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ArchGH-YR13-RFP-Int-Email-Webhost

VIEWS: 40 PAGES: 24

									                 THE ARCHDIOCESE OF GALVESTON-HOUSTON
                                 1700 San Jacinto
                            Houston, TX 77002-8291
                        713-659-5461 * FAX 713-759-9151
                            for more information email:
                            TMahoney@ArchGH.org




                      DATE OF ISSUE: November 30, 2009



                     REQUEST FOR PROPOSAL NO.: 09-1002

                                    FOR

               INTERNET SERVICE, EMAIL, and WEBHOSTING
                                    FOR

                  THE ARCHDIOCESE OF GALVESTON-HOUSTON




                       DEADLINE FOR RETURN OF BIDS:

                         December 29, 2009 - 10:00 AM




RFP #09-1002                                              Page 1 of 24
                               TABLE OF CONTENTS

I Instruction to Vendors
       A. Scope
       B. Proposal Process
       C. Evaluation of Proposals and Awards

II Specifications
       A. General
       B. Financing/Pricing
       C. Telecommunications Services Specifications
               1. Service Offerings
               2. Internet Services
               3. Email Services
               4. Web Hosting Services
               5. Account Management
               6. Billing
       D. Response Format
       E. Indemnity, Release, Insurance and Security
       F. Default and Termination
       G. Conflict of Interest
       H. Taxes
       I. Integration

III Attachments
       Attachment #1: Site Listing
       Attachment #2 Signature Page
       Attachment #3: Pricing Proposal
       Attachment #4: Vendor Statement of Qualifications
       Attachment #5: Ethical Standards Affidavit




RFP #09-1002                                               Page 2 of 24
                                                                   INSTRUCTIONS TO VENDORS


A. Scope

  The Archdiocese of Galveston-Houston (Archdiocese) is requesting proposals, on behalf of the
  Archdiocese schools and administrative offices under its jurisdiction, for “Telecommunications
  Services.”

  Through this Request for Proposal (RFP) we hope to secure offers for the provision of various
  telecommunication services for the schools and administrative offices as shown in Attachment 1.
  These services are comprised of: basic local telephone service, long distance service, internet access
  and some High Speed service. These services are eligible for discounts as part of the Schools and
  Libraries Support Mechanism, established by the Telecommunications Act of 1996.

  The Archdiocese of Galveston-Houston presently covers ten counties in the southeastern area of
  Texas. Located in Harris County and the City of Houston. The Archdiocese also includes the counties
  of Austin, Brazoria, Fort Bend, Galveston, Grimes, Montgomery, San Jacinto, Walker and Waller
  counties.

  Approximately Fifty-Six (56) Catholic schools, with a total enrollment of nearly 18,000 students serve
  the Archdiocese’s 1.5 million, plus, Catholics. Each school is fully accredited with the Texas
  Education Agency through the Texas Catholic Conference (TCC) Accreditation Commission.

  This RFP seeks to establish a discount agreement for telecommunications services. The connectivity
  solutions while being bid and facilitated by the Archdiocese will be offered and obtained by the local
  schools. Those schools and administrative offices will be billed directly by the successful vendor. At
  some of the schools, several of the services sought in this bid are presently covered under existing
  contracts. It will be the responsibility of each bidder to accommodate this fact in their bid response.

  The schools in the Archdiocese represent a diverse mix of telecommunications usage which makes it
  extremely difficult to project the maximum level of services that may eventually constitute our total
  demand. Therefore, this RFP seeks to establish pricing based on current installed services and modest
  projections for new services. Bidders, however, are encouraged to propose innovative, open ended
  service profiles that accommodate anticipated evolution in the composition and size of our
  requirements.

  The services currently requested in this bid are all eligible for reimbursement under the Universal
  Service Fund E-Rate program. This bid is one component of an E-Rate form 470 filing by
  Archdiocese on behalf of the schools potentially impacted by this bid. Only those corporations that are
  recognized as telecommunications providers by the Texas Public Utilities Commission and therefore
  eligible to participant in the Universal Service Fund E-Rate program are acceptable bidders. It is the
  responsibility of all bidders to be aware of and abide by the rules and regulations of this program.
  Local schools will issue E-Rate form 471 funding requests based on information provided by the
  successful bidder. It will be the responsibly of that bidder to provide any additional documentation to
  aid the local school in their filing or in any subsequent questions that arise while their application is
  reviewed by the Schools and Library Division of the Universal Service Fund.

