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two workshops

VIEWS: 43 PAGES: 15

									Online Resources Workshop
(part of the Exemplars Evaluation Project)




Two workshops
Tuesday 20 June, 2006
One Queen Anne‟s Gate
London

and

Tuesday 27 June, 2006
Chancellor‟s Conference Centre,
Manchester




Report compiled by:
Anne Atkins, James Clay, Erica Archer
Western Colleges Consortium
2/4 High Street
Keynsham, Bristol
BS31 1DQ




Note: The following provides an account of proceedings of the workshops. Any views expressed are the
views of the participants and not necessarily those of JISC or the Western Colleges Consortium.
Table of Contents
Table of Contents ........................................................................................ 1
1. Executive Summary ................................................................................. 2
   Background and Aims ............................................................................... 2
   Presentations .......................................................................................... 2
   Discussions ............................................................................................. 2
   Conclusions and Recommendations ............................................................ 2
2. Background and Aims .............................................................................. 4
   Aims ...................................................................................................... 4
3. Delegate Information ............................................................................... 5
4. Issues of Concern to Delegates ................................................................. 6
5. Conclusions and Recommendations.......................................................... 10
   For JISC................................................................................................ 10
   For others ............................................................................................. 10
Appendices ............................................................................................... 11
   Appendix 1- Questions for Small Group Discussions ................................... 11
     Questions for morning breakout: .......................................................... 11
     Questions for afternoon breakout: ........................................................ 11
   Appendix 2 Summary of Presentations...................................................... 12
     Welcome and Introduction ................................................................... 12
     The JISC Exemplars of Online Resources for Further Education ................. 12
     The Past, the Present and the Future .................................................... 12
     The JISC Model Licence ....................................................................... 12
     The Exemplar‟s Evaluation ................................................................... 12
   Appendix 3 - Delegates........................................................................... 13




Page: 1
Online Resources Workshop
1. Executive Summary


Background and Aims

Aims

Two Online Resources Workshops aimed to provide an opportunity for individuals
across the community to participate in discussions about the JISC FE Exemplars
and online resources.

The workshop sessions were intended to:
       Encourage frank discussion
       Provide examples of good practice from across the community
       Focus on solutions
       Provide some evaluation of the Exemplars


Presentations

The presentation sessions were designed to set the scene. By introducing
participants to current developments a framework for the subsequent discussions
was clearly established.

The titles of the presentations were as follows:

       Welcome and Introduction
       Overview of the Exemplars Project
       The Past, the Present and the Future
       The JISC Model Licence
       The Exemplars Evaluation Case Studies

Discussions

In the smaller group discussions participants were asked to think about a
particular set of questions, to discuss the issues and report back any significant
findings to the larger group.

Two broad areas were discussed:
    The barriers and challenges still being faced in Further Education regarding
      the use of ILT generally and online resources specifically
    The potential solutions for some of the challenges and the opportunities
      for change

The following issues were also raised:

       The benefits of using online resources
       The concept of Digital Immigrants and Digital Natives


Conclusions and Recommendations

The majority of participants felt that transition and division across education were
areas that warranted further investigation.



Page: 2
Online Resources Workshop
For JISC
    There needs to be a more realistic pricing structure for the collections
      available to Further Education
    A three month trial for resources would be beneficial
    Further subject based Exemplars should be commissioned
    Collections based Exemplars should be commissioned to show how a single
      collection can benefit an institution across multiple curriculum areas
    Suggestions about how to conduct a trial and how to recognise positive
      outcomes
    Sharing good practices and resources should continue to be encouraged
    Existing licensing should be adapted to better enable inclusion of resources
      in JORUM

For others
    Individuals need to take personal responsibility for improving their IT
      skills, but need to be provided with a supportive environment in which to
      do so
    Inspection should become a driver for ongoing change only as part of a
      long term strategy
    More national strategies and development forums were requested so
      institutions can collectively resolve issues rather than all working
      independently to solve the same problem
    Visible management commitment is essential together with a level of
      accountability within an institution regarding the use of ILT and digital
      resources
    With so much electronic information available, institutions need to ensure
      that students are provided with quality resources from which they can
      develop analytical skills and make judgement about the most appropriate
      materials for their needs




Page: 3
Online Resources Workshop
2. Background and Aims
Aims

Two Online Resources Workshops aimed to provide an opportunity for individuals
across the community to participate in discussions about the Exemplars and
online resources.

