BY-LAWS OF THE LITTLE EGYPT SEARCH AND RESCUE A Non-Profit Organization Article I: Name and Purpose of the Organization Section 1. Name The name of the organization shall be “Little Egypt Search and Rescue”, here and after referred to as LESAR. Section 2. Purpose The purpose of LESAR is to provide a highly motivated search and rescue team of trained volunteers by acting in good faith to assist and aid in search and rescue operations of: Lost or missing persons in wilderness or urban areas; Survivors trapped in a collapsed building or disaster areas, natural or man made; Deceased persons. Assist law enforcement in crime scene investigation. Additionally, to train and promote teams and specialized individuals for search missions; and further the public knowledge, interest and use of search and rescue. LESAR does not participate in any type of felony criminal search, or any search deemed hazardous to the searchers or canines. Article II: Membership Section 1: Types of membership The organization shall have three types of memberships open: ACTIVE, APPRENTICE, and SUPPORTING. A. An ACTIVE membership shall be open to all persons at least eighteen (18) years of age with a valid driver’s license from state of residence and who have been apprentice members at least six (6) months and have achieved mission ready status. B. An APPRENTICE membership shall be open to all persons at least eighteen (18) years of age whose goal is to become mission ready. Apprentices must be sponsored by two (2) Active Members who meet the sponsorship requirements as defined in the Policy and Procedures. Apprentice members must also meet the Apprentice requirements as defined in the Policy and Procedures. Apprentice members who fail to meet or achieve apprentice requirements may have their membership terminated or have membership classification changed as specified in the Policy and Procedures. B.1. A pre apprentice membership shall be open to all persons at least eighteen (18) years of age. Pre-apprentices must be sponsored by one (1) Active Member who meets the Sponsorship requirements as defined in the Policy and Procedures. Pre-apprentices must also meet the pre-apprentices requirements as defined in Policy and Procedure. Pre-apprentice members who fail to meet or achieve requirements may have their membership terminated or have their membership classification changed as specified in the Policy and Procedures. C. A SUPPORTING membership shall be open to all persons at least eighteen (18) years of age who wish to support the purpose, activities and goals of LESAR. Section 2: Membership Requirements LESAR requires all member and their dogs to participate in stringent training and exercises. The exercises include but are not limited to mock searches with the dogs, as well as member training in areas such as radio communication, clue searche, and map and compass work. Members must constantly update their skills by attending workshops which focus on areas that specialize in such training. A. In order to become a member of LESAR, all persons must: 1. Be at least eighteen (18) years of age or older. 2. Have a valid driver’s license from applicant’s state of residence. 3. Never have ever been convicted of any felony. 4. Have submitted the required membership application which shall be accompanied by initial fee as determined by the Board. 5. Have submitted the required waiver of liability. 6. Have and demonstrate an interest in Search and Rescue. 7. Be actively pursuing NASAR certification. 8. Complete a probation period of not less than 6 months, unless waived by the Board of Directors. 9. Be approved by the Board of Directors. 10. Tetanus and Hepatitis vaccinations are highly advised, but not required. B. LESAR shall not discriminate in any manner on the basis or race, color, religion, age, gender, or national ethnic origin. C. All members should operate under good faith and within their scope of practice or training. D. A member is considered to be in good standing when: 1. Dues, assessments and/or other charges are current. 2. Compliant with all LESAR Policies Ethics and Procedures. 3. Fulfillment of all requirements, present and future, as set forth by the Board of Directors. E. All membership dues, assessments or other charges shall be set by the Board of Directors. F. Expulsion and/or Resignation Expulsion - a membership may be terminated by expulsion as provided in Section 3 of this Article. Resignation - any member may resign by filing with the Secretary, a written declaration of intent. Failure to actively participate in the minimum standards of training as set by the Board of Directors will imply a voluntary resignation. Such resignations shall not relieve the resigning member of assessments or other charges theretofore accrued and unpaid and will not entitle the member to any reimbursement of any funds. Upon expulsion or resignation the former members lose all right and privilege to represent “LESAR”, to wear Team uniforms and utilize and Team insignia or identification, including “LESAR” picture identification cars. Within twenty-four hours of voluntary or involuntary termination, all Team owned items must be turned in to the President or designee. G. Reinstatement Members whose membership has terminated for reasons other than expulsion for a period of less than 30 days may be reinstated to membership if approved by the Board of Directors. Members shall retain their sign-off or mission ready status provided they apply for reinstatement within the 30-day period. Former members who have allowed their membership to lapse for a period exceeding 30 days must reapply as new members. H. Voting Rights Each active member in good standing shall have one vote for each matter under consideration by the membership not withstanding other provisions of these by-laws. Section 3: Fines, Suspension or Expulsion of Members A. Grounds for disciplinary action: 1. Violation of by-laws, policies, procedures, rules or regulations. 