KENDRIYA VIDYALAYA, 2, SADRAS , KALPAKKAM
Minutes of the VMC Meeting held on 18-8-2008 at the DAE Guest House between 5 PM and
7.00PM. The following members attended to it:
1. Dr. Baldev Raj, Chairman, VMC
2. Dr. Vineetha, Member
3. Mr.Satyamoorthy, Nomineee Chairman
4. Dr. K. Tambidurai, Principal
5. Mr. R.Senthil Kumar, Teacher Member
6. Mr.Manoharan, Head,
7. Mr. , GSO
The following points were discussed:
Sl Agenda Points discussed Action to be taken
1 Welcome The Chairman, VMC,
Welcomed the members and
explained the importance and
thrust areas of the meeting.
2 Improving While the chairman Request KVS authorities
Primary congratulated the school for the for filling the vacancies
Education exemplary performance in the of teachers (4 PRTs,
Xth Board examination, he 2 TGTs and 1 PGT.)
explained the need for
strengthening primary Orientation by the
education. Headmistress to new
teachers in methodology
& teaching techniques.
3 Academic Dr. Vineetha suggested that the Principal to do the
improvement toppers’ papers can be necessary on the lines of
photocopied and circulated to suggestion made by the
all the students in the class for member of VMC.
the benefit of other children
4 Infrastructure Mr. Manoharan and Mr. Mani Principal
coordination to have monthly meetings with Mr. Manohar &
committee the Principal for infrastructure Mr. Mani would proceed
upkeep. The chairman needs to with the task
be appraised about the management.
budgetary allocation for such
work borne either by
DAE/KVS as per norms to
expedite the beautification of
the school campus
5 Coaching classes The committee decided to Dr. Saibaba & Principal
for IIT JEE, constitute a team of teachers, would co-ordinate the
AIEEE & the scientists and experts from activity
like leading coaching institutes to
meet the requirement of the
school and the township.
6 Working Space It has been decided to convene Dr, Saibaba, Mr.
& a separate meeting with the Satyamoorthy &
Common needs principals of KV 2 and AECS Principal would proceed
of schools in 2 to discuss the immediate with the task in
proximity. needs of both the schools and consultation with the
to take appropriate action. Principals of neighboring
7 Visiting Hours It has been decided to display Principal &
for parents the visiting hours for the PTA Secretary to do the
parents and to encourage necessary
parents to meet the principal
for any fruitful discussions
related to their children. It has
been decided that in deserving
cases the principal will arrange
the meeting of the parent with
The usual PTA meetings will
be held as per schedule. These
meetings to be assisted by
Volunteers from the township
to regulate Congestion and
promote orderliness and
The chairman appealed to the
VMC members to promote the
culture of showing very high
regard and respect for teachers
, the Principal and the school
8 Setting up of The principal presented the Dr.Saibaba, Mr.
Comp. Lab need for the 3rd computer lab to Sathyamoorthy &
promote technology aided Principal would do the
teaching. The chairman wanted needful.
the proposals to be analyzed by
a committee for speedy
9 VVN Budget VVN Budget for 2008-09 was Nominee chairman &
analyzed by the committee and Principal discussed and
approved. the budget got approved.
10 Condemnation of The chairman suggested that Mr. Monoharan &
broken furniture Mr. Monoharan will assist in Principal to co-ordinate
finalizing the condemnation of and get the activity
the broken furniture completed
as per KVS norms.
11 Building The principal expressed the Dr. Saibaba, Mr.
Consturction need for additional rooms to Manoharan &
meet the immediate and future Principal to convene
requirements. The already meeting and have follow-
proposed construction may be up activities to complete
expedited so that the school the necessary
will not face further problems. construction.
The chairman expressed the
need for additional buildings
and infrastructure in all schools
at Kalpakkam to meet the
requirement of the department
as around 5000 employees are
likely to be added in the near
12 Display Boards The committee approved Principal would do the
procuring and fixing display needful by utilizing the
boards in the school with the funds released by the
following specification. project.
Glass Board = 15 nos. ( 8X4)
& 1 no.(4x4)
Flannel Boards = 30 Nos.(3x4)
Notice boards = 8 Nos. (5x4)
The meeting ended with the vote of thanks by the Principal.
VMC KV2, KALPAKKAM
To be circulated to the members of VMC:
Minutes of VMC
A meeting of the 2 nd VMC meeting was held on 17-01-2009 between 3:30 PM and 5:30
PM. The following members attended to it:
1. Mr. S.A.V. Sathyamurthy, SO-H (Comp. Div.), IGCAR - Nominee
2. Dr. K.S. Viswanathan, SO-H MCD, IGCAR - Member
3. Dr. A.K. Arora, SO-H, MCD - Member
4. Dr. Saroja Saibaba, SO-G PMS, IGCAR - Member
5. Dr. K. Thambidurai, Principal, KV-2, - Member
6. Mr. R. Senthil Kumar, PGT (Eng.) - Teacher
The following members could not attend the meeting.
2. Sh.Singha Roy
The following points were discussed:
No points Details of discussion Action Remarks
1. Interaction Shri.S.A.V.Sathyamurthy has mentioned that in view Principal has
with Parents of feed back received from parents side, Principal is promised to
advised to treat the parents with more sensitivity do so.
2. Appointment The principal informed that posting was done against --- Committee
of new vacant PRT and PGT(comp Sc.) posts. appreciated
teachers the efforts
3. Closure of Shri.S.A.V.Sathyamurthy has informed that on cyclone Principal,
school on days or on days of heavy rain, Principal shall assess the KV2
Cyclones/ situation and will declare the holiday, if required, in
Emergency consultation with Chairman/Nominee Chairman, VMC.
situations Committee felt that a uniform policy can be followed
for all the schools in Kalpakkam. Towards this,
Principals can be in touch with each other and decide
the action to be taken
4. Reconstitution As the tenure of the VMC is going to be over, Principal Principal, New List
of VMC informed that the VMC has to be reconstituted. KV2 is attached.
Principal was requested to send a letter requesting the &
Chairman, VMC, for reconstitution with a draft panel Chairman,
of names VMC
5. Budget A discussion was held on utilization of funds as per Principal may The VMC
budget provisions and fund position was appraised. The initiate approved
principal expressed the need for procuring Green Black necessary the
Boards for all class room and Notice boards for Houses arrangement proposal
as well as Departments by following KVS purchase as per KVS
procedure. Principal was advised to present actual Purchase
budget position in every VMC meeting and send the procedure, as
status along with the agenda papers to members. the project
can’t do the
6. Inspection Principal was requested to brief the committee about Principal,
Reports the inspections conducted by KVS and their reports KV2
from the next VMC meeting
7. Augmenting The Committee felt that a review of the Principal,
facilities in facilities/equipment in the all science labs has to be KV2
the Labs done and if they have to be augmented, the necessary
action shall be initiated. It was decided that
Dr.K.S.Viswanathan and Dr.A.K.Arora will review.
8. Minutes of Committee suggested that the Minutes of the meeting Principal,
the meeting shall be made at the earliest and distributed to all KV2
members. Approval/review of Minutes could be taken
as the first item in the subsequent VMC meting.
9. Other points Dr. Vishwanathan suggested to procure a distilled Principal to
water plant for the chemistry lab as the school does not discuss with
have one. PGT (Chem)
and do the
The meeting ended with vote of thanks.
Through Nominee Chairman, VMC, KV2
The Chairman, VMC, KV2, for Approval