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					                                            SECTION 8

                                      THE IAF DOCUMENTATION


The documents contained within this section of the manual are for reference/training
purposes only. To ensure the most up to date versions of the IAF documentation are
used, please print copies from www.shetland.gov.uk/socialwork-health/iafpilot.asp

The Lead Professional is responsible for maintaining and updating the IAF
documentation. The IAF documentation should consist of the:-

       IAF Documentation Checklist (8.1)
        The Lead Professional may find this checklist useful to ensure that the IAF
        documentation has been completed.

       Consent Form (8.2)
        The signed Consent Form is passed from the Relevant Professional to the Lead
        Professional to form part of the IAF documentation. This provides the
        evidence that the child/young person and/or parent(s)/carer(s) have consented
        to the IAF being used and the child/young person’s information being shared
        among relevant agencies.

       Biographical Details (8.3)
        The Biographical Details are the important core information about a
        child/young person. Relevant parts of the Biographical Details can be shared
        with other professionals who are asked to contribute to the IAF to avoid
        repetition.

       Chronological Record (8.4)
        The Chronological Record details significant achievements, developments,
        events and changes in a child/young person’s life. It is also a record of any
        agency’s contact and action with the child/young person. The Chronological
        Record will be collated to a common format, allowing information to be
        recorded once for several purposes.

       Initial Meeting Minute (8.5)
        The Initial Meeting Minute is an important record of the decisions taken
        regarding the child/young person. Relevant parts of the Initial Meeting Minute
        can be shared with other professionals who are asked to contribute to the IAF
        to avoid repetition.




IAF Manual Version 0.1 – April 2008
       IAF Notification Form (8.6)
        After the Initial Meeting, where it was agreed that the IAF should be used,
        the Lead Professional must complete the IAF Notification Form.           The
        completed form is then passed to Duty Social Work. The Lead Professional
        should retain a copy of the completed form as part of the IAF documentation.

       IAF Assessment Form (8.7)
        The IAF Assessment Form has been developed to ensure that Shetland’s IAF
        process achieves The Assessment Triangle – “My World” (Section 7, Diagram
        2). It is also where the Lead Professional records and analyses all the
        information they gather during the course of the IAF. The Lead Professional
        is responsible for completing the IAF Assessment Form after the Initial
        Meeting. Only those parts of the form relevant to the circumstances and
        needs of the child/young person need to be completed.

       Child/Young Person’s Plan (8.8)
        The Child/Young Person’s Plan has been developed to ensure that Shetland’s
        IAF process achieves the Scottish Government initiative of “Getting it Right
        for Every Child”. It is the most important part of the IAF documentation as it
        pulls together all of the relevant information to create a plan for the
        child/young person. The Lead Professional is responsible for completing the
        Child/Young Person’s Plan after the Initial Meeting.

       Record of assessment information (8.9)
        This section should contain a record of relevant assessments:-
        1.    Existing Assessments carried out prior to the IAF process.
        2.    Assessments carried out under the IAF process.

       Review Meeting Minute(s) (8.10)
        The Review Meeting Minute(s) is/are an important record which details the
        evaluation of the Child/Young Person’s Plan and where necessary, any changes
        to the IAF documentation. Relevant parts of the Review Meeting Minute can
        be shared with other professionals who are asked to contribute to the IAF to
        avoid repetition.

       IAF Closure Form (8.11)
        After it has been agreed at a Review Meeting that the IAF process should end,
        the Lead Professional must complete the IAF Closure Form. The completed
        form confirms why the IAF is to close and is passed to Duty Social Work. The
        Lead Professional should retain a copy of the completed form as part of the
        IAF documentation.




IAF Manual Version 0.1 – April 2008