  Award of this proposal is contingent upon the approval of funding from the Schools and Libraries
  Universal Service Program. The successful bidder agrees to receive a portion of the payment for the


  RFP #09-1002                                                                            Page 3 of 24
                                                                  INSTRUCTIONS TO VENDORS


   provision of goods and services described herein directly from the Universal Service Fund (“USF”),
   and/or its agents, the National Exchange Carrier Association (“NECA”), and/or the Schools and
   Libraries Corporation (“SLC”). Archdiocese and its schools and the successful bidder will act in a
   reasonable manner and comply with any Schools and Libraries Universal Service Fund Program
   requirements as described under Section 254 of the Communications Act of 1934, as amended, 47 C.
   F. R. #254, and any competitive bidding requirements contained in 47 C. F. R. #54.504. 4

B. Proposal Process
      1. Proposal must be prepared in compliance with provisions of this RFP. Failure to comply with
         all provisions of this RFP may result in disqualification of the proposal.
      2. Proposals must be received by mail or delivery, by 10:00 a.m., local time on December 29,
         2009. Bid Proposal Package must include the following:
             Signature Page (Attachment #2), use as cover page.
             Response Format (Item D)
             Pricing Proposal (Attachment #3),
             Statement of Qualifications (Attachment #4)
             Ethical Standards Affidavit (Attachment #5)
          Any proposal received after the time stipulated will not be considered, but will be rejected and
          returned unopened to the Vendor.
      3. Proposals must be submitted in compliance with #2 above to the following location. Should
         you have any questions regarding the RFP, they must be submitted in writing to the same
         location or email is acceptable:
                                    Archdiocese of Houston-Galveston
                                 c/o Tonya Mahoney; Proposal #09-1002
                                            1700 San Jacinto
                                       Houston, TX 77002-8291
                                   713-652-4403 * FAX 713-759-9151
                                     email: TMahoney@ArchGH.org

      4. Before submitting a proposal, each Vendor shall make all investigations and examinations
         necessary to ascertain conditions, requirements and obstacles, if any exist, affecting the
         operation of the proposed services. Failure to make such investigations and examinations shall
         not relieve the successful Vendor from the obligation to comply, in every detail, with all
         provisions and requirements of the RFP nor shall it be a basis for any claim whatsoever for
         alteration in any term or payment required by the Agreement.
      5. If a Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP,
         they shall immediately notify Archdiocese of such error in writing and request modification or
         clarification of the document. Modifications will be made by issuing a revision and will be
         given by written notice to all parties who have received this RFP from Archdiocese. The
         Vendor is responsible for clarifying any ambiguity, conflict, discrepancy, omission or other
         error in the RFP prior to submitting the proposal or it shall be deemed waived.




   RFP #09-1002                                                                          Page 4 of 24
                                                                  INSTRUCTIONS TO VENDORS


      6. Products and services which are not specifically requested in this RFP, but which are
         necessary to provide the functional capabilities proposed by the Vendor, shall be included in
         the proposal.
      7. No allowance will be made after proposals are received for oversight, omission, error or
         mistake by Vendor.
      8. All proposals and any accompanying documents become the property of Archdiocese and will
         not be returned.
      9. The Archdiocese will not be liable in any way for any costs incurred by Vendors in the
         preparation of their proposals in response to this RFP nor for the presentation of their
         proposals and/or participation in any discussions or negotiations.
      10. The Archdiocese reserves the right to withdraw this RFP at any time and for any reason and to
          issue such clarifications, modifications, and/or amendments as it may deem appropriate.
      11. Receipt of proposal materials by Archdiocese or submission of a proposal to Archdiocese
          confers no rights against Archdiocese nor obligates Archdiocese in any manner.
      12. Archdiocese reserves the right to waive minor irregularities in proposals. Any such waiver
          shall not modify any remaining RFP requirements or excuse the Vendor from full compliance
          with the RFP specifications and other contract requirements if the Vendor is awarded the
          contract.
      13. Proposal must be signed by an authorized representative of the Vendor who can legally
          obligate the Vendor to a contract.

C. Evaluation of Proposals and Award
      1. The Archdiocese, at its sole discretion, shall determine whether particular Vendors have the
         basic qualifications to conduct the desired service for Archdiocese. In determining whether a
         Vendor possess the basic qualifications to operate, Archdiocese may consider the following:
         (a) Vendor’s general reputation for performance and service; (b) Vendor's longevity of service
         (number of years) and previous experience in operation of public telecommunications services
         (c) Years of continuous business; (d) Vendor’s financial condition.
      2. Proposals will first be examined to eliminate those that are clearly non-responsive to stated
         requirements.
      3. Award shall be made to the most responsible Vendor whose proposal is determined to be the
         most advantageous to Archdiocese taking into consideration the terms and conditions set forth
         in this RFP. A valid and enforceable contract exists when a written agreement is fully
         executed between Archdiocese and the Vendor.
      4. Responses that take exception to any mandatory RFP items may be rejected and not considered.
      5. Archdiocese reserves the right to accept or reject in part or in whole any or all proposals
         submitted.
      6. Archdiocese reserves the right to request in writing clarifications or corrections to proposals.
         Clarifications or corrections shall not alter the Vendor’s price contained in the cost proposal.
      7. Archdiocese reserves the right to negotiate further with the successful vendor. The content of


