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					 Basingstoke and Deane Borough Council                                          8 June 2005

 REPORT TO            CABINET MEMBER FOR RECREATION AND CULTURE
 SUBJECT              LEISURE INITIATIVES GRANT SCHEME
 WARD(S)              N/A
 KEY DECISION         NO
 STATUS               OPEN
 REPORT OF            HEAD OF LEISURE SERVICES
 CONTACT              Lesley Murphy : (01256) 844844 ext 2236 or (01256) 845236 direct
                      line or email : l.murphy@basingstoke.gov.uk



1.    Purpose

1.1   The purpose of this report is to consider applications for grant aid through the Leisure
      Initiatives Grant Scheme.

1.2   This report accords with the Council‟s Budget and Policy Framework by ensuring
      services are meeting customer needs and supporting community initiatives. The grant
      scheme criteria supports the council priority objectives by awarding grants to develop
      new areas of work that directly benefit residents of the borough by broadening access to
      leisure. The contribution of each individual scheme to the council priorities is detailed
      within the report.

2.    Background Information

2.1   Members will be aware that the Leisure Initiatives Grant Scheme has a budget of
      £52,700 for the 2005/06 financial year. Grants awarded to date total £4,678 thus leaving
      an overall budget of £48,022 available for new applications in 2005/06.

3.    Current Situation

3.1   The following applications are now in a position to be presented for a decision.

3.2   Applicant:             Norden Community Association

      Scheme:                Community Mosaic Project

      Lead Officer:          Ceri Gibson

      Cost:                  £2,345

      Grant requested:       £1,860

      Previous grants:       2004 – Holiday Playscheme £1,800

                             2004 – Twinning Exchange £710

                             2003 – Run & Shout Drama £1,500



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Application Summary:

This project aims to create a community mosaic, through a series of artist-led
workshops involving a range of local residents. The work will go on permanent
display in front of the Hall for All and will draw its inspiration from the history of the
Oakridge site.

Support for Council Plan:

The project supports the objective 2.20- developing the use of community based arts
and leisure facilities to maximise community use and support delivery of Council
priorities by involving the community in a site specific arts activity in a priority area of
the borough.

Financial Position:

Reserves – £50,000 (staff costs, utility bills, building maintenance, extension fund)

Project Budget:

       Artists‟ time (2 artists, 3 days @ £150 each)           £900

       Artists‟ time (in-kind, 4 days @ £75)                   £300

       Workshop space (15 hrs @ £7, in-kind)                   £105

       Materials (flint, cement, tiles, adhesive etc)          £360

       Materials (in-kind)                                     £80

       Labour                                                  £100

       Research materials                                      £50

       Publicity                                               £100

       Unveiling/launch event                                  £200

       Plaque                                                  £150

       Total Costs                                             £2,345

       Grant requested                                         £1,860

Comments:

The project will run during August and September 2005 and aims to create a new
artwork to go on permanent display in a feature area in front of Oakridge „Hall for All‟.
This area is currently rather bare. The artwork will take the form of a community
mosaic, which will be a representation of a Saxon shield, reflecting the known history
of Oakridge and South View. Additional research will also be undertaken by
workshop participants. Materials used in the design will be appropriate to area‟s


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      history, and will include flint. The centre of the shield will incorporate the Hall for
      All‟s logo.

      The project will be led by two local artists, who will run 6 participatory afternoon
      workshop sessions at Oakridge Hall for All. Participants will be drawn from the
      Oakridge area and will be recruited through local schools, clubs and groups, as well as
      through general publicity. It is intended to involve up to 150 people in the project,
      across a range of ages, with a maximum of 30 participants attending each workshop.
      The artists will be supported by two additional volunteer artists, who have also donated
      some of the materials to be used.

      A key objective of the project is to consolidate resident‟s interest and pride in Oakridge
      and encourage ownership of the area, particularly as many are new arrivals through the
      regeneration schemes. The project leaders are keen to foster a sense of belonging and
      bring new and old residents together to promote community unity.

      The artwork will be launched through a formal unveiling, giving the community an
      opportunity to come together and celebrate the work. It is hoped this will encourage
      wider ownership of the piece. An explanatory plaque will also be installed.

