Government of Jammu and Kashmir General Administration Department

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                        Government o f Jammu and Kashmir
                         General Administration Department
                         (Administration) Civil Secretariat,
                                  SrinagarIJammu

Subjcct:         Punctuality in Government Offices.

                       Circular No:   28       -6AD o f 2009
                       Dated:       17 -       06 -     2009

                Attention of the District Development Commissioners is invited
t o the Circular instructions issued vide endorsement No. GAD (Adm) 389/2008
dated 19-02-2009, where under they were asked t o ensure punctuality o f
subordinate s t a f f in their offices/areas o f jurisdiction. Inspection squads shall
be constituted for conducting surprise inspections particularly in the remote
and f a r flung areas to monitor attendance o f employees.

               The District Development Commissioners will constitute 2-3
teams o f officers, who would periodically conduct surprise inspections o f the
Offices particularly in remote and f a r flung areas. The elected representatives
o f the areas in particular may also be involved in monitoring attendance in the
Scl~ools/Hospitals and other Key utility services. The District Development
Commissioners will submit the inspection reports o f these teams on a
fortnightly basis as per the format enclosed t o the General Administration
Department with a copy t o the concerned Divisional Commissioner, H a d of
Departments and Administrative Department f o r initiating disciplinary action.

                                                       a/--
                                         (Basharat Ahmad Dhar)IAS
                                    Commissioner/Secretary t o Government,
                                      General Administration Department.
NoGAD (Adm) 175/2006-v
  -,                                                      Dated: 17-06-2009
Copy t o the:-
                 All Administrative Secretaries t o Government,
                 Principal Secretary t o Hon'ble Chief Minister.
                 All Deputy Commissioners.
                 All Heads o f Departments.
                 PPS t o Chief Secretary.
                 PS t o Commr. /Secretary t o Government, General Administration
                 Deptt.
                 PA t o Special Secretary t o Government, GAD (Admn).
                 Circular file/Website.


                                               (Dr. R.S Sharma) KAS
                                           Deputy Secretary t o Government
                                          General Administration Department.
         Format for recording daily attendance in various Government
         offices/institutions.




                                                                  1
-
1    12
      -         13
                 -           -
                            14                           7
S.No. I Name of Name of I Date and                       Total NO. Remarks

     1  the
                            I
                 the Oficel Time of
        District Institution Inspection
                 inspected
                                                         of
                                                         employees
                                                         absent
                                          respective     with name
                                          Institution1   and
                                                         designation
                      Government Jammu and Kashmir
                                of
                      GeneralAdministrationDepartment
                      (AdministrationSection)
                                            Civil Secretariat.
                                 Srinagar/Jamrnu


   Subject: punctuality Government
                      in        offices.

                    CIRCULAR NO: 22 - GAD of 2009
                    D A T E D:    04- 05_ 2009

           It hasbeenobserved some
                                 that        emproyees repoftratein offices
    ,l.tl. morning.!orf..Accordingly,       it was impressed
    Administrative                                            uponall the
                       secretaries disignate a senior officer to check
                                  to
    attendance officiafs 9:45nm dliv in the seireiariat
                  of         at
    monitor   punctuality.                                      in orderto
                           Record lateattendance
                                   of                oi.rprov.es shafl   be
    maintained appropriate
                  and               debitmadeto the reave
   suitable                                                  account  after
              intervals. Besides,
                                disciplinary actionshall taken
                                                        be
   necessary,     particurarry                                   whenever
                             against ratecomers thoseabstaining
                                      the            and
   fromdutyunauthorizedly.
          All the Administrative  secretaries arsorequested send
                                               are
   fortnightly                                                    to
                 reports 1$ and 16th everyrontn to-bno, indicating
                         on              of
  the nameof officials      who haveattended officeafter 9:45 AM
                                                 the
  morethanthreetimesin the forthnight action and       taken against  such
  employees
         Forthe benefit    of_theemproyees,   transport
                                                      facirities
  made                                                         havebeen
          avairabre the JKSRTC various
                      by             irom         centrallocations.
 areexpected be utilizedgainfully the employeei.                    These
                   to                     by
         Divisionar   commissioner,   Kashmir Jammushat constitute
                                              and
 rnspection     squads inspection oivisiona/oiririi revel
                                        of
 similarly,             _for                                      offices.
               Deputy   commissioners .onrtiirt. ins-peaion
                                        shail
 for monitoring                                                   squads
                     attendance the field officesat the Districtlevel
                                in
 particularly the remote far-flung
                in            and           areas.
        The Divisionar      commissioners/Deputy    commissioners
forward absentee
            the                                                      shail
                          reports the Divisional/District officers,
                                  of                      level         if
any,to the concerned       Administrative  Departmenv  HoDsas the case
maybe,withappropriate         recommendations.
 .      Tl" identity cards of the Government        employees
deemed be movement                                              shail be
            to                 passes  whenever such restriction
                                                  any
the movement the pubric imposed the Administration on
                    of          is           by
area,                                                             in any