   RFP #09-1002                                                                           Page 5 of 24
                                                               INSTRUCTIONS TO VENDORS


       the RFP and the successful Vendor’s proposal(s) will become an integral part of the contract,
       but may be modified by the provisions of the contract.
   8. By submission of proposals pursuant to this RFP, Vendors acknowledge that they are
      amenable to the inclusion in a contract of any information provided either in response to this
      RFP or subsequently during the selection process.
   9. A proposal in response to an RFP is an offer to contract with Archdiocese and those schools
      under its jurisdiction based upon the terms, conditions, and scope of work and specifications
      contained in the RFP.
   10. All Vendors, by submitting proposals, agree that they have read and are familiar with all the
       terms and conditions of the RFP and will abide by the terms and conditions thereof.
   11. Archdiocese has the right to use, as Archdiocese determined to be appropriate and necessary,
       any information, documents, and anything else developed pursuant to the RFP, the proposal
       and the contract.
   12. Vendors must submit proposals that are complete, thorough and accurate. Brochures and other
       similar material may be attached to the proposal.
   13. All proposals must be valid for 60 days from the proposal submission date.




RFP #09-1002                                                                          Page 6 of 24
                                                                    PROPOSAL SPECIFICATIONS


A. General

   Specifications are intended to define the level of quality and performance of the requested
   equipment/service and not to be restrictive. All variations from the specified items shall be fully
   explained and included with the bid. The determination of the Archdiocese as to what alternates are
   equal shall be final and conclusive.

B. Financing/Pricing Option

   While awards will be made and agreements completed prior to the E-Rate 471 deadline for the fiscal
   year starting July 1, 2009 some schools may choose to purchase services prior to the start of E-Rate
   funding. The successful bidder will accommodate those schools wishing to exercise that option.

   The Archdiocese is considering awarding the bid to a vendor that offers bundled services that combine
   flat rate service for Local and Long Distance services for all locations. While it is understood that not
   all locations may be eligible for the bundling of the service, we require a response for this option.
   Identify the eligible locations and the associated requirements. Including Internet access in the
   bundled price can be an option.

   All pricing associated with this request must be based on a 12, 24, 36 and 60 month contract.

C. Internet Services Specifications

   The Archdiocese is requesting quotations for the purpose of contracting internet services. Vendor
   must propose competitive rate structures that include pricing for providing Internet access from the
   schools and administrative offices. The Archdiocese will not guarantee any specific numbers of
   schools.

   Following are definitions of the services being requested in this RFP:
   Internet Services

       The schools and administrative offices currently access the Internet with a variety methods. The
       Archdiocese is looking for creative connectivity that does not require major transition activity.
       Access methods must include DSL, T1 and dial-up.

   THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
   DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
   SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
   THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
   CONSIDERED.




   RFP #09-1002                                                                            Page 7 of 24
                                                           PROPOSAL SPECIFICATIONS




1. Internet Services
The Archdiocese is requesting the selected vendor to provide fully managed Internet access that
includes maintaining the router, CSU/DSU equipment, cables and any other equipment required
to access the Internet.

The schools shown in Attachment 1 will use a variety of services to access the Internet. The
Archdiocese requires the vendor to provide pricing for using DSL, T1 and dial-up for access.
Provide an explanation of available technical support for each of the services provided. Include
examples of setup assistance and problem determination and the hours of availability.

Provide an explanation of the available guaranteed levels of service provided for the equipment
(circuit, termination equipment, etc.) and services (news feed, etc.), including service
availability.

THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.

Please provide any additional information to assist with the decision.


2. Email Services
The Archdiocese is requesting the selected vendor to provide Student and Teacher Email
Accounts for Single Schools to an undetermined number of schools. The schools are shown in
Attachment 1. The listed schools may or may not participate. Prices are to remain firm
through SLD approval, execution, and duration of the proposed contract. In the event of a
price decrease for service or from the vendor, said decrease shall be passed on to the
Archdiocese and documented with a new price sheet. Provide cost on various monthly plans
as appropriate. Archdiocese desires to see prices for a 12, 24, 36 and 60 month contract for
the requested services. Please indicate any one-time or annual fees and all other charges or
annual fees that are not previously referenced (ie. annual cost per facility, Domain Services,
etc.)
Please provide any additional information to assist with the decision.

THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.




