Wedding Reception Planning Worksheet Reception Date & time: Reception Hall Contact (Name & Telephone) and/or Wedding Coordinator/Planner Name and phone number): Bride’s Name: Phone #: Email: Bride’s Parents: Maid/Matron of Honor: AGENDA
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Reception Location Name and Address Bride and/or Groom (Name, e-mail & Telephone):
Groom’s Name: Phone #: Email: Groom’s Parents: Best Man:
Guests Arrive What time are the guests invited to the reception? Will they come directly into the room with the music, or will they be in separate room for cocktails first. Let us know if you need special arrangements for this.
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Music Begins What time did you want us to begin playing background music? Typically this happens when guests arrive. What type of music would you like played? Typically, Cocktails and Dinner are accompanied by classical or jazz, but we might also suggest New Age, Traditional (Sinatra, Ratt Pack, ect.), or Soft Rock (Your choice here please)
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Bride/Groom ArriveWhat time are you planning to arrive at the reception?
arrival.
Traditionally, bridal party arrives shortly after guests scheduled
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Introduction of the Wedding Party
Do you want to have your DJ announce your initial entrance into the reception? If yes, exactly how do you want your DJ to introduce you? (For example – The new Mr. And Mrs. John and Jane Doe, Mr. John Doe and his lovely new bride, Mrs. Jane Doe, ect. Ect.)
Wedding Reception Planning Worksheet
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If you want your DJ to introduce the wedding party as well, provide their names as you would like them to be introduced. (Jane Jones escorted by John Robertson) ____________________________ by ______________________________ ____________________________ by ______________________________ ____________________________ by ______________________________ ____________________________ by ______________________________ ____________________________ by ______________________________ ____________________________ by ______________________________ ____________________________ by ______________________________ ____________________________ by ______________________________ ____________________________ by ______________________________ Optional announcements:
• If the father of the bride, the groom, or anyone else, wants to say a few short words of welcome, please let us know here who and when they would like to speak. Traditionally, this would be immediately before the toast, but this is totally up to you.
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Toast. Unless otherwise specified, our DJ will introduce the person doing the special words of welcome followed by the toast as soon as the bridal party arrives and is seated at the head table. Blessing – Optional before dinner. Dinner Served? Specify sit down, buffet, ect… Cake Cutting – DJ will announce unless specified otherwise.
TRADITIONAL DANCES BELOW, BUT THE CHOICE IS YOURS. PLEASE INDICATE NOT APPLICABLE IF YOU WISH TO ELIMINATE THESE First Dance: Title ________________________ Artist___________________ Bride/Father: Title_________________________Artist___________________ Groom/Mother: Title________________________Artist__________________ Parents: Title______________________________Artist__________________ Wedding Party: Title________________________Artist__________________
Wedding Reception Planning Worksheet
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Other customs:
• Garter/Bouquet Toss: Discuss fun alternatives with your DJ.
Title________________________________Artist_______________________ • • • Dollar Dance: Typically after wedding party dance or Garter Toss Other Announcements (birthdays, anniversaries, ect…) Music Ends – Please let us know w hen we should stop playing. We will thank your guests on your behalf unless instructed otherwise.
Room Layout Please let us know where our equipment should be set up. Facing or adjacent to the dance floor is probably the best – good volume but away from guests tables. Approximately how many guests will attend? _____________________________ Photographer’s name and contact information? ___________________________________________________________ What style DJ do you prefer? Quiet Moderate Outgoing Over-the-Top
We will dress professionally in tuxedos unless specified otherwise.___________________________________________________________________________ ________________________________________________ Do you want crowd involvement dances like the Electric slide, Charlie Brown, ect.? ____________________________________________________________________________________ ____________________________________________________________________________________ ______________________________ We absolutely do not want! ____________________________________________________________________________________ ________________________________________________ Please make sure your DJ ____________________________________________________________________________________ _______________________________________________!
Wedding Reception Planning Worksheet
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