Fax No 0194-2473664 (S) 0191-2545702 (1) E-mail:-email@example.com Government o f Jammu and Kashmir General Administration Department (Administration) Civil Secretariat, SrinagarIJammu Subjcct: Punctuality in Government Offices. Circular No: 28 -6AD o f 2009 Dated: 17 - 06 - 2009 Attention of the District Development Commissioners is invited t o the Circular instructions issued vide endorsement No. GAD (Adm) 389/2008 dated 19-02-2009, where under they were asked t o ensure punctuality o f subordinate s t a f f in their offices/areas o f jurisdiction. Inspection squads shall be constituted for conducting surprise inspections particularly in the remote and f a r flung areas to monitor attendance o f employees. The District Development Commissioners will constitute 2-3 teams o f officers, who would periodically conduct surprise inspections o f the Offices particularly in remote and f a r flung areas. The elected representatives o f the areas in particular may also be involved in monitoring attendance in the Scl~ools/Hospitals and other Key utility services. The District Development Commissioners will submit the inspection reports o f these teams on a fortnightly basis as per the format enclosed t o the General Administration Department with a copy t o the concerned Divisional Commissioner, H a d of Departments and Administrative Department f o r initiating disciplinary action. a/-- (Basharat Ahmad Dhar)IAS Commissioner/Secretary t o Government, General Administration Department. NoGAD (Adm) 175/2006-v -, Dated: 17-06-2009 Copy t o the:- All Administrative Secretaries t o Government, Principal Secretary t o Hon'ble Chief Minister. All Deputy Commissioners. All Heads o f Departments. PPS t o Chief Secretary. PS t o Commr. /Secretary t o Government, General Administration Deptt. PA t o Special Secretary t o Government, GAD (Admn). Circular file/Website. (Dr. R.S Sharma) KAS Deputy Secretary t o Government General Administration Department. Format for recording daily attendance in various Government offices/institutions. 1 - 1 12 - 13 - - 14 7 S.No. I Name of Name of I Date and Total NO. Remarks 1 the I the Oficel Time of District Institution Inspection inspected of employees absent respective with name Institution1 and designation Government Jammu and Kashmir of GeneralAdministrationDepartment (AdministrationSection) Civil Secretariat. Srinagar/Jamrnu Subject: punctuality Government in offices. CIRCULAR NO: 22 - GAD of 2009 D A T E D: 04- 05_ 2009 It hasbeenobserved some that emproyees repoftratein offices ,l.tl. morning.!orf..Accordingly, it was impressed Administrative uponall the secretaries disignate a senior officer to check to attendance officiafs 9:45nm dliv in the seireiariat of at monitor punctuality. in orderto Record lateattendance of oi.rprov.es shafl be maintained appropriate and debitmadeto the reave suitable account after intervals. Besides, disciplinary actionshall taken be necessary, particurarry whenever against ratecomers thoseabstaining the and fromdutyunauthorizedly. All the Administrative secretaries arsorequested send are fortnightly to reports 1$ and 16th everyrontn to-bno, indicating on of the nameof officials who haveattended officeafter 9:45 AM the morethanthreetimesin the forthnight action and taken against such employees Forthe benefit of_theemproyees, transport facirities made havebeen avairabre the JKSRTC various by irom centrallocations. areexpected be utilizedgainfully the employeei. These to by Divisionar commissioner, Kashmir Jammushat constitute and rnspection squads inspection oivisiona/oiririi revel of similarly, _for offices. Deputy commissioners .onrtiirt. ins-peaion shail for monitoring squads attendance the field officesat the Districtlevel in particularly the remote far-flung in and areas. The Divisionar commissioners/Deputy commissioners forward absentee the shail reports the Divisional/District officers, of level if any,to the concerned Administrative Departmenv HoDsas the case maybe,withappropriate recommendations. . Tl" identity cards of the Government employees deemed be movement shail be to passes whenever such restriction any the movement the pubric imposed the Administration on of is by area, in any sd/_ Commissioner/ Secreta to Government ry GeneraI AdministrationDepartment No.GAD(Adm)1 75l2006-V Dared, 04 .05.2009 Copy the: - to 1. All Financial Commissioners. 2. DirectorGeneral Police. of 3. All Principalsecretaries Government/Principal to to secretary HCM. 4. AllCommissioner/Secretariesto Government' 5. Director,Information. 6. DirectorEstates. 7. Director,Archives,Archeology Museums' and 8. Secretary, LegislativeCouncil/Assembly' 9. S.P. Security, Secretariat, Civil Srinagar' 10. General Manager, Government Press, Jammu/Srinagar' 11. pps to Chie?Executive Officer, Economic Reconstruction AgencY. t2, PPS Chief to Secretary. 13. Private of State' Secretariesall Ministers/Ministers to L4. PS Commissioner/Secretary, h to GAD' 15. Circular file, file/Stock /t) W Secretary Government DeputY to }\@:ja]AdministrationDepartment trr No 019+2a7t654(9 clil-t3,15?01(4 Governmentof Jammu and Ksshnir GenerelAdministration Department $isliixl[il,[llnl*" .,",, Subject: Punctuality in GovernmentOffices. circutar No : Cl -GAD of 2008 Da ted: C/ -02-2008 Attention. of all the Administrative Secretaries is invited to Circular Nos. I5-GAD of 2006 dated 27.06.2006,20-GAD of 2006 dated 11.08.2006and 33-GAD of 2006 dated29.ll.2006 regardingpunctuality in GovernmentOffices. It was impressed upon the Administrative Secretariesto designate a Senior Offrcer to check the attendance register of officials at 9:45 A.M. in the Secretariatdaily in order to monitor the punctuality. Further it was impressed that record of late attendance of the employees shall be maintained and appropriate debit made to the leave account after suitable intervals besides disciplinary action taken whenever necessary,particularly against habitual late comers. were also requested send fortnightly reports All the Administrative Secretaries to on I't and 16e of every month to the GAD indicatingthe namesof the officials who have attendedoffice after 9:45 A.M. more than three times in the fortnieht and action taken by the Departmentagainstsuch employees. It has been observed that there is slackness on part of the Administratil'e Departments to ensure punctuality of employees and furnishing of fortnightly reports on this account to the GeneralAdministration Department.I am therefore directed to impress upon all the Administrative Secretariesto personally look steps to ensurr punctuality of their into the matter and take all necessary ensure employeesand to ensurethat their employees not do corridorsduringworkinghours. (Sufi Moha Special Department Administration lGeppral 1 No:GAD(Adm)75/2006-V ffif"l Dated: -oz-zoot ol Copyto the:- l. All Financial Commissioners, 2. DirectorGeneral Police. of to 3. All PrincipalSecretaries Govemment/Principal to Secretary HCM. 4. All Commissioner/Secretaries to Government. 5. Directorlnformation. 6. DirectorEstates. 7. DirectorArchives,Archeology Museums. and 8. Secretary, Legislative CounciVAssembly. 9. S.P.Security, Civil Secretariat,Jammu, 10. General Manager, Government Press,Jammu./Srinagar. I l. PPSto Chief Executive Officer, Economic ReconstructionAgency. 12. PPSto ChiefSecretary. to 13. PrivateSecretaries all Ministers/lr4inisters State. of 14. PSto PrincipalSecretary, GAD. 15. Circularfile/Stock file.