RFP #09-1002                                                                   Page 8 of 24
                                                            PROPOSAL SPECIFICATIONS




3. Web Hosting Services
The Archdiocese is requesting the selected vendor to provide Web Hosting for Single Schools
to an undetermined number of schools. The schools are shown in Attachment 1. The listed
schools may or may not participate. Prices are to remain firm through SLD approval,
execution, and duration of the proposed contract. In the event of a price decrease for service
or from the vendor, said decrease shall be passed on to the Archdiocese and documented with
a new price sheet. Provide cost on various monthly plans as appropriate. Archdiocese desires
to see prices for a 12, 24, 36 and 60 month contract for the requested services. Please indicate
any one-time or annual fees and all other charges or annual fees that are not previously
referenced (ie annual cost per facility, Domain Services, etc.)

Please provide any additional information to assist with the decision.

THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.


4. Account Management and Support
       a. Account Manager

Will you provide a dedicated competent account manager who shall be responsible for the
Archdiocese account? The account manager shall receive all orders from the Archdiocese and
shall be the primary contact for all issues regarding bidder’s response to this RFP and any
contract which may arise pursuant to this RFP.

Vendor shall provide adequate, competent support staff that shall be able to service the
Archdiocese during normal working hours, Monday through Friday. Such representative(s) shall
be knowledgeable about the contract, products offered and able to identify and resolve quickly
any issues including but not limited to order and invoicing problems.

       b. Account Support

Will you provide Archdiocese with emergency service twenty-four (24) hours per day, seven (7)
days per week? Emergency service means “resolving problems that occur which interfere with
the operation of Archdiocese’s business.” Vendor shall meet a two (2) hour emergency response
time, twenty-four (24) hours per day, seven (7) days per week, to requests for emergency
services as determined by Archdiocese. Vendor shall respond with a confirmation of completion
of emergency services immediately upon resolution of problem.




RFP #09-1002                                                                     Page 9 of 24
                                                             PROPOSAL SPECIFICATIONS


5. Billing
       a. Usage

For the purpose of defining the usage-billing requirements listed below, the term “call” shall
refer to the operations required to establish, maintain and finally release a connection between
two or more users (people and/or machines) over a telecommunications network.

Vendor shall utilize an effective call-timing method to determine the commencement and
termination of a call cycle for billing purposes. Vendor shall not start charging for a call until
the call is electrically answered and shall cease charging for the call upon a positive disconnect.
Vendor shall not charge for the ringing cycle portion of a telephone call.

Vendor shall not bill Archdiocese for unanswered calls. Vendor shall not bill and shall credit
Archdiocese for billed wrong-number calls if the Account Representative or a Customer Service
Representative is notified of such calls by telephone, facsimile, or e-mail.

Vendor shall not bill Archdiocese for third-party calls or collect calls not authorized by
Archdiocese.

THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.



       b. Invoicing/Reporting/Charges

Initial and ultimate financial responsibility to Vendor for services provided will reside with the
site using such services, not with the Archdiocese. Vendor shall provide each site within the
Archdiocese with call activity and charge information for each type of call at detail and summary
levels for each BTN/subscriber line account.

Vendor shall not charge any member of the Archdiocese any sign-up fees, recurring service fees,
access fees, or minimum monthly charges for the local services and switched long-distance
services mentioned above.

Vendor shall individually invoice each location that is under contract through this RFP for all
services provided including local service, outbound long distance, calling cards, and long
distance directory assistance, internet services and any high speed services requested.

Vendor shall provide invoices that associate all call detail and pricing with the associated BTN
that generated the usage. Call detail shall include, at minimum, the following for all calls: called
number, date and time of call, duration of call in hours, minutes and seconds, and usage charges.




RFP #09-1002                                                                     Page 10 of 24
                                                                  PROPOSAL SPECIFICATIONS


Vendor shall provide invoices, corrected of incorrect and/or improper charges, in the next billing
cycle following the date an error or overcharge has been identified and Vendor shall notify the
appropriate school contact for the account when such corrections are made.

Do you have the current capability to provide EDI billing and password protected Internet access
to billing records? If not, when do you anticipate this ability?

THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.