The workshop sessions were intended to:
       Encourage frank discussion
       Provide examples of good practice from across the community
       Focus on solutions
       Provide some evaluation of the Exemplars

This report has been generated to give details of the issues discussed and to
report on some of the conclusions reached and recommendations made based on
the content of those discussions.




Page: 4
Online Resources Workshop
3. Delegate Information

A total of 75 delegates (52 in London and 23 in Manchester) came together for
two workshop sessions to discuss the issues surrounding digital resources and
ILT, to begin to formulate solutions and to highlight areas where benefits might
be gained from further research.

Invitations were issued to a wide audience to encourage participation from across
the Further Education sector.

The vast majority of participants were from the Further Education community.
Most worked in Libraries and Learning Resource Centres or were immersed in e-
learning on a day to day basis. The JISC Regional Support Centres were well
represented at the workshops. There were some lecturers present but this group
was under-represented at both events.




               London Workshop                                                 Manchester Workshop

                                 ILT Specialists                                                     ILT Specialists

                                 JISC (inluding RSC)                                                 JISC (inluding RSC)

                                 Lecturers                                                           Lecturers

                                 Library / Learning                                                  Library / Learning
                                 Resource Centre                                                     Resource Centre
                                 Other                                                               Other




                                                   All Delegates

                                                                   ILT Specialists

                                                                   JISC (inluding RSC)

                                                                   Lecturers

                                                                   Library / Learning
                                                                   Resource Centre
                                                                   Other




Anecdotal feedback suggests that participants were pleased with the workshops.
The fact that the results of the workshops will be submitted to JISC and the DfES,
encouraged participants to contribute their views to the forum.




Page: 5
Online Resources Workshop
4. Issues of Concern to Delegates
In the small group discussions participants were asked to think about a particular
set of questions, to discuss the issues and report back any significant findings.

The findings from the small group discussions are summarised below:

    Identified barriers to the use of digital resources

    London

       Funding budgets need to be fit for purpose
       Time
       Traditional teaching methods and digital resources not being blended and
        often appear to conflict
       There is a gulf between the student view of ILT and the tutor view – “we
        don‟t always understand our client base”
       A lack of effective technology – not enough up to date computers or ready
        access to internet enabled machines
       There is a focus on making improvements prior to inspection but a lack of
        commitment at other times
       Inadequate visible commitment from senior management and a resistance
        by staff to change
       Copyright
       Staff remain under-skilled and lack awareness of the digital resources
        available to them – this is causing individuals to become discouraged and
        disillusioned
       There still exists a social divide
       The attitudes and expectations of staff regarding what students want or
        need is often different from the reality
       Staff remain reluctant to share
       There now exists a superfluity of information
       LRC staff are not always used to good effect – there remains a divide
       Poor technical support

    Manchester

       Strategies are needed to move beyond engaging early adopters
       There is no evidence of a clear link between digital technologies and
        attainment
       Human nature dictates that we tend to opt for the quickest solution –
        often Google
       There is still a perception that it requires more skills to use Infotrac than it
        does to use Google
       There is still a stigma attached to a lack of IT skills and staff are often
        reluctant to admit they don‟t have the necessary skills
       Often it is difficult for FE staff to identify the keywords necessary to
        achieve the results they desire in resources designed using an HE model
       Sometimes we don‟t actually know how much or how often a resource is
        being used
       Different cultural groups within an institution don‟t always communicate
        effectively and sometimes their needs and expectations don‟t join up
       Priorities are often fragmented
       A lack of time still inhibits progress