      The mosaic project will follow on from a community festival organised for 9 July 2005.
      This will incorporate a copper etching project, which will create a new piece of
      community artwork for display in the Hall for All. The festival and copper project will
      be funded by Sentinel Housing and Hampshire County Council.

      The mosaic project will provide an opportunity to build on this work and offer
      additional opportunities. It is also hoped that further arts projects, including a textile-
      based project, will be pursued; subject to the sourcing of additional funding.

      Recommendation:        It is recommended that a grant of £1860 is made available for the
                             Norden Community Association Mosaic Project.


3.3   Applicant:              Kingsclere Heritage Association

      Scheme:                 Archaeological Educational Project Support

      Lead Officer:           Ceri Gibson

      Cost:                   £98,617 – Overarching Project

      Grant requested:        £1,000

      Previous grants:        2004 Tidgrove Warren Project £1,200

      Application Summary:

      Kingsclere Hertiage Society is seeking funding towards educational materials and
      activities, which will support an archaeological project at Tidgrove Warren. This will
      focus on the medieval Royal Hall which is located on the site.




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Support for Council Plan:

The project supports the objective 2.20 - developing the use of community based arts
and leisure facilities to maximise community use and support delivery of Council
priorities by involving the community in a site specific arts activity in a priority (rural)
area of the borough.

Financial Position: Reserves – £8,833 (ring-fenced grant monies from Local
                    Heritage Initiative for separate project and Society publication)

Project budget:

Expenditure:           Staff Costs (support from Univ. of Southampton) - £7,550

                       Consultancy - £8,535

                       Training (for volunteers and staff) - £1,200

                       Overheads - £19,468 (£1,250 in-kind)

                       Stationery - £175 (£100 in-kind)

                       Educational material & activities - £7,740 (£6,250 in-kind)

                       Volunteer time (in-kind) - £43,500 (@£50 a day)

                       Contingency - £3,727

                       VAT - £6,522

                       Total - £98,617

Income:                Your Heritage - £46,017

                       HCC Adult Education - £490

                       In-kind contribution - £51,110

                       Basingstoke & Deane - £1,000

                       Total - £98,617

Comments:

The Royal Hall project is the next phase of archaeological research into the Tidgrove
Warren site near Kingsclere. This stage of the project will focus on the medieval
history of the site and will explore a small hall built for Henry II‟s use. It will run from
August 2005 until March 2006.

Funding for this archaeological research is being sought from the lottery fund Your
Heritage, with additional funding being requested from Hampshire County Council‟s
Adult and Community Learning Unit. Significant support has also been gained from
the Universities of Southampton and Reading and Wessex Archaeology, as well as

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      from volunteers. The aim of the Royal Hall project is to build on previous research at
      the site and encourage greater community involvement, from schoolchildren, families,
      adults and archaeological students/enthusiasts. Opportunities for local people to learn
      from trained archaeologists will also be offered.

      The Society is seeking support funding from the Leisure Grant towards learning and
      educational materials, which will be used in conjunction with the wider project. Copies
      of this material will be used in schools to support the local history element of the
      national curriculum. It is intended that the schools will be heavily involved in the digs
      themselves. Material already produced on the Romano-British site has proved
      particularly popular with teachers.

      A touring exhibition and video on the full history of the site will also be produced,
      which the Society will display in Kingsclere and Basingstoke town centre. A range of
      Family Learning events will be held as part of a special Heritage Open Days event,
      over the weekend of Saturday 10 and Sunday 11 September. This is likely to include
      First Steps in Archaeology, tours of the site, meeting re-enactors, and „digging‟ for
      artefacts. The Society is exploring the potential to link up with two schools in the area,
      including Saxon Wood Special School, as well as the U3A.

      Recommendation: It is recommended that a grant of £1,000 is made available to
                      Kingsclere Heritage Association to support educational material
                      and activities. This is subject to the full project being viable and
                      the outcome of the Your Heritage application.


3.4   Applicant:             Proteus Theatre Company

      Scheme:                Community Theatre Project

      Lead Officer:          Ceri Gibson

      Cost:                  £9,800

      Grant requested:       £2,000

      Previous grants:       Core Revenue Funding

      Application Summary:

      Proteus Theatre Company is seeking funding for an intensive two week theatre project,
      involving approx. 20 young people aged 14-25. Workshops will take place in August
      and will result in a promenade play to be performed at Milestones. The project is
      undertaken in partnership with the Haymarket Theatre and Milestones, Hampshire‟s
      living history museum.