D.       RESPONSE FORMAT

     The successful response will be attached and made part of the contract. The technical presentation
     of the proposal should be specific and complete in every detail. To enhance comparability and to
     facilitate evaluation, all proposals must be organized and submitted in the following format:

                       c. Section 1 - Letter of Transmittal
          The letter of transmittal may be tailored to fit individual preferences, but must contain
          the following information:
          a. A brief description of the proposed solution.
          b. A positive commitment to provide the support services.
          c. The names of persons authorized to represent the Company, their title, address and
          telephone number.
                       d. Section 2 - Table of Contents
          The Table of Contents of the proposal must include a clear and complete identification
          of the materials submitted by section and page number.
                        e. Section 3 – Proposer Qualifications
          This section will describe experience in similar projects. It should include references
          with names, addresses and telephone numbers of the school districts or government
          entities or companies for which you have provided services for educational, instructional
          or staff development programs. Include appropriate Attachments in this section.
                       f. Section 4 - Services and Support
          This section will contain detailed descriptions and examples of options being offered by
          the proposer. All Archdiocese requirements and features listed in the RFP should be
          addressed and clarified in this section. All options should be included in this section.
          The duration of Vendor’s proposed commitment to provide such services shall be stated,
          reflecting a minimum of twelve months and a maximum of twenty four months.

                       g. Section 5 - Pricing
          This section will provide a detailed list of costs to provide this service. Any additional
          options and costs should be listed here. Unless otherwise agreed, prices shall be firm for
          the duration proposed in Section 4.



RFP #09-1002                                                                            Page 11 of 24
                                                                    PROPOSAL SPECIFICATIONS



E. Indemnity, Release, Insurance and Security
      1. Evidence of Vendor Insurance Coverage

          The Vendor shall provide Archdiocese at the time the Bid Proposal is submitted, Certificates
          of Insurance and/or policies, acceptable to Archdiocese, as listed below:

          * Certificate of Liability Insurance (Attachment #4) properly executed. Individual certificates
          of insurance and/or policies may be required prior to work commencing.

      2. Insurance Requirements

          During the performance and up to the date of final acceptance of the work, the Vendor must
          effect and maintain insurance hereafter listed below:

          a. The Vendor shall procure and maintain during the life of this contract, Workers’
             Compensation Insurance, including Employers Liability Coverage at limits of $100,000 per
             person, $500,000 aggregate, in accordance with all applicable statutes of the State of Texas.
          b. The Vendor shall procure and maintain during the life of this contract, Commercial
             General Liability Insurance on an “Occurrence Basis” with limits of liability not less than
             $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury,
             Bodily Injury and Property Damage. Coverage shall include the following extensions:
                 1) Contractual Liability;
                 2) Products and Completed Operations;
                 3) Per contract aggregate.
          c. The Vendor shall procure and maintain during the life of this contract, Motor Vehicle
             Liability Insurance, including applicable no-fault coverage, with limits of liability of not less
             than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage.
             Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.
          d. The following shall be Additional Insureds on Commercial General Liability Insurance
             and Vehicle Liability: The Archdiocese, and including all elected and appointed officials,
             all employees and volunteers, all boards, commissions and/or authorities and their board
             members, employees, and volunteers.
          e. This coverage shall be primary to the Additional Insureds, and not contributing with any
             other insurance or similar protection available to the Additional Insureds, whether other
             available coverage is primary, contributing or excess.
      3. Workers’ Compensation Insurance, Commercial General Liability Insurance and Motor Vehicle
         Liability Insurance, as described above, shall include an endorsement stating the following:
         “Sixty (60) days Advance Written Notice of Cancellation or Non-Renewal shall be sent to
         Tanya Mahoney, The Archdiocese of Galveston-Houston, 1700 San Jacinto, Houston, TX,
         77002-8291.”
      4. If any of the above coverages expire during the term of this contract, the Vendor shall deliver
         renewal certificates and/or policies to The Archdiocese at least ten (10) days prior to the
         expiration date.



   RFP #09-1002                                                                          Page 12 of 24
                                                                     PROPOSAL SPECIFICATIONS


       5. Indemnification and Hold Harmless – The Vendor shall indemnify and hold harmless
          Archdiocese, its officers, agents, and employees from:
           a. Any claims, damages, costs and attorney fees for injuries or damages arising, in part or in
              whole, from the negligent or intentional acts or omissions of the Vendor, its officers,
              employees and/or agents, including its sub or independent contractors, in connection with
              the performance of the contract.
           b. Any claims, damages, penalties, costs and attorney fees arising from any failure of the
              Vendor, its officers, employees and/or agents, including its sub or independent
              contractors, to observe applicable laws, including, but not limited to, labor laws and
              minimum wage laws.
           c. The Archdiocese of Galveston-Houston will not indemnify, defend or hold harmless in
              any fashion the Vendor from any claims arising from any failure on the part of the vendor,
              its employees or suppliers, regardless of any language in any attachment or other
              document that the Vendor may provide.
           d. The Vendor shall reimburse Archdiocese any expenses incurred as a result of the
              Vendor’s failure to fulfill any obligation in a professional and timely manner under the
              Agreement.

