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BY-LAWS OF THE Powered By Docstoc
					                                   BY-LAWS OF THE

                       LITTLE EGYPT SEARCH AND RESCUE

                               A Non-Profit Organization

Article I: Name and Purpose of the Organization
     Section 1. Name
     The name of the organization shall be “Little Egypt Search and Rescue”, here and after
     referred to as LESAR.

     Section 2. Purpose
     The purpose of LESAR is to provide a highly motivated search and rescue team of trained
     volunteers by acting in good faith to assist and aid in search and rescue operations of:
            Lost or missing persons in wilderness or urban areas;
            Survivors trapped in a collapsed building or disaster areas, natural or man made;
            Deceased persons.
            Assist law enforcement in crime scene investigation.

     Additionally, to train and promote teams and specialized individuals for search missions;
     and further the public knowledge, interest and use of search and rescue.

     LESAR does not participate in any type of felony criminal search, or any search deemed
     hazardous to the searchers or canines.
Article II: Membership
     Section 1: Types of membership

     The organization shall have three types of memberships open:

        A. An ACTIVE membership shall be open to all persons at least eighteen (18) years of
           age with a valid driver’s license from state of residence and who have been
           apprentice members at least six (6) months and have achieved mission ready status.
        B. An APPRENTICE membership shall be open to all persons at least eighteen (18)
           years of age whose goal is to become mission ready. Apprentices must be
           sponsored by two (2) Active Members who meet the sponsorship requirements as
           defined in the Policy and Procedures. Apprentice members must also meet the
           Apprentice requirements as defined in the Policy and Procedures. Apprentice
           members who fail to meet or achieve apprentice requirements may have their
           membership terminated or have membership classification changed as specified in
           the Policy and Procedures.

               B.1. A pre apprentice membership shall be open to all persons at least eighteen
                    (18) years of age. Pre-apprentices must be sponsored by one (1) Active
                    Member who meets the Sponsorship requirements as defined in the Policy
                    and Procedures. Pre-apprentices must also meet the pre-apprentices
                    requirements as defined in Policy and Procedure. Pre-apprentice
                    members who fail to meet or achieve requirements may have their
                    membership terminated or have their membership classification changed
                    as specified in the Policy and Procedures.

        C. A SUPPORTING membership shall be open to all persons at least eighteen (18)
           years of age who wish to support the purpose, activities and goals of LESAR.

     Section 2: Membership Requirements
   LESAR requires all member and their dogs to participate in stringent training and
   exercises. The exercises include but are not limited to mock searches with the
   dogs, as well as member training in areas such as radio communication, clue
   searche, and map and compass work. Members must constantly update their skills
   by attending workshops which focus on areas that specialize in such training.

   A. In order to become a member of LESAR, all persons must:

       1. Be at least eighteen (18) years of age or older.
       2. Have a valid driver’s license from applicant’s state of residence.
       3. Never have ever been convicted of any felony.
       4. Have submitted the required membership application which shall be
           accompanied by initial fee as determined by the Board.
       5. Have submitted the required waiver of liability.
       6. Have and demonstrate an interest in Search and Rescue.
       7. Be actively pursuing NASAR certification.
       8. Complete a probation period of not less than 6 months, unless waived by the
           Board of Directors.
       9. Be approved by the Board of Directors.
       10. Tetanus and Hepatitis vaccinations are highly advised, but not required.

B. LESAR shall not discriminate in any manner on the basis or race, color, religion,
   age, gender, or national ethnic origin.

C. All members should operate under good faith and within their scope of practice or

D. A member is considered to be in good standing when:

       1. Dues, assessments and/or other charges are current.
       2. Compliant with all LESAR Policies Ethics and Procedures.
       3. Fulfillment of all requirements, present and future, as set forth by the Board
          of Directors.

E. All membership dues, assessments or other charges shall be set by the Board of

F. Expulsion and/or Resignation

    Expulsion - a membership may be terminated by expulsion as provided in Section
    3 of this Article.
       Resignation - any member may resign by filing with the Secretary, a written
       declaration of intent. Failure to actively participate in the minimum standards of
       training as set by the Board of Directors will imply a voluntary resignation. Such
       resignations shall not relieve the resigning member of assessments or other
       charges theretofore accrued and unpaid and will not entitle the member to any
       reimbursement of any funds.

              Upon expulsion or resignation the former members lose all right and
              privilege to represent “LESAR”, to wear Team uniforms and utilize and
              Team insignia or identification, including “LESAR” picture identification
              cars. Within twenty-four hours of voluntary or involuntary termination, all
              Team owned items must be turned in to the President or designee.

    G. Reinstatement

       Members whose membership has terminated for reasons other than expulsion for a
       period of less than 30 days may be reinstated to membership if approved by the
       Board of Directors. Members shall retain their sign-off or mission ready status
       provided they apply for reinstatement within the 30-day period. Former members
       who have allowed their membership to lapse for a period exceeding 30 days must
       reapply as new members.

    H. Voting Rights

      Each active member in good standing shall have one vote for each matter under
    consideration by the membership not withstanding other provisions of these by-laws.