      Support for Council Plan:

      The project supports the objective 2.20 - developing the use of community based arts
      and leisure facilities to maximise community use and support delivery of Council
      priorities.



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Financial Position: Reserves – £10,096 (General)

                                 £2,500 (Van Reserve)

                                 £2,500 (Accommodation)

                                 £3,110.83 (Computer)

Project Budget:

Expenditure:          Project management - £2,000 (in-kind)

                      Admin Costs - £500

                      Drama Practitioners (x2 @ 2 weeks) - £1,000

                      Workshop Leaders (x3 @ £150) - £450

                      Technicians (x2 @ 2 weeks) - £1,600

                      Designer Fee - £1,000

                      Production - £1,000

                      Marketing - £1,000

                      Transport - £50

                      Contingency - £200

                      Total - £9,800

Income:               In-kind contribution – £2,000

                      Haymarket - £2,000

                      Arts Council - £3,000

                      Participation Fees - £800

                      Basingstoke & Deane - £2,000 (grant requested)

                      Total - £9,800

Comments:

This project is aimed at young people aged between 14 and 25 from across the borough
and will take the form of a summer school, to be run during August. A series of skills-
based workshops, providing training in various aspects of theatre (design, sound,
movement etc), will be held over a two-week period. These will be based in the
Haymarket Theatre and Proteus‟ rehearsal space.


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      These workshops will lead up to a two-stage finale performance, to take place on
      Friday 12th August within the town centre and at Milestones, Hampshire’s living
      history museum. The two inter-related performances will look at the issues of traffic
      and its relationship to pedestrians and will encourage the audience to participate as part
      of the promenade. Entry to the performance will be free.

      Participants will be recruited through open auditions, with advertising taking place
      through mailing lists, Youth Theatre groups, schools and newspaper coverage.
      Recruitment of young people who do not ordinarily have access to such opportunities
      will be a priority and this will be facilitated through links with Connexions, Family
      Learning advisers, voluntary services etc. All participants will be given the opportunity
      to work with professional theatre practitioners and lead on the content of the artistic
      product. The final performance will be free to attend and will be advertised through a
      variety of methods, including posters, flyers, press coverage, text messages etc, in order
      to reach a wide audience.

      The project will be managed by Proteus Theatre Company and will bring together
      partners in the Cultural Forum. It follows on from other successful community-led
      projects, such as the Basingstoke Mysteries and „A Midsummer Night‟s Dream‟, and
      will act as a pilot for „Living Memories‟, a larger-scale artist-led community project for
      2006. „Road Kill‟ will be used as research and development for this project, which will
      aim to involve a broader range of organisations and community groups.

      Recommendation:       It is recommended that a grant of £2,000 is made available to
                            Proteus Theatre Company subject to the additional funding
                            required being achieved.


4.    Consultation Already Undertaken

4.1   Consultation with Officers from the Borough Council‟s Leisure team has been
      undertaken to establish the need, viability and sustainability of the projects.

5.    Environmental and Sustainability Considerations

5.1   There are no environmental or sustainability considerations.

6.    Financial Implications

6.1   Currently £48,022 is uncommitted in the Leisure Initiatives Grant Budget for 2005 /06.
      If the recommendation to award grants as outlined within the report is approved then a
      total of £ 4,860 will be allocated and the uncommitted balance will reduce to £43,162.

7.    Legal and Personnel Implications

7.1   There are no legal or personnel implications.

8.    Recommendation

8.1   It is recommended that:-

      (a)   a grant of £1860 is made available for the Norden Community Association for a


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         Mosaic Project;

   (b)   a grant of £1,000 is made available to Kingsclere Heritage Association to support
         educational material and activities, subject to the full project being viable and the
         outcome of the “Your Heritage” application; and

   (c)   a grant of up to £2,000 is made available to Proteus Theatre Company subject to
         the additional funding required being secured.




APPENDICES                 None
BACKGROUND
                           None declared
PAPERS




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