IRC Timeline 2008–2012 President – Bob Cahalan Vice President – Werner Schmutz Secretary - B.J. Sohn DATE ACTION/EVENT 2008 DEC 14 Voting deadline for election of new members 19 Deadline for extended abstracts for IRS2008 Proceedings 2009 JAN Give notice of Business Meeting Venue and 23 Deadline for MOCA09 abstracts FEB-MAY Notice of Business Meeting Date/Time/Location with RSVP Request Working Group Presentations from Chairs/Co-Chairs/Rapp JUN Distribute updated B.M. Agenda via email and post on website Reminder to WG Chairs/Co-Chairs/Rapp to send in presentations JUL 19-29 MOCA09 - Montreal 24 IRC Business Meeting 6:00-10:30 p.m. Room 525ab, Palais des congres AUG Post 2009 IRC Business Meeting Minutes to website Request proposals for IRC-sponsored/co-sponsored sessions for 2011 IUGG Membership - Vote for location/venue of 2010 B.M./Deadline 28 August 31 Deadline for proposed 2011 IUGG sessions/send to Hans Volkert cc Jenny Lin SEPT Tally results of vote for 2010 B.M. location Announce Venue/location for 2010 B.M. Post abstract deadlines and links to registration info on IRC website OCT Request proposals for IRS2012 bids - Proposals must be presented at the 2010 Business Meeting 2010 JAN Reminder: Abstract deadlines Reminder: Bid proposals for IRS2012 FEB-APR Reminder for IRS2012 bid proposals RSVP to 2010 Business Meeting Check News Items for Abstract reminder/deadlines/links, List of IRC-sponsored symposia MAY WG Chairs/Co-chairs/Rapporteurs: send Working Group Presentations Check website for Business Meeting Agenda Reminder: IRS2012 bid proposals are due before Business Meeting JUN Reminder: WG Chairs/Co-chairs/Rapp to email group reports for 2010 B.M. Reminder: RSVP to 2010 Business Meeting if you have not already JUL 18-25 COSPAR Assembly, Bremen, Germany 22 IRC Business Meeting - IRS2012 venue proposals AUG Final IRS2012 venue proposals Membership Vote on IRS2012 venue / Deadline: TBD SEPT Reminder to members: return your vote for IRS2012 Post 2010 IRC Business Meeting Minutes on website OCT Announce IRS2012 venue Request for IRS2012 Session Proposals NOV Send Letter of Acceptance to Local Organizing Committee (LOC) of winning IRS2012 venue 2011 JAN Announce 2011 IRC B.M. venue: 2011 IUGG Melbourne Check IRC website for Abstract Deadlines and links to Registration Info MAR Reminder: Members send ideas for IRS2012 sessions and provide appropriate convener names Members: RSVP to 2011 Business Meeting in Melbourne Check website under News Items for Abstract reminder/deadlines/links and List of IRC-sponsored symposia APR Reminder: RSVP for 2011 Business Meeting MAY Reminder: RSVP for 2011 Business Meeting Check website for B.M. Agenda JUN-JUL 2011 IUGG 28 June – 7 July 2011 IRC Business Meeting AUG Post 2011 Business Meeting Minutes to IRC website Select IRC Award Selection Committee (for IRS2012 awards). The selection committee consists of IRC officers, two former presidents, and two senior scientists. Submit proposals for IRC-sponsored sessions at IAMAS 2013 Members: send suggestions for sessions/convenors/plenary at the IRS 2012 Symposium Important Dates for IRS2012: First Announcement (Aug 2011) Selection of convenors (End of Aug-Sept 2011) Second Circular (Oct-Nov 2011) IRS2012 Abstract submission (Nov 2011) Abstract Submission Deadline (Feb? - March ?, 2012) Program Completion (Mar-April? 2012) Accommodation, Registration & Travel Information (Mar-May 2012) SEPT Form IRS2012 Committees: Scientific Committee, Program Committee Chief Convenors: list tentative program, request starting session organization OCT Call for Extended Abstracts Form Nominating Committee for Selection of Officer Slate for 2012-2016 NOV Request to Chief Convenors: Please respond with list of your session committee members (co-convenors) with name, affiliation e-mail address/subjects to be treated in your session DEC Check Symposium website for sessions and submission info IRS2012 Poster Distribution 2012 JAN LOC: Procure Convention Services CALL for nomination of officer candidates to nomination committee/ deadline: 1 Feb CALL for membership to nominate one gold medal scientist and two young scientists/deadline: 1 Mar Important Dates for Awards Selection: Selection Committee (closes ?) Nomination of candidates for IRC Awards (closes 1 March) Decision by Selection Committee (closes 15 March) Decision by Officers (closes 31 March) Contacting and arranging award recipients travel (April 2012) Announce IRS2012/ Notice of IRS2012 website (www.irs2012.org) IRS2012 Main Conveners: Complete session descriptions are posted on the IRS2012 website (irs12.org) Please circulate/advertise notice of your session to relevant communities. Add Key invited speakers. FEB 1 Officer Nominations due Nomination Committee: identify President nominee Notice of Business Meeting to be held at IRS2012 MAR 1 Awards Nominees due Awards Committee: select award recipients APR FINAL CALL for IRS2012 early registration Deadline May 1, 2012 IRS2012 session convenors: Summarize # of abstract submissions (Oral, Poster, Total) Convenors: Please submit session selections by ? May 2012 MAY Officer slate ready Check website for Business Meeting Agenda WG Chairs/Co-chairs/Rapp: send B.M. Working Group Presentations. JUNE Announcement of Official Program on official website www.irs2012.org Register through website JUL-AUG IRS2012 Symposium and Annual IRC Business Meeting Election of 2012-2016 IRC Officers SEPT Extended Abstracts for IRS2012 Proceedings Members: Nominate candidates for IRC Membership/Nominations due 1 Oct Post 2012 Business Meeting Minutes on website OCT Distribute Ballot for New Members CALL for vote for new IRC members (2012-2016) NOV Tally votes for New Members and Finalize election results DEC President: send official letter to President-Elect ending 2008-2012 term, starting 2012-2016 term.