Section 3: Fines, Suspension or Expulsion of Members

    A. Grounds for disciplinary action:

      1. Violation of by-laws, policies, procedures, rules or regulations.
      2. Conduct detrimental to the objectives of interest of the organization.
      3. The Board of Directors, by an affirmative vote of a majority of the Directors,
         may warn, suspend, or expel a member for cause after an appropriate hearing in
           accordance with Policies, Ethics and Procedures.

      B. Procedures for disciplinary actions:

            1. A hearing for disciplinary action may be request by any Active Member or
                the Board of Directors.
            2. Written notice shall be made to the President stating the name of the accused,
                the date, the time, place and nature of the alleged infraction.
            3. The President shall notify the accused of the charges and schedule a time for
            4. The hearing board shall consist of the President, one (1) Active Member
                selected by the accused and three (3) Active Members selected by the
                majority vote of the membership. The accused shall have ample
                opportunity for defense.
            5. The Hearing Board may change the membership status, suspend or expel the
                accused if found guilty. Fines may be levied, however, only to the extent
                necessary to make restitution or to replace equipment or funds
            6. Provision is made to over rule the findings of the Hearing board by
                two-thirds (2/3) vote of the active membership who vote on the issue.

Article III: Finances
      The Fiscal Year (FY) of the organization shall be from October 1 to September 30.

         Section 1: Funds

            A. As a not-for-profit organization, LESAR is authorized to raise operating
               funds by:

                   1. Obtaining grants from foundations, private organizations, individuals
                       or governmental agencies.
                       2. Conducting meetings, conferences and symposia.
                       3. The sale of promotional items.
                       4. The sale of SAR equipment, program, plans, educational
                       materials, etc.
                    5. To charge a registration fee for educational courses, conferences and

             B. Any member who receives a grant or contribution for this organization shall
                immediately notify the Board of Directors. The organization except as
                approved by the Board, shall accept no grant or contribution that has
                contractual conditions. The terms of any such grant or contribution shall be
                set forth in writing and signed both on behalf of the organization and the

Article IV: Meeting of Members
  Section 1: Annual Meeting
      An annual meeting of the general membership shall be scheduled for the second
      Saturday in the month of September of each year, beginning in the year 2006 for the
      purpose of electing directors and for the transaction of such other business as may
      come before the meeting. If the second weekend be deemed a holiday, or a search is in
      progress, the following Saturday shall be scheduled for the annual meeting.

  Section 2: Regular Meeting
    Regular meetings shall be scheduled for the purposes of training and conducting
    organization business. The date, place and time of the regular meetings shall be
    determined by the Board of Directors.

Section 3: Special Meetings

    Special meetings of the membership may be called by the President, Board of
    Directors or not less than twenty percent (20%) of the active members.

Section 4: Agenda

    Order of Business
      1. Roll Call - Secretary
      2. Introduction of new members and guests - President
      3. Reading of minutes and correspondence - Secretary
      4. Reports of officers and committees - All
      5. Unfinished business - President
      6. Elections - President
      7. New Business - President

    The above order of business may be altered and suspended at any meeting by the
    majority of members present.

    Any questions as to interpretation of the by-laws may be resolved by a majority vote
    of members present at any regular constituted meeting.

Section 5: Notice of Meetings

    Notice stating the place, date and hour of any meeting of the membership shall be
    disseminated at least ten (10) days prior to the date of the meeting. Notification shall
    be made by or at the direction of the President or Board and shall state the purpose of
    the meeting. Meetings will be posted on the LESAR sponsored web site, as well as
    distributed via electronic-mail notification to the registered team members, or by
    telephone notification.

Section 6: Proxies

    At any meeting an active member may vote by proxy for published agenda items,
    executed in writing by the member and given to the secretary to be noted in the

Article V: Board of Directors
  Section 1. General Powers
      The governing body of the organization shall be the Board of Directors. Their duties
      shall include:
         A. Determine the budget
         B. Approve and maintain administrative policies and procedures
         C. Conduct all required corporation business
         D. Perform such other duties as may be assigned by the general membership.

  Section 2. Number, Tenure and Qualifications
      The directors shall be the officers of the Corporation. Only active voting members
      who have achieved mission ready status as defined in the Policies and Procedures are
      eligible to hold office on the Board of Directors.
                 1. President
                 2. Vice President
                 3. Secretary
                 4. Treasurer
                 5. Immediate past President

  Section 3. Board Meetings
      A regular meeting of the Board of Directors shall be called by the President, at least
      quarterly. Note: Set up quarterly dates!

  Section 4. Special Meetings
      The President or two (2) directors may call a special meeting. Notice of said special
      meeting will be written printed at least five (5) days prior to said special meeting. In
      extreme urgency, notice may be by telephone, electronic mail or telegraph at least
      twenty-four (24) hours before this special meeting.

  Section 5. Quorum
      A quorum shall be a majority of the Board of Directors.

  Section 6. Manner of Acting

         A. Any act of majority of the directors shall be the act of the total board, provided
            a quorum is present.
         B. Any Board action may be over-ridden by two-third (2/3) majority of the Active
              Members present at a regular meeting, presuming a quorum is present.

