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                 Arizona Center for Medieval and Renaissance Studies (ACMRS)
                                    Arizona State University

          As adopted by a vote of the ACMRS Advisory Council, February 16, 1996

I.     General

 A.    Preamble

       The academic unit governed by these bylaws is ACMRS in the College of Liberal Arts
       and Sciences (CLAS) at Arizona State University (ASU). ACMRS was established in
       1982 for the purpose of promoting and coordinating all aspects of Medieval and
       Renaissance Studies at ASU through the support of research, lectures, symposia,
       conferences, visiting professorships, and publications. It also cooperates with the
       Medieval and Renaissance Committees (MARC) of Northern Arizona University (NAU)
       and the University of Arizona (UA) to promote similar scholarly activity at ASU's sister

 B.    Definitions

       Unit Membership: Membership is extended to faculty (core and affiliate) and
       professional staff holding appointment with ASU, NAU, and UA and having
       responsibilities and interests related to the purpose of ACMRS. Associate membership is
       extended to all students officially enrolled at Arizona's three universities and individuals
       from the general public who have expressed an interest in ACMRS.

       Core Faculty: The core faculty of ACMRS consists of faculty at ASU, NAU, and UA
       with appointments in the fields of Medieval and/or Renaissance Studies.

       Affiliate Faculty: The affiliate faculty of ACMRS are those faculty whose academic
       appointments are not directly in Medieval and/or Renaissance Studies but a) whose
       research and/or teaching interests relate to Medieval and/or Renaissance Studies, or b)
       who support in whatever fashion the interests of ACMRS.

       Voting Members: Voting members are members of the Advisory Council.

       Organization: The organizational structure of ACMRS consists of the members,
       associate members, a Director, an Assistant Director, an Advisory Council, standing
       committees, ad hoc committees, and staff.

 C. Relation to College, University, and Board of Regents

      If any policy or procedure in these bylaws should be found to conflict with policies or
      procedures of (a) CLAS, (b) ASU, or (c) the Arizona Board of Regents, the policies and
      procedures of the latter three bodies shall take precedence.

 D. Responsibilities and Authority of the Members

      ACMRS looks to its members and associate members for support of its many activities
      through their active involvement and participation. Associate members may serve as
      volunteers at various ACMRS functions.

 E.   Responsibilities and Authority of the Director

      The Director of ACMRS shall be named by the President of ASU upon recommendation
      of the Dean of CLAS. The Director reports directly to the Dean.

              1.     The Dean shall solicit from the members of ACMRS their
                     recommendations for the Director.

              2.     Among the qualifications to be considered in the selection of the Director
                     will be: 1) potential effectiveness in administering ACMRS in terms of its
                     objectives, 2) distinguished scholarly record, and 3) ability to represent
                     ACMRS effectively at the local, national, and international levels.

              3.     The Director will normally serve a term up to five years with annual
                     reappointments being made by the Dean. The Director's term may be
                     extended, however, at the discretion of the Dean and University President.

              4.     The Dean of CLAS will undertake an annual evaluation of the Director,
                     the results of which will be shared with the Director.

      The Director shall assume the primary responsibility for administering ACMRS and its
      programs subject to the limitations specified elsewhere in these bylaws and in College
      and University rules and regulations.

 F.   When the Director is on leave (sabbatical, research, etc.), primary responsibility for the
      Center's daily operations shall devolve to the Assistant Director. When the Assistant
      Director is also absent, responsibility for the Center will devolve to the Program
      Coordinator. In extraordinary circumstances, the Dean of CLAS, in consultation with the
      Director of ACMRS, will appoint an Interim Director.

II. Advisory Council and Committees

 A.   The Director shall appoint an Advisory Council whose function is to provide counsel to
      the Director on ACMRS programs.

      1.     Membership in the Council shall consist of tenured and tenure-track faculty
             (including emeriti) specializing in Medieval and/or Renaissance Studies; it will
             include at least four but no more than six representatives from ASU and at least
             one, but no more than three, representatives each from NAU and UA. Effort will
             be made to give the Council as broad a disciplinary representation as possible. Ex
             officio members are: the Assistant Director of ACMRS.

      2.     Members shall be appointed for one-year terms. Normally, a member shall not
             serve more than three years in succession.

      3.     The Advisory Council shall be chaired by the Director of ACMRS.

      4.     There will be at least one meeting of the Advisory Council each academic
             semester. Other meetings may be called by the Director or upon a petition of
             more than one half of the Advisory Council membership.

      5.     For purposes of conducting the business of the Advisory Council, a quorum will
             consist of a simple majority of council members.

 B. Committees

      There shall be a standing committee and ad hoc committees.

      1.     Each committee and its chair shall be appointed by the Director and shall consist
             of at least three members.

      2.     Each committee shall advise the Director with respect to its charge.

      There shall be the following standing committee:

      1.     Conference Program: to assist with the selection of papers and with the
             organization of sessions for the annual ACMRS conference.

      Ad hoc committees shall be appointed from time to time by the Director as the need

III. Summer School Programs

      ACMRS will endeavor to sponsor or co-sponsor one or more summer school programs

      The on-site Directors of these programs shall be appointed for a one-year term by the
      Dean of Summer Sessions upon the recommendation of the Director of ACMRS after
      consultation with the Advisory Council and any co-sponsoring unit. The position is
      subject to renewal after consultation with the Advisory Council.

IV. Budget

         A budget report should be made to the Advisory Council at the first meeting of that group
         during the fall semester. A discussion of budget priorities for the following academic
         year should be included in a meeting during the spring semester.

V.   Procedures for Amending the Bylaws

         These bylaws may be altered, amended, or repealed by a 2/3 majority vote of the
         Advisory Council provided that at least fifty percent of all eligible members cast a vote.
         In odd numbered years, the Director will appoint an ad hoc committee to review these
         bylaws and propose amendments if appropriate. In between these formal reviews, any
         member of the Advisory Council may propose an amendment as a motion during a
         meeting of the Advisory Council. A motion for an amendment should be considered at
         one meeting, discussed at a follow-up meeting, and then voted on through a mail ballot
         prepared and distributed to Advisory Council members by the Assistant Director. He or
         she should send the ballots out within two weeks (excepting holidays) following the
         meeting in which the Council discussed the proposed amendment. Ballots should be
         returned within two weeks for official counting. If passed by a 2/3 majority, the
         amendment will be forwarded to the Director for approval. If he or she does not accept
         the amendment, he or she will communicate with the Advisory Council and discuss the
         reasons for the rejection.