School Budget Worksheet
I.
1. Was there a budget message? If yes, give three to five bullet comments about significant information found in the budget message. If no, give pertinent information about how the budget is set up. (3)
2. Complete the attached summary of estimated receipts and expenditures for the proposed budget and the current budget plus the actual receipts and expenditures for the second preceding year. (This is a working document so you may turn in the worksheet with your handwritten information.) 3. a. Looking at the three years of budget history, make a bullet comment for each fund that quantifies the changes in the fund balance for each of the four funds. (3 x 3 = 9 total points)
b. Looking at the proposed budget summary, what percent of the total estimated expenditures by fund does the estimated fund balances represent? Compare the Total Fund Balance to the total expenditures. Do not include Debt Service balances or expenditures. (4) General Fund Special Revenue Fund Capital Projects Fund _________ _________ _________
TOTAL FUND BALANCE _________ 4. What is your district’s local tax levy? (1) 5. List the local tax levy by each fund: (2)
General Fund ______
Special Revenue _______
Debt Service _______
Capital Projects _________
SUMMARY OF RECEIPTS AND EXPENDITURES Second Preceding Year General (Incidental) Beginning Balances Actual Revenues Actual Expenditure Transfers Ending Balance Special Debt Capital Revenue Service Projects (Teachers) __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ First Preceding Year General (Incidental) Beginning Balances Actual Revenues Actual Expenditure Transfers Ending Balance Special Debt Capital Revenue Service Projects (Teachers) __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ Current School (Fiscal) Year General (Incidental) *ESTIMATED: Beginning Balances Revenues Expenditures Transfers *Ending Balance Special Revenue (Teachers) Debt Service Capital Projects
__________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________ __________ ___________ ___________ _________
II. Narrative Write a narrative to describe the budget process in your school. Make sure you cover every aspect of the budget process. Thoroughly discuss each of the following components for your current school budget. (This part must be typed and attached to your other worksheets.) 1. When looking at your district basic formula money, identify the fund(s) that (3) a. How much is placed in Fund 1 (Incidental/General Fund)? b. How much is placed in Fund 2 (Teacher/Special Revenue Fund)? c. What percent of the total basic formula is placed in Fund 2? 2. Excess Incidental Fund Balance Calculation (4) a. Is there an anticipated transfer of funds from Fund 1 to Fund 2? If Yes how much? b. What is the total of the combined estimated expenditures in Fund 1 and 2? c. What is the estimated balance in Fund 1? d. What percent is the Fund 1 balance of the total expenditures in Fund 1 and 2? 3. Explain the building level role in the budget process. (Describe the procedure from beginning to end.) a. Explain your building level principal’s role in developing the school budget for the next school year? How do principals share information with teachers and staff members? (5) b. What is the teacher’s role in the building level budget process? How are supplies, textbook material, furniture ordered for the classrooms? (3) 4. Give the following information for your district: a. Total revenue from Classroom Trust Fund and placement by Fund (3) b. Food service costs and reimbursements (3) c. Transportation costs and reimbursements (3) 5. Discuss the procedure for professional development in your school. (4) a. How much money is budgeted for professional development? b. What percent is this of the total basic formula money? c. How is money allocated to your building for professional development?
EA 655
School Budget Project Scoring Guide Name______________________________ Date________________________________
ACTIVITY
I. WORKSHEET (Information must be
legible.)
Clear, Consistent, and Convincing 3
Clear, Uneven in Depth and Scope 2
Limited In Depth and Scope 1
Little or No Evidence 0
Score
1. Budget message: 3-5 comments (3) 2. Budget summary of estimated receipts and expenditures for three years. (3 points for each year.) ( 9) a. three year history bulleted comments (3) b. proposed budget summary for each fund –estimated expenditures and receipt %. (3) 3. Local tax levy (1) 4. Fund Breakdown % amount (3) Total possible points for Section I.
22
II. NARRATIVE 1. Minimum
Guarantee (a, b, c = 3) Fund transfers for deficit spending (3)
2. Building level role in budget planning. a. District/building level process (3) b. teachers’ role (3) c. type of budgeting procedure used (3) 3. Lease purchase
(3)
food services (3) transportation
(3)
4. PD-allocations a. district /amount and percentage (3) b. bldg. distributions
(1)
Total for section II. 28 Total for I. & II. 50