  Section 7. Vacancies
      Any vacancies on the Board of Directors shall be filled by the Board for the remainder
      of the term of that office, excluding the office of the immediate past President.

  Section 8. Recall
      Any members of the Board may be recalled by a seventy-five percent (75%) vote of
      the membership who vote on the issue. The procedure for recall can be initiated by
      twenty-five (25%) or more of the members signing the recall petition.

Article VI: Officers
  Section 1. President
      The President shall be the principal executive officer of the Corporation and shall, in
      general, supervise the business and affairs of the Corporation. He/she shall preside at
      all meetings of the members and directors. He/she may sign, with the Secretary, or
      any other proper officer of the Corporation authorized by the Board, any deeds,
      mortgages, bonds, contracts or other instruments that the Board has authorized to be
      executed. The President shall be the official representative of the organization.
      He/she shall have the casting vote at general meetings.

  Section 2. Vice President
      In the Absence of the President or in the event of his inability or refusal to act, the Vice
      President shall perform the duties of the President and when so acting shall have all
      the powers and restrictions of and upon the President. The Vice President shall
      perform other duties as may be request by the President or Board of Directors. The
      Vice President shall serve as Chairperson of the Operations Committee.

  Section 3. Secretary
      The Secretary shall keep the Minutes of the Meetings of the members and of the Board
      of Directors; see that all notices are duly given in accordance with provisions of these
      by-laws or as required by law; be the custodian of the corporate records; keep a
      registry of the post office addresses of each member which shall be furnished to the
      Secretary by said member and make the Minutes of the Board of Directors meeting
      available to the membership at the general membership meeting.

  Section 4. Treasurer
      The Treasurer shall have charge, custody and responsibility for all funds securities and
      bonds of the Corporation; receive and issue receipts for due and payable monies from
      any source. He/she shall be prepared to report to the membership at each general
      meeting, the condition of finances and shall render an account of all monies received
      an expended during the fiscal year ending September. The yearly amount must be
      audited by the Board of Directors as soon as practicable following the August meeting
      of the team. In general, he/she shall perform all the duties incident to the office of
      Treasurer and such other duties as may be assigned by the President or the Board.

  Section 5. Immediate Past President
      The Immediate Past President is the person who served as President during the last
      term. He/she shall serve as the link between old Board and the new Board of
      Directors. He/she shall perform such duties as assigned by the Board of Directors.

Article VII: Committees
  Section 1. Operations Committee
      The Operations Committee shall be responsible for SAR Operations on call-outs and
      related activities as defined in Policies and Procedures. It shall consist of members of
      the Sub-Committee as follows:
                 1. LESAR Representative Committee
                 2. Standard Officer Committee
                 3. Training Advisor Committee

      Sub-Committee members and Chairperson shall be appointed by the Board after the
      annual election. The Vice President shall serve as the Chairperson of the Operations
      Committee. The Board may remove a member of a committee whose actions or
      failure to perform their duties are a detriment to the committee.

  Section 2.
      The President/Board may, from time to time, appoint committees of members to
      further the work of the organization. The President/Board shall appoint the
      Chairperson and specify the duration and responsibilities of the committee. The
      President/Board may fill vacancies on, modify, or terminate such committees. Each
      committee may adopt its own method of operating so long as it is consistent with the
      by-laws and guidelines of the President/Board.

Article VIII: Contracts, Checks, Deposits and Funds
  Section 1. Contracts
      The Board may authorize any officer or agent of the Corporation, in addition to any
      duly authorized officer, to enter into any contract or execute and deliver any
      instrument in the name of and on the behalf of the Corporation and such authority may
      be general or confined to specific conditions.

  Section 2. Checks, Drafts or Order for Payment
      All checks, drafts or orders for payment of monies shall be signed by the Treasurer.
      All payments shall only be as directed by the Board.

Article IX: Certificate of Membership
  Section 1. Certificates of Membership
       The Board may provide for the issuance of certificates evidencing membership in the
       corporation, which certificates shall be in such form as may be determined by the

Article X: Miscellaneous
  Section 1. Fiscal Year
       The fiscal year for the Corporation shall begin on the first day of October and shall
       end with the last day of September of each year.
  Section 2. Waiver of Notice
       Whenever any notice is required to be given under provisions of the General
       Non-Profit Corporation Law or under provisions of the articles of incorporation or by
       the by-laws of the Corporation, a waiver thereof in writing signed by the person or
       persons entitled to such notice, shall be deemed equivalent to the giving of such

  Section 3. Power to Amend
       The by-laws of this Corporation may be amended, repealed, added to or new by-laws
       may be adopted by an affirmative vote of two-thirds (2/3) of the active membership
       that vote on the issue. Said proposed action will be represented to the membership by
       mail, discussed at the next regular meeting, after which a mailed ballot will be taken.

Article XI: Dissolution
  Section 1. Dissolution
       The Corporation may be dissolved at any time with the written consent of not less
       than two-thirds (2/3) of the active members, at a meeting duly called for that purpose.
       After payment of all debt and liabilities, its property and assets shall than be donated
       to a non-profit charitable organization denoted by a majority of the members.