Page: 6
Online Resources Workshop
       Fear

    Possible solutions

    London

       Change needs to be driven from SMT level
       Increased funding of staff development activities and ILT should ensure it
        becomes a compulsory part of individual staff development activities
        across an institution
       Repurposing and sharing materials
       Working together as a sector to provide solutions to problems many
        institutions are currently trying to solve independently – more national
        strategies
       A national framework including consistent aims and objectives and help to
        ensure institutions understand how to meet expectations
       A mechanism to provide ongoing support to staff
       SMART targets
       Provide models for progress
       A need to create environments that different groups are at ease with
       A need to include students when conducting free trials of online resources
        and in the decision processes about what to make available within an
        institution
       There should be a focus on creating a shareable template or tool that can
        easily be filled with relevant content by the individual selecting to use it
       Improving skills should be seen as a personal responsibility
       More realistic pricing structures for the FE community
       ILT should be built into quality and appraisal systems so individual and
        departmental progress can be monitored
       Mentoring provides a method for ensuring techniques are filtered down
        from enthusiasts
       Communication needs to be improved so there is a dialogue about issues
        that cross traditional barriers between teaching and support staff
       Individuals need solid support frameworks
       Encourage teaching staff to use the resources effectively – just
        encouraging their use isn‟t really enough

    Manchester

       Although there is benefit in using the induction process to make staff and
        students aware of the resources and information available, a Just In Time
        approach is beneficial when detailing how to perform searches and
        maximise the potential of digital resources
       Demonstrations using lesson plans may be a good way of marketing the
        potential of online resources
       The directives for effective change need to filter from the top down and
        not the other way around
       There are always new technologies to be explored
       The use of ILT and online resources needs to become second nature
       Sharing good practice
       Enthusiasm must be generated for the use of digital technologies
       Staff development programmes should include “short focus session” and
        mentoring
       Classroom observations should be mandatory and used to positively
        reaffirm the use of ILT and electronic resources
       It is necessary to work together as a community to ensure that
        practitioners are not „all trying to reinvent the same wheel‟


Page: 7
Online Resources Workshop
       Sharing resources and learning materials needs to become more accepted
       Practitioners need to think less about ILT and more about how to use
        available tools to improve teaching

The key issues from these discussions are summarised below:

The identified barriers fall into three broad categories:
    Time
    Money
    Skills

Teaching staff never seem to have enough time and human nature dictates that a
quick solution is often chosen above other alternatives. In the digital world,
Google is still perceived as the place to go when a search solution is required
quickly. It can be difficult seeing the correlation between the initial investment
required to learn new skills and the time that will be saved over the long-term by
making effective use of numerous e-learning tools available.

Many FE institutions are finding their budgets becoming increasingly stretched.
This means that an investment in online resources needs to be shown to be
beneficial to a significant portion of the student population to justify a new or
ongoing subscription. There is a perception that freely available digital resources
will perform adequately but this is not always based on fact.

Teaching staff are often still reluctant to admit a lack of necessary IT skills and
have difficulty voluntarily investing in improving them because of the stigma
attached. This can be compounded by an inadequate visible commitment from
senior management within an institution.

Staff development can begin to address some of these barriers. Innovative
methods for moving beyond early adopters to engage more reluctant participants
are needed. Suggestions included:
    Mentoring
    Short focus sessions
    A „just in time‟ approach
    Setting SMART targets and monitoring results
    Using lesson plans as the basis for staff development
    Models for progress

The move towards sharing resources affords great potential. Nationally driven
initiatives for repurposing and sharing materials mean that the sector is working
together to solve some of the problems individual institutions are facing. Sharing
best practice and innovative ideas enable individuals to develop solutions based
on positive results encountered by others faced with a similar situation.

The benefits of using online resources were discussed in some detail.