                                                   sd/_
                        Commissioner/
                                    Secreta to Government
                                            ry
                         GeneraI AdministrationDepartment
No.GAD(Adm)1  75l2006-V               Dared, 04 .05.2009
Copy the: -
     to
  1. All Financial
                Commissioners.
 2. DirectorGeneral Police.
                    of
 3. All Principalsecretaries Government/Principal
                            to                             to
                                                   secretary
    HCM.
 4. AllCommissioner/Secretariesto Government'
 5. Director,Information.
 6. DirectorEstates.
 7. Director,Archives,Archeology Museums'
                                and
 8. Secretary, LegislativeCouncil/Assembly'
 9. S.P. Security, Secretariat,
                  Civil         Srinagar'
10. General Manager, Government  Press, Jammu/Srinagar'
11. pps to Chie?Executive      Officer, Economic  Reconstruction
    AgencY.
t2, PPS Chief
         to      Secretary.
13. Private                                  of State'
            Secretariesall Ministers/Ministers
                       to
L4. PS Commissioner/Secretary, h
        to                       GAD'
15. Circular         file,
            file/Stock                   /t)
                                      W
                                    Secretary Government
                               DeputY      to

                          }\@:ja]AdministrationDepartment
                                                                        trr No 019+2a7t654(9
                                                                               clil-t3,15?01(4




                           Governmentof Jammu and Ksshnir
                           GenerelAdministration Department
                                   $isliixl[il,[llnl*"
                                .,",,
Subject:       Punctuality in GovernmentOffices.

               circutar No : Cl         -GAD of 2008
               Da ted:                   C/ -02-2008

Attention. of all the Administrative Secretaries is invited to Circular Nos.
I5-GAD of 2006 dated 27.06.2006,20-GAD of 2006 dated 11.08.2006and
33-GAD of 2006 dated29.ll.2006 regardingpunctuality in GovernmentOffices.

It was impressed upon the Administrative Secretariesto designate a Senior
Offrcer to check the attendance register of officials at 9:45 A.M. in the
Secretariatdaily in order to monitor the punctuality. Further it was impressed
that record of late attendance of the employees shall be maintained and
appropriate debit made to the leave account after suitable intervals besides
disciplinary action taken whenever necessary,particularly against habitual late
comers.

                                 were also requested send fortnightly reports
All the Administrative Secretaries                  to
on I't and 16e of every month to the GAD indicatingthe namesof the officials
who have attendedoffice after 9:45 A.M. more than three times in the fortnieht
and action taken by the Departmentagainstsuch employees.

It has been observed that there is slackness on part of the Administratil'e
Departments to ensure punctuality of employees and furnishing of fortnightly
reports on this account to the GeneralAdministration Department.I am therefore
directed to impress upon all the Administrative Secretariesto personally look
                                     steps to ensurr punctuality of their
into the matter and take all necessary        ensure
employeesand to ensurethat their employees not
                                             do
corridorsduringworkinghours.


                                                  (Sufi Moha
                                                  Special
                                                                    Department
                                                       Administration
                                                lGeppral
             1
No:GAD(Adm)75/2006-V                           ffif"l          Dated: -oz-zoot
                                                                   ol
Copyto the:-
   l. All Financial Commissioners,
   2. DirectorGeneral Police.
                        of
                                to
   3. All PrincipalSecretaries Govemment/Principal             to
                                                      Secretary HCM.
   4. All Commissioner/Secretaries    to Government.
   5. Directorlnformation.
   6. DirectorEstates.
   7. DirectorArchives,Archeology Museums.
                                       and
   8. Secretary,  Legislative CounciVAssembly.
   9. S.P.Security,  Civil Secretariat,Jammu,
   10. General Manager,  Government    Press,Jammu./Srinagar.
   I l. PPSto Chief Executive   Officer, Economic
                                                ReconstructionAgency.
   12. PPSto ChiefSecretary.
                          to
   13. PrivateSecretaries all Ministers/lr4inisters State.
                                                  of
   14. PSto PrincipalSecretary,  GAD.
   15. Circularfile/Stock file.

				
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