F. Default and Termination

   In the event the Vendor shall default in any of the obligations or conditions set forth in the Agreement
   or their performance does not meet established criteria, Archdiocese may notify the Vendor of such
   default in writing. Written notice referred to in this article shall be deemed delivered upon presentation
   to any person designated by the Vendor as the manager or, in the case of notice by the Vendor,
   mailing the same certified or registered mail to the address for the Vendor in the proposal, or the
   address for Archdiocese in the case of notice by the Vendor. Failure on the part of Archdiocese to
   notify the Vendor of default shall not be deemed a waiver by Archdiocese of Archdiocese’s rights on
   default of the Vendor and notice at a subsequent time will have the same effect as if promptly made.
   Upon receipt of notice of default from Archdiocese, the Vendor shall immediately correct such
   default. In the event the Vendor fails to correct the default to the satisfaction of Archdiocese,
   Archdiocese shall have all rights accorded by law, including the right to immediately terminate the
   Agreement. Such termination shall not relieve the Vendor of any liability to Archdiocese for damages
   sustained by virtue of any default by the Vendor.

   The Vendor agrees that, in the event either party deems it necessary to take legal action to enforce any
   provision of the Agreement, and in the event Archdiocese prevails, the Vendor shall pay all expenses
   of such action including Archdiocese’s attorney fees and costs at all stages of the litigation.

   The parties may mutually terminate the contract/agreement that results from this proposal at any time. Either
   party may terminate the contract/agreement with cause given a sixty (60) day notice to the other party.

   Termination of the Agreement by Archdiocese upon default by the vendor shall be sufficient grounds
   for the forfeiture of any bonds, if required to be posted by the Vendor, and the bonds shall so specify.




   RFP #09-1002                                                                            Page 13 of 24
                                                                    PROPOSAL SPECIFICATIONS




G. Conflict of Interest

   The bidder shall disclose and describe any business, financial, pecuniary or familial relationship
   existing between the Bidder (or any officer, agent, or employee of the Bidder) and any officer,
   employee, agent or board member of the Archdiocese of Galveston-Houston.

H. Taxes

   Archdiocese is exempt from all federal, state and local taxes. Archdiocese shall not be responsible for
   any taxes that are imposed on the Vendor. Furthermore, the Vendor understands that it cannot claim
   exemption from taxes by virtue of any exemption that is provided to Archdiocese.

I. Integration
   All RFP documents and addendum, vendor’s response to this RFP, subsequent purchase orders, and
   contract with the successful vendor contains the entire understanding between the parties.




   RFP #09-1002                                                                           Page 14 of 24
                                                                                                         Attachment 1
                                                                                                         RFP #09-1001

The following schools will be contracting for the services being requested in this RFP. The Archdiocese requires pricing
in Section III to reflect these locations. Please use the following information to develop you pricing.

                                                        Location
                                        Christo Rey Catholic School
                                        6700 Mount Carmel Drive
                                        Houston, TX 77087-6699
                                        Corpus Christi School
                                        4005 Cheena
                                        Houston, TX 77025-4799
                                        Galveston Catholic School
                                        2601 Ursuline
                                        Galveston, TX 77550-4398
                                        Holy Ghost School
                                        6920 Chimney Rock
                                        Houston, TX 77081-5696
                                        Holy Rosary School - Rosenberg
                                        1408 James Street
                                        Rosenberg, TX 77471
                                        John Paul II School
                                        1400 Parkway Plaza
                                        Houston, TX 77077-1503
                                        Northwoods Catholic School
                                        5500 F.M. 2920
                                        Spring, TX 77388
                                        Our Lady of Fatima – Galena Park
                                        1702 Ninth St.
                                        Galena Park, TX 77547
                                        Our Lady of Fatima – Texas City
                                        1600 Ninth Ave. North
                                        Texas City, TX 77590
                                        Our Lady of Guadalupe
                                        2405 Navigation
                                        Houston, TX 77003
                                        Our Lady of Lourdes School
                                        10114 Hiway 6
                                        Hitchcock, TX 77563
                                        Our Lady of Mount Carmel School
                                        6703 Whitefriars
                                        Houston, TX 77087-6556
                                        Our Lady Queen of Peace
                                        1600 Highway 2004
                                        Richwood, TX 77531
                                        Pope John XXIII High School
                                        1800 West Grand Parkway
                                        Katy, TX 77449
                                        Queen of Peace School
                                        2320 Oakcliff
                                        Houston, TX 77023
                                        Resurrection School
                                        916 Majestic
                                        Houston, TX 77020-6838
RFP #09-1002                                                                        Page 15 of 24
                                                                       Attachment 1
                                                                       RFP #09-1001

