for Student-Athletes will continue active participation in the Student-Athlete Advisory Council. Student-athlete representatives will continue to be encouraged to participate on committees and attend organizational meetings. Student-Athlete Advisory Council representatives continue to be encouraged to discuss departmental and legislative proposals with their teammates. The continuous monitoring and evaluating of student-athlete welfare issues will remain a priority. 4. PROGRAMS AND ACTIVITIES: a. Describe how the institution studies these topics as they apply to all student-athletes. Concerns and issues to study most often emerge from the Student-Athlete Advisory Council meetings, Big West and/or NCAA reviews, and from exit interviews. These issues are discussed and followed up on in Department Administration meetings, and in the Intercollegiate Athletics Advisory Council meetings. Through coordination with other student service groups on campus, Athletics participates in and discusses the needs of all students, including student-athletes, and cooperatively provides services to address those needs. The Associate Director of Athletics for Student Services serves on various committees that address student welfare. These committees include New Student Orientation Committee, Sexual Assault Committee, Retention Sub- Committee (Enrollment Management), Alcohol Advisory Committee, Athletics Compliance Review Committee, and the Sports and Exercise Council. b. Provide data demonstrating the institution's commitment to these issues for all student- athletes. Examples demonstrating the institution's commitment to these issues include the continuous efforts of the Intercollegiate Athletics Advisory Council to address situations impacting student- athlete welfare. The involvement and supervision provided by the Director of Compliance and Associate Director of Athletics for Student Services in the Student-Athlete Advisory Council. The Athletics Department collaborates with other University services on campus to fund speakers and address issues such as alcohol and substance abuse. The first-year seminar, University 100, is a freshman student orientation course which focuses on issues relevant to students during their first year of college, such as increasing awareness and use of resources available on campus, learning strategies for good study habits, taking notes, managing time, and understanding the purpose of a college education. c. Explain how the institution will address these topics in the future for the welfare of all student-athletes. The Athletics Director, the Director of Compliance, the Associate Director of Athletics for Student Services, the Faculty Athletics Representative, and the Director of Sports Medicine will continue to respond to issues and concerns as raised by the Student-Athlete Advisory Council, from exit interviews, and from issues raised in Big West and NCAA reviews.
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