POLICY # 2.2.9
USE OF CORPORATE CREDIT CARDS
ORIGIN
ADOPTED BY COUNCIL: DATE: 27/09/06 MINUTE: #519 REPLACES POLICY # AMENDED/REVIEWED BY COUNCIL: DATE: MINUTE: #
LEGAL AUTHORITY
LEGISLATION REF: LOCAL LAW REF: COUNCIL FILE: Local Government Act 1995 K614
OBJECTIVE
To establish procedures in relation to the use of Corporate Credit Cards required by Section 2.7(2)(a) and (b) of the Local Government Act 1995 and Regulation 11(1)(a) of the Local Government (Financial Management) Regulations 1996.
POLICY
1. Issuing of Corporate Credit Cards The CEO will approve an application by a Town of Kwinana Employee. In the case of the CEO, the Council will approve the application. Credit limit on the Corporate Card issued to the CEO is to be set at $10,000.00. Credit limit on Corporate Cards approved to Employees is to be set at $5,000.00.
2. Procedures An agreement between the cardholder and the Town of Kwinana is to be signed which sets out the cardholder’s responsibilities, legal obligations and action to be taken in the event that the cardholder fails to comply with procedures. A register is to be kept of all current cardholders which includes, card number, expiry date of credit card, credit limit and details of goods and services the cardholder has authority to purchase
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Policy # 2.2.9 Use of Corporate Credit Cards
In the event that a cardholder’s employment ceases with the Town, the credit card is to be handed to the Finance Manager for cancellation of the Corporate Card Account and destruction of card. Cards shall not be used for private purposes and expenditure charged to cards must be in relation to official City Business and within budget allocations. Credit cards are not to be used for cash advances. Cardholders are to obtain a compliant Tax invoice/Receipt which records an adequate description of goods/services obtained.
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