                               Location
               Sacred Heart – Conroe
               615 McDade St.
               Conroe, TX 77301
               Sacred Heart School - Crosby
               907 Runneburg
               Crosby, TX 77532-5897
               Seton/Assumption Catholic Junior High
               801 Rose Lane
               Houston, TX 77037-4696
               St. Ambrose School
               4213 Mangum Rd.
               Houston, TX 77092
               St. Anne School
               2120 Westheimer
               Houston, TX 77098-1493
               St. Anne School
               1111 Cherry St
               Tomball, TX 77375
               St. Anthony of Padua School
               7901 Bay Branch Dr.
               Woodlands, TX 77382
               St. Augustine School
               5500 Laurel Creek Way
               Houston, TX 77017-6729
               St. Catherine Montessori School
               2510 Westridge
               Houston, TX 77054-1508
               St. Cecilia School
               11740 Joan of Arc
               Houston, TX 77024-2602
               St. Christopher School
               8134 Park Place Blvd.
               Houston, TX 77017-3033
               St. Clare of Assisi School
               3131 El Dorado Blvd.
               Houston, TX 77059-5100
               St. Edward School
               2601 Spring –Stubner Rd
               Spring, TX 77339
               St. Elizabeth Ann Seton
               6646 Addicks-Satsuma.
               Houston, TX 77084
               St. Francis de Sales School
               8100 Roos Road
               Houston, TX 77036-6398
               St. Francis of Assisi
               5100 Dabney
               Houston, TX 77026-3015



RFP #09-1002                                           Page 16 of 24
                                                            Attachment 1
                                                            RFP #09-1001


               St. Helen School
               2213 Old Alvin Road
               Pearland, TX 77581
               St. Jerome School
               8825 Kempwood
               Houston, TX 77080-4199
               St. Joseph School
               1811 Carolina
               Baytown, TX 77520-6099
               St. Laurence School
               2630 Austin Parkway
               Sugar Land, TX 77479
               St. Martha School
               2411 Oak Shores Dr.
               Kingwood, TX 77339
               St. Mary Magdalene School
               530 Ferguson
               Humble, TX 77338
               St. Mary of Purification
               3006 Rosedale
               Houston, TX 77004-6199
               St. Mary School
               1612 East Walker
               League City, TX 77573-4137
               St. Michael School
               1833 Sage Rd
               Houston, TX 77056
               St. Peter the Apostle
               6220 LaSalette Drive
               Houston, TX 77021-1399
               St. Pius V School
               812 South Main
               Pasadena, TX 77506
               St. Pius X High School
               811 West Donovan
               Houston, TX 77091-5699
               St. Rose of Lima School
               3600 Brinkman
               Houston, TX 77018-6329
               St. Theresa School
               6622 Haskell
               Houston, TX 77007-2097
               St. Theresa Academy School
               115 7th Street
               Sugarland, TX 77478
               St. Thomas More School
               5927 Wigton
               Houston, TX 77096-4797



RFP #09-1002                                Page 17 of 24
                                                                                                           Attachment 1
                                                                                                           RFP #09-1001


                                        St. Vincent de Paul School
                                        6802 Buffalo Speedway
                                        Houston, TX 77025
                                        True Cross School
                                        400 FM 517 East
                                        Dickinson, TX 77539-4316



The following locations are not specifically included in the initial pricing requested via this RFP, the Archdiocese may use
the submitted pricing to provide service to these locations. The Archdiocese encourages the vendors to consider these
locations as they develop pricing.


The Regis School                            Incarnate Word Academy
7330 Westview                               609 Crawford St.
Houston, TX 77055-5122                      Houston, TX 77002-3668

Duchesne Academy                            St. Agnes Academy
10202 Memorial Dr.                          9000 Bellaire Blvd.
Houston, TX 77024-3299                      Houston, TX 77036-4683

St. Thomas High School                      Strake Jesuit College Prep.
4500 Memorial Drive                         8900 Bellaire Blvd
Houston, TX 77007-7332                      Houston, TX 77036-4699

O'Connell College Prep. High
School
1320 Tremont
Galveston, TX 77550-4513




RFP #09-1002                                                                          Page 18 of 24
                                                                                                                Attachment #2
                                                                                                                RFP #08-1002


                                                          Signature Page

                                      This form must be returned, properly executed.
                                 Please use this page as a cover sheet for your bid proposal.

I.       The vendor certifies, and in the case of a joint offer, each party thereto certifies as to its own organization, that in
         connection with this procurement:

         A. the prices in this offer have been arrived at independently without consultation, communication, or agreement,
         for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with
         any competitor.
         B. the prices quoted in this offer, unless otherwise required by law, have not and will not knowingly be disclosed
         by the vendor prior to opening in the case of an advertised procurement, directly or indirectly to any other vendor
         or competitor.
         C. no attempt has been or will be made by the vendor to induce any other person or firm to submit or not to
         submit an offer for the purpose of restricting competition.

