FLINT HILLS KANSAS CHAPTER PHI DELTA KAPPA INTERNATIONAL Contents Article I Name and Location Article II Authority Article III Membership Eligibility Requirements Article IV Dues Article V Chapter Officers and Other Functionaries Article VI Duties of Officers and Other Functionaries Article VII Standing Committees Article VIII Ad Hoc Committees Article IX Election of Officers Article X Order of Business for Chapter Meeting Article XI Amendments to Bylaws Article XI! Termination of Chapter Article XIII Ratification Article I Name, Location, and Purpose Section 101 This chapter, a unit of the international fraternity of Phi Delta Kappa. Incorporated, shall be known as the Flint Hills Kansas (0106) Chapter of Phi Delta Kappa. It is located in District 3 (H) and shall have its head-quarters in Emporia, Kansas. Its purpose shall be to promote quality education, with particular emphasis on publicly supported education, as essential to the development and maintenance of a democratic way of life. Article II Authority Section 201 The Flint Hills Kansas Chapter shall be governed by the Constitution and Bylaws of Phi Delta Kappa Incorporated. All revisions and amendments thereto are to be incorporated in these bylaws as editorial changes. Should this chapter's bylaws conflict with the Constitution and Bylaws of Phi Delta Kappa? Incorporated, the latter shall prevail, and the chapter's bylaws shall be revised accordingly. Section 202 Upon the dissolution of the organization, the Board of (Executive Board) shall, after paying or making pro-visions for the payment of all of the liabilities of t h e organization, dispose of all of the assets of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) as the Board of Directors (Executive Board) shall determine. Any such assets not so disposed of shall be disposed of by the court of jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposed or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes. Section 203 This organization is organized and shall be operated exclusively for charitable and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1954. Section 504 The chapter delegate and alternate shall be elected at any regular meeting not later than the April meeting. The term of office for the delegate is two years. Section 505 If the office of the president is vacated for any reason except expiration of term, the program vice president shall perform the duties, and shall be installed in the office at the next regular meeting. Section 506 If the office of either vice president is vacated for any reason except expiration of term, the vacancy shall be filled by a special election called by the president. If, however, the vacancy occurs within three months of the next election, the office may be left vacant or the executive committee may appoint one of its members to carry out the duties of the office. Section 507 The executive committee shall appoint a newsletter editor, who may appoint a staff to assist in publishing the newsletter. The editorial staff is subject to the approval of the executive committee. Section 508 Newly elected officers shall be installed by the retiring president or designee at the last regular meeting of the Phi Delta Kappa year. No person may be declared an officer until formally installed. Article VI Duties of Officers and Other Functionaries Section 601 See duties of officers as specified in Phi Delta Kappa International Chapter Officer's Handbook. Section 602 The delegate shall represent the chapter at the district conference and biennial council. The alternate delegate may represent the chapter at the district conference and biennial council. If the chapter delegate and alternates cannot represent the chapter, it is the responsibility of the chapter president to inform the executive director and/or district representative of the substitute or substitutes. Article VII Standing Committees Section 701 There shall be an executive committee composed of all elected officers of the chapter and chairs of standing and ad hoc committees. The executive committee shall determine the time and place of meetings; plan programs for the chapter; propose the budget for the fiscal year; recommend to the chapter members to fill offices vacated by resignations, dismissals, or deaths: carry out routine business between chapter meetings; and make recommendations to the chapter on other business matters such as expending unbudgeted funds. Section 702 The membership committee will be chaired by the vice president for membership and include other members appointed by the executive committee. This committee has the right and duty of selecting as members those candidates who meet the chapter's minimum requirements for membership. The committee is to receive nominations for members. It will also seek out candidates in the area normally served by the chapter who have achieved a measure of success in the profession and who show promise of a successful career in education. It will also search carefully among all students of education for those most deserving of membership and present to the chapter the names of those graduate students who are preparing for a life career in educational service, who are maintaining a high standard of scholarship and who are likely to be helped by the fraternity and likely to be assets to the chapter. Before selecting a candidate for membership, the committee shall ensure that the individual satisfies the membership requirements outlined in the Constitution and Bylaws. The committee will also institute plans and procedures to encourage current members to remain in good standing and to encourage Kappans who move into the chapter's service area to affiliate with the chapter. Section 703 Standing committees include: program committee, scholarship committee, initiation committee, newsletter committee, special awards committee, Teacher Hall of Fame project committee etc. Article VIII Ad Hoc Committees Section 801 The executive committee may appoint ad hoc committees to perform whatever functions the executive committee, or the chapter deems necessary or desirable. Section 802 At least two months prior to the election, the president shall appoint a nominating committee of members representing different educational communities served by the Flint Hills Kansas Chapter. This committee shall recommend a slate of officers and may recommend a slate of additional members for the executive committee. This committee may also serve as part of the election committee. Section 803 The president shall appoint an election committee to assist in conducting the election, counting ballots, ruling on eligibility of voters, and the like. This committee may include the nominating committee and as many additional members as necessary. No candidate for president or vice president may serve on the election committee. Section 804 Ad hoc committees include: nominating committee, bylaws committee, and auditing committee. Article IX Election of Officers Section 901 The slate proposed by the nominating committee shall be announced at the meeting prior to the election or in the newsletter, and nominations also shall be open on the floor at the meeting. Section 902 To be eligible for election, a candidate must accept the nomination in person at the election or in writing if unable to attend the election meeting. Section 903 Elections shall be held yearly no later than the April meeting unless approval for a later election is given by the Board of Directors. Section 904 Election shall be by a simple majority of those present and eligible to vote. The vote shall be by secret ballot. Section 905 In the event of a tie between the two leading candidates for an office or between candidates, there shall be a run- off ballot to decide the winner. Section 906 Only members of the Flint Hills Kansas Chapter of Phi Delta Kappa in good standing may hold office or vote in elections. Article X Order of Business for Chapter Meetings Section 1001 The presiding officer shall call the meeting to order. Section 1002 The normal order of business is as follows: a. Approval of minutes of previous meeting b. Treasurer's report c. Reports of standing committees d. Reports of special committees e. Unfinished business f. New business g. Remarks of members and visitors which are unrelated to business h. Closing Section 1003 The normal order of business may be altered by the presiding officer to accommodate guest speakers and/or to allow for special programs. Section 1004 A quorums shall consist of the members present at a chapter meeting. Section 1005 A minimum of six meetings shall be held during the fiscal year. Article XI Amendments to Bylaws Section 1 101 These bylaws may be amended at any regular meeting provided the proposed amendments have been screened by the executive committee. Section 1102 Proposed amendments to the bylaws must be written and presented to the executive committee at least 30 days prior to final action. The executive committee shall screen them and present them on the floor at the next regular meeting or in the chapter newsletter following the 30-day period with the committee's recommendations for accepting, rejecting, or altering them. The committee may not alter or discard a proposed amendment without the consent of its originator. Section 1103 A majority of two-thirds of the members present and eligible to vote is required to amend the bylaws. Article Xll Termination of Chapter If the chapter, at some future date, voluntarily surrenders its charter or has it withdrawn by Phi Delta Kappa International's Board of Directors, all remaining funds, after obligations have been met, will revert to Phi Delta Kappa International. Article XIII Ratification These bylaws shall become effective for the Flint Hills Kansas Chapter of Phi Delta Kappa after acceptance by two-thirds of the members present at a regular meeting, and after approval of these bylaws by the Board of Directors of Phi Delta Kappa International.