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GUIDENOTES FOR COMPLETION OF APLLICATION FOR GRANT AID THROUGH

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GUIDENOTES FOR COMPLETION OF APLLICATION FOR GRANT AID THROUGH

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GUIDELINES FOR THE COMPLETION OF APPLICATIONS FOR GRANT AID THROUGH
       DERBYSHIRE POLICY OFFICERS HOUSING AND HEALTH GROUP
                       SMALL SCHEMES BUDGET

INTRODUCTION

The Derbyshire Policy Officers Housing and Health Group funding is funding granted to support
selected health and housing related projects which have been jointly agreed by the Health Authority,
the Local Authority and the Voluntary Sector. Each year part of the DPOHHG money is put aside for
‘Small Schemes’. Organisations that apply should be based in the Derbyshire.

Applications will be considered by the Derbyshire Policy Officers Housing and Health Group at
quarterly meetings or via a working group.

Timetable for Achieving the Programme

     Guidelines issued with application form                      At time of application request
     Final date for receipt of applications                       1st Sept 2008
     Discussion of applications by DHPOHHG                        At the next quarterly meeting of the
                                                                  DPOHHG after receipt of application
     Letters to go out re approval/rejection                      Following quarterly meeting
     Schemes to begin                                             During current financial year


CRITERIA

1. Proposals should be broadly in line with the overall priorities declared from time to time for the use
   of DPOHHG, and fit in with the overall priorities (as, for example, declared in the joint Five Year
   Strategy for Health, Supporting People, Local Strategic Partnerships of the Authorities, Local Area
   Agreements, etc)

2. The maximum given to any one scheme will be £3,000. This figure is also the maximum which can
   be given to an organisation in any one year from the small schemes budget.

3. All monies granted will be for one off funding, for example, a piece of equipment, a one off training
    course, publicity leaflets, building refurbishment’s. Applications will not be considered for ongoing
    revenue schemes.

4. It is expected that no successful application in respect of a scheme will be repeated in the following
   year

5. Proposals should be submitted on the relevant application form electronically to
   jane.horton@derbyshirecountypct.nhs.uk

6. Applicants are advised to check that appropriate supporting documents are attached with the
   application form.

FINANCIAL MONITORING GUIDELINES

1. Organisations receiving funding under the SMALL SCHEMES arrangements (grants under £3,000)
   will be required to complete an annual voucher.

2. The voucher MUST be signed by the Chairman or Chief Financial Officer of the organisation, and
   its accuracy certified by an Accountant or an independent person of standing (e.g. Bank Manager,
   Teacher, Business Director etc.).
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3. The voucher is required to show the total grant received and details of how the money was spent.

4. The voucher must be fully completed and returned to the PCT marked Derbyshire Policy officers
   Housing and Health Group as soon as the money is spent or before the end of the financial year
   (March)

5. Where an organisation fails to supply the voucher by the end of the financial year the Authority will
   not make any further payments or grants to that organisation from Joint Finance until the form is
   received.

6. It is a condition of the grant that the PCT’s may ask its Auditors to examine the records of an
   organisation where the proper returns are not submitted.

Completed annual vouchers should be returned to:-

Jane Horton, Health and Housing Strategy Manager, Derbyshire County Primary Care Trust,
Babington Hospital, Derby Road, BELPER, DE56 1WH, Telephone (01773) 525099.

Help Available

If you require any help in completing the application form then please contact:

Jane Horton (jane.horton@derbyshirecountypct.nhs.uk) 01773 525099




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