2. Conduct detrimental to the objectives of interest of the organization. 3. The Board of Directors, by an affirmative vote of a majority of the Directors, may warn, suspend, or expel a member for cause after an appropriate hearing in accordance with Policies, Ethics and Procedures. B. Procedures for disciplinary actions: 1. A hearing for disciplinary action may be request by any Active Member or the Board of Directors. 2. Written notice shall be made to the President stating the name of the accused, the date, the time, place and nature of the alleged infraction. 3. The President shall notify the accused of the charges and schedule a time for hearing. 4. The hearing board shall consist of the President, one (1) Active Member selected by the accused and three (3) Active Members selected by the majority vote of the membership. The accused shall have ample opportunity for defense. 5. The Hearing Board may change the membership status, suspend or expel the accused if found guilty. Fines may be levied, however, only to the extent necessary to make restitution or to replace equipment or funds misappropriated. 6. Provision is made to over rule the findings of the Hearing board by two-thirds (2/3) vote of the active membership who vote on the issue. Article III: Finances The Fiscal Year (FY) of the organization shall be from October 1 to September 30. Section 1: Funds A. As a not-for-profit organization, LESAR is authorized to raise operating funds by: 1. Obtaining grants from foundations, private organizations, individuals or governmental agencies. 2. Conducting meetings, conferences and symposia. 3. The sale of promotional items. 4. The sale of SAR equipment, program, plans, educational materials, etc. 5. To charge a registration fee for educational courses, conferences and symposium. B. Any member who receives a grant or contribution for this organization shall immediately notify the Board of Directors. The organization except as approved by the Board, shall accept no grant or contribution that has contractual conditions. The terms of any such grant or contribution shall be set forth in writing and signed both on behalf of the organization and the donor. Article IV: Meeting of Members Section 1: Annual Meeting An annual meeting of the general membership shall be scheduled for the second Saturday in the month of September of each year, beginning in the year 2006 for the purpose of electing directors and for the transaction of such other business as may come before the meeting. If the second weekend be deemed a holiday, or a search is in progress, the following Saturday shall be scheduled for the annual meeting. Section 2: Regular Meeting Regular meetings shall be scheduled for the purposes of training and conducting organization business. The date, place and time of the regular meetings shall be determined by the Board of Directors. Section 3: Special Meetings Special meetings of the membership may be called by the President, Board of Directors or not less than twenty percent (20%) of the active members. Section 4: Agenda Order of Business 1. Roll Call - Secretary 2. Introduction of new members and guests - President 3. Reading of minutes and correspondence - Secretary 4. Reports of officers and committees - All 5. Unfinished business - President 6. Elections - President 7. New Business - President The above order of business may be altered and suspended at any meeting by the majority of members present. Any questions as to interpretation of the by-laws may be resolved by a majority vote of members present at any regular constituted meeting. Section 5: Notice of Meetings Notice stating the place, date and hour of any meeting of the membership shall be disseminated at least ten (10) days prior to the date of the meeting. Notification shall be made by or at the direction of the President or Board and shall state the purpose of the meeting. Meetings will be posted on the LESAR sponsored web site, as well as distributed via electronic-mail notification to the registered team members, or by telephone notification. Section 6: Proxies At any meeting an active member may vote by proxy for published agenda items, executed in writing by the member and given to the secretary to be noted in the minutes. Article V: Board of Directors Section 1. General Powers The governing body of the organization shall be the Board of Directors. Their duties shall include: A. Determine the budget B. Approve and maintain administrative policies and procedures C. Conduct all required corporation business D. Perform such other duties as may be assigned by the general membership. Section 2. Number, Tenure and Qualifications The directors shall be the officers of the Corporation. Only active voting members who have achieved mission ready status as defined in the Policies and Procedures are eligible to hold office on the Board of Directors. 1. President 2. Vice President 3. Secretary 4. Treasurer 5. Immediate past President Section 3. Board Meetings A regular meeting of the Board of Directors shall be called by the President, at least quarterly. Note: Set up quarterly dates! Section 4. Special Meetings The President or two (2) directors may call a special meeting. Notice of said special meeting will be written printed at least five (5) days prior to said special meeting. In extreme urgency, notice may be by telephone, electronic mail or telegraph at least twenty-four (24) hours before this special meeting. Section 5. Quorum A quorum shall be a majority of the Board of Directors. Section 6. Manner of Acting A. Any act of majority of the directors shall be the act of the total board, provided a quorum is present. B. Any Board action may be over-ridden by two-third (2/3) majority of the Active Members present at a regular meeting, presuming a quorum is present. Section 7. Vacancies Any vacancies on the Board of Directors shall be filled by the Board for the remainder of the term of that office, excluding the office of the immediate