Checklist For Final Invoice/Financial Statement of Sponsored Projects
UO Grant No. Principal Investigator Agency and agency grant No. Accountant preparing final and date Termination Date Department
Print all pages through total expense line of FWIGITD Check to make certain agency/grant requirements have been followed (some of these requirements are stated only on the application form). If guidelines not in file then find them on the internet, and print them for the file. Check that all expenditures in the final 45-60 days benefited the project Does interest earned or interest expense belong on this account? Check that there are no unallowable charges (reviewable account codes) There should be no negative account balances in the "Actual Activity" Column (except 10909) Check that accounts 28994 (chg. Prior FY04 are OK), 28995 & 28990 are zero. Expense accounts: no accounts higher than 55110 are allowed (except F&A) Check that all participant dollars were spent---if not must be returned Check F & A calculation Required costshare identified, accumulated, and documented Make certain all charges initiated by the department have posted. Contact department for confirmation. Ask department if encumbrances are applicable to the current project period. All subcontractor billings approved, final invoice(s) received and paid. Ask Department. Have department remove any overdrafts. Make OPE (10909 adjustment). Only do this if moving off payroll. F & A adjustment to close grant. Make sure all payroll activity reports (effort reports) are accounted for, if not contact the Dept. Final invoice/financial report prepared by ORSA and submitted to sponsor Return unexpended funds to sponsor, if required by guidelines. (If doing Final Financial Statement) Final Inventions Statement/Patent report completed, sent to ORSA, mailed to sponsor * Equipment inventory reported completed and disposition requested by ORSA * All technical information from subcontractors received and accepted. Ask Department. * Request Department to send ORSA copy of Final Technical Report. *
* Note: Do not wait to submit invoice/financial because these items are in process.
L:\BILLING\Final Invoice Financial Checklist\final invoice financial template