It was suggested that educators need to begin to view digital resources as
integral in the teaching and learning process, as has happened over time with
books, magazines and academic journals. It appears that individuals are still
being given the option of ignoring online resources and that this is curtailing
overall progress.

The identified benefits of using ILT and digital resources include:

       The ability to provide quality teaching solutions that meet student
        expectations


Page: 8
Online Resources Workshop
       The use of ILT engages students more readily because it suits individuals
        with a variety of learning styles
       Materials can be made available at a time and place suitable for changing
        lifestyles
       Online resources provide a richer source of information and often allow
        tutors and students access to source data and original documents in
        addition to analytical texts
       There is a greater level of autonomy and it becomes easier to create
        individual learning pathways
       Digital resources can be shared within a department across a college or
        with colleagues at other institutions
       ILT is becoming intrinsically linked with the inspection framework.
       Activities and learning plans can be updated, extended, amended and
        adapted quickly




Page: 9
Online Resources Workshop
5. Conclusions and Recommendations


For JISC

       There needs to be a more realistic pricing structure for the collections
        available to Further Education
       A three month trial for resources would be beneficial
       Further subject based Exemplars should be commissioned
       Collections based Exemplars should be commissioned to show how a single
        collection can benefit an institution across multiple curriculum areas
       Suggestions about how to conduct a trial and how to recognise positive
        outcomes
       Sharing good practices and resources should continue to be encouraged
       Existing licensing should be adapted to better enable inclusion of resources
        in JORUM

For others

       Individuals need to take personal responsibility for improving their IT
        skills, but should be provided with a supportive environment in which to do
        so
       Inspection should become a driver for ongoing change only as part of a
        long term strategy
       More national strategies and development forums were requested so
        institutions can collectively resolve issues rather than all working
        independently to solve the same problem
       Visible management commitment is essential together with a level of
        accountability within an institution regarding the use of ILT and digital
        resources
       With so much electronic information available, institutions need to ensure
        that students are provided with quality resources from which they can
        develop analytical skills and make judgement about the most appropriate
        materials for their needs




Page: 10
Online Resources Workshop
Appendices
Appendix 1- Questions for Small Group Discussions

These are the questions that were presented to participants as a guide for the
group discussions.

Questions for morning breakout:

The purpose of this discussion was to identify barriers that hinder or prevent the
use of ILT and online resources by individuals within an institution.

    1. What priority is given to the embedding of ILT within your institution?
    2. What are the potential benefits to an institution of embedding the use of
       online resources across all departments?
    3. What are the barriers that inhibit the use of online resources currently
       available within your institution?
    4. What are the barriers that prevent your institution from investing in new
       online resources (using a JISC subscription or another method)?
    5. What challenges do you face in your institution when trying to encourage
       staff to increase their use of ILT and electronic materials?


Questions for afternoon breakout:

This purpose of this discussion was to highlight possible solutions to some of the
barriers identified earlier.

    1. In order to embed the use of online resources across the community we
       need to alter our consciousness – to change the way we teach and prepare
       to teach. What needs to be done at a personal level, at an institutional
       level, at a regional level and at a national level to make that happen?
    2. What support frameworks need to be in place?
    3. What impact can initiatives such as the JISC Exemplars of Online
       Resources for FE have across the wider community?




Page: 11
Online Resources Workshop
Appendix 2 Summary of Presentations

The presentation sessions were designed to define the aims of the workshop and
provide a structure for the discussion to be built around. By introducing
participants to work undertaken in connection with the JISC Exemplars of Online
Resources for Further Education, to the changes that e-learning has undergone
since its inception and to the contributions made by the JISC Collections team, a
framework for the subsequent discussions was clearly established.

Welcome and Introduction
James Clay welcomed participants to the workshop and outlined the agenda for
the day.

The JISC Exemplars of Online Resources for Further Education

James went on to provide a brief overview of the Exemplars. He outlined
the JISC‟s aims in commissioning the CDs and gave a brief summary of
the design and development of the Exemplars of Online Resources for
Further Education.