past President. Section 8. Recall Any members of the Board may be recalled by a seventy-five percent (75%) vote of the membership who vote on the issue. The procedure for recall can be initiated by twenty-five (25%) or more of the members signing the recall petition. Article VI: Officers Section 1. President The President shall be the principal executive officer of the Corporation and shall, in general, supervise the business and affairs of the Corporation. He/she shall preside at all meetings of the members and directors. He/she may sign, with the Secretary, or any other proper officer of the Corporation authorized by the Board, any deeds, mortgages, bonds, contracts or other instruments that the Board has authorized to be executed. The President shall be the official representative of the organization. He/she shall have the casting vote at general meetings. Section 2. Vice President In the Absence of the President or in the event of his inability or refusal to act, the Vice President shall perform the duties of the President and when so acting shall have all the powers and restrictions of and upon the President. The Vice President shall perform other duties as may be request by the President or Board of Directors. The Vice President shall serve as Chairperson of the Operations Committee. Section 3. Secretary The Secretary shall keep the Minutes of the Meetings of the members and of the Board of Directors; see that all notices are duly given in accordance with provisions of these by-laws or as required by law; be the custodian of the corporate records; keep a registry of the post office addresses of each member which shall be furnished to the Secretary by said member and make the Minutes of the Board of Directors meeting available to the membership at the general membership meeting. Section 4. Treasurer The Treasurer shall have charge, custody and responsibility for all funds securities and bonds of the Corporation; receive and issue receipts for due and payable monies from any source. He/she shall be prepared to report to the membership at each general meeting, the condition of finances and shall render an account of all monies received an expended during the fiscal year ending September. The yearly amount must be audited by the Board of Directors as soon as practicable following the August meeting of the team. In general, he/she shall perform all the duties incident to the office of Treasurer and such other duties as may be assigned by the President or the Board. Section 5. Immediate Past President The Immediate Past President is the person who served as President during the last term. He/she shall serve as the link between old Board and the new Board of Directors. He/she shall perform such duties as assigned by the Board of Directors. Article VII: Committees Section 1. Operations Committee The Operations Committee shall be responsible for SAR Operations on call-outs and related activities as defined in Policies and Procedures. It shall consist of members of the Sub-Committee as follows: 1. LESAR Representative Committee 2. Standard Officer Committee 3. Training Advisor Committee Sub-Committee members and Chairperson shall be appointed by the Board after the annual election. The Vice President shall serve as the Chairperson of the Operations Committee. The Board may remove a member of a committee whose actions or failure to perform their duties are a detriment to the committee. Section 2. The President/Board may, from time to time, appoint committees of members to further the work of the organization. The President/Board shall appoint the Chairperson and specify the duration and responsibilities of the committee. The President/Board may fill vacancies on, modify, or terminate such committees. Each committee may adopt its own method of operating so long as it is consistent with the by-laws and guidelines of the President/Board. Article VIII: Contracts, Checks, Deposits and Funds Section 1. Contracts The Board may authorize any officer or agent of the Corporation, in addition to any duly authorized officer, to enter into any contract or execute and deliver any instrument in the name of and on the behalf of the Corporation and such authority may be general or confined to specific conditions. Section 2. Checks, Drafts or Order for Payment All checks, drafts or orders for payment of monies shall be signed by the Treasurer. All payments shall only be as directed by the Board. Article IX: Certificate of Membership Section 1. Certificates of Membership The Board may provide for the issuance of certificates evidencing membership in the corporation, which certificates shall be in such form as may be determined by the Board. Article X: Miscellaneous Section 1. Fiscal Year The fiscal year for the Corporation shall begin on the first day of October and shall end with the last day of September of each year. Section 2. Waiver of Notice Whenever any notice is required to be given under provisions of the General Non-Profit Corporation Law or under provisions of the articles of incorporation or by the by-laws of the Corporation, a waiver thereof in writing signed by the person or persons entitled to such notice, shall be deemed equivalent to the giving of such notice. Section 3. Power to Amend The by-laws of this Corporation may be amended, repealed, added to or new by-laws may be adopted by an affirmative vote of two-thirds (2/3) of the active membership that vote on the issue. Said proposed action will be represented to the membership by mail, discussed at the next regular meeting, after which a mailed ballot will be taken. Article XI: Dissolution Section 1. Dissolution The Corporation may be dissolved at any time with the written consent of not less than two-thirds (2/3) of the active members, at a meeting duly called for that purpose. After payment of all debt and liabilities, its property and assets shall than be donated to a non-profit charitable organization denoted by a majority of the members.