The Past, the Present and the Future

David Sugden began by delving into the past; the origins of the computer age
and the people who got us thinking about the possibilities

He talked about how the internet and emerging technologies can be exploited in
teaching and learning and illustrated how something as simple as the proper way
of chopping parsley can be delivered effectively online.

The JISC Model Licence

Caren Milloy talked about the JISC Model Licence and the work that is being done
to ensure that a wide range of quality resources is available for use by the
education community.

The Exemplar’s Evaluation

Anne Atkins spoke briefly about the Exemplars Evaluation, concentrating on the
outcomes and recommendations that arose from the ten Case Studi es
commissioned to evaluate and demonstrate effective use of the Exemplars CDs.

The evaluation showed:
    That there exists an identified need to develop a strategy before initiating
      a free trial
    That purchases of subscription resources have resulted from use of the
      Exemplars CDs within institutions

Three   areas were highlighted as warranting further investigation:
   1.    Subscriptions and licensing
   2.    Accessibility
   3.    Copyright




Page: 12
Online Resources Workshop
  Appendix 3 - Delegates

Name                          Institution
Sue Abrines                   Ealing Hammersmith and West London College
Erica Archer                  Western Colleges Consortium
Anne Atkins                   Western Colleges Consortium
June Barden                   South Devon College
Sandy Black                   Salisbury College
Nikki Boone                   South Devon College
Graham Bradbury               The Oldham College
Helen Broadfield              Nelson Thornes
Carole Burd                   Orpington College
Mary Carter                   Bolton Community College
Jane Castle                   South Thames College
Nathaniel Catchpole           Bsix Sixth Form College
James Clay                    Western Colleges Consortium
Leland De Cambra              Greenwich Community College
Stella Dearsley               City of Bristol College
Rosie Douglas                 Mid Kent College
Robert Dyer                   Copyright Licensing Agency
Samantha Edwards              RSC Wales
Lauren Fletcher               City of Bristol College
Patricia Forrest              Forrest College of North East London
Jeff Fountain
David Futter                  Sussex Downs College
Sylvia Haggett                Warrington Collegiate
Kath Halfpenny                Southport College
Sylvia Handy                  Central Sussex College
Helen Hanson                  Doncaster College
Lorna Harris                  MANCAT Learning Resource Centre
Maureen Harrison              Buxton College of FE
Gemma Horrocks                Bolton Community College
Louise Jakobsen               Park Lane College
Eleanor Johnston              West Cheshire College
Andy Kirk                     JISC RSC South East
Penny Langford                Ealing, Hammersmith & West London College
Helen Leathers                North Hertfordshire College
Jenni Lecky-Thompson          Cambridge Regional College
Louise Lichfield              Oaklands College
Nadim Malik                   Calderdale College
Linda Macdonald               Orpington College
Sue Medd                      Sir George Monoux College
Judi Millage                  JISC RSC East Midlands
Caren Milloy                  JISC
Valerie Milnes                South Thames College
Ron Mitchell                  Tower Hamlets College
Mukaka N'Gbama                City of Westminster College
Titilola Olukoga              Manchester College of Arts and Technology
Jacqueline Ponka              Holy Cross College
Tanuja Pussegoda              City of Westminster College
Suba Ramakrishnan             South Thames College
Jayne Roberts                 Chichester College




  Page: 13
  Online Resources Workshop
Angela Smith                Hopwood Hall College
Lorraine Sperring           RSC for London
Helen Sterne                NESCOT
Margaret Stevens            South Thames College
Brenda Stones               Doncaster College
David Sugden                Village e-Learning Consultancy
Jane Tomlinson              West Thames College
Tracey Totty                Middlesbrough College
Peter Trethewey             Bromley College
Lindsay Wallace             Mid-Cheshire College
Theresa Willis              Brooklands College
Anne Wilson                 RSC Northern
Benita Wiseman              JISC RSC Northwest




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Online Resources Workshop

								
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