II.      Each person signing this offer certifies that:

         A. they are the person in the vendor’s organization responsible within that organization for the decision as to the
         prices being offered herein and that they have not and will not participate in any action contrary to I.A through I.
         C above.
                                                                    - OR -
             1. they are not the person in the vendor’s organization responsible therein for the decision as to the prices
                 being offered herein but that they have been authorized in writing to act as agent for the persons
                 responsible for such decision in certifying that such persons have not and will not participate in any action
                 contrary to I A through I C above, and as their agent does hereby certify; and
             2. they have not and will not participate in any action contrary to I A through I C above. And
         B. that no commission, percentage, brokerage, or contingent fees, in any form, was or will be extended to any
         Board employee in effecting this transaction. And
         C. that all warranties and guarantees as outlined in this Invitation for Bid shall be fully complied with as
         specified, and shall not void nor limit any other warranties or guarantees offered by the manufacturer over and
         above those specified and agreed to herein.
      MUST BE AN ORIGINAL SIGNATURE (SIGNED IN INK) OR YOUR BID WILL BE RULED NON-RESPONSIVE
                MUST BE COMPLETED AND SIGNED BY AN AUTHORIZED COMPANY OFFICIAL



              (Name of Company Bidding)                                              (Telephone No./Fax No.)

         (Typed/Printed Name of Co. Official)                                             (Street Address)

           (Written Signature of Co. Official)                               (City               State                 Zip)

                   (Co. Official’s Title)                                                       (Date)

If a Corporation, it was organized under the laws of the State of ___________________________________,
in the year 20____. If a partnership, list names of partners _______________________________________.
An individual bidding as a firm or trade name must show name as DBA/ ____________________________.



RFP #09-1002                                                                               Page 19 of 24
                                                                                         Attachment #3
                                                                                         RFP #08-1002
                                           BID PROPOSAL
    Vendor shall quote all associated fees, charges and costs to Archdiocese that may pertain to local,
    long-distance and Internet service, including but not limited to installation, set-up or other one-
    time charges and monthly (or other period) recurring charges. Local service shall include all costs
    associated with provisioning of the service, including, but not limited to, provision dial tone to
    each of the Archdiocese locations, requested features, and any mandated charges. Long-distance
    telephone service shall include, but not be limited to, switched long distance, calling cards,
    dedicated T1 lines, and any other features or services it offers. Internet service shall include all
    costs associated with provisioning of the service, including, but not limited to, access to the
    Internet from each of the Archdiocese locations, requested features, and any mandated charges

    Bidder’s discussion of its pricing of all requested services to the Archdiocese shall include a
    description/discussion of all taxes, freight and all other costs, or credits that Archdiocese might
    incur in any contract which may be awarded to Vendor pursuant to this RFP.

    Vendor shall pay for, absorb, or otherwise mitigate any and all costs associated with switching the
    Primary Interexchange Carrier’s (PIC) codes that are assigned to Archdiocese’s lines and trunks.

THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.



High Capacity Digital Data Communications Services
Point-to-point digital data circuits at 1.54 Mbps (T1/DS1). Typical usage includes connection between
school facilities and service providers.

Hi-CAP                     12 Month Rate        36 Month Rate        60 Month Rate         Installation
Price per line:

All pricing presented in this section is to be based on a 12, 36 and 60 month contract. Providers are
requested to submit cost (Internet access charges and transport charges) for each method available to
the locations within the Archdiocese including all associated charges.

     Description            12 Month Rate       36 Month Rate        60 Month Rate         Installation
Dial-Up Access
DSL Access
T-1/Fractional Access
Ethernet Access @
100 Mbps
Ethernet Access @
1000 Mbps




RFP #09-1002                                                                             Page 20 of 24
                                                                                      Attachment #3
                                                                                      RFP #08-1002

Optional Bundled Price                   12 Month Rate       36 Month Rate       60 Month rate
Present a bundled rate for unlimited
Local/Long Distance/Internet rates.

*No hidden fees will be incurred by the Archdiocese.
*Subject to E-Rate funding approval.




Email Services
Prices to remain firm through SLD approval, execution, and duration of the proposed contract. In the
event of a price decrease for service or from the vendor, said decrease shall be passed on to the
Archdiocese and documented with a new price sheet. Provide cost on various monthly plans as
appropriate.


THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.



The Archdiocese desires to see prices for a 24, 36 and 60 month contract for the requested services.
  1    Student and Teacher Email Accounts 1              Each $__________

* If Applicable

Below please indicate any one-time or annual fees all other charges or annual fees that are not
referenced above (ie annual cost per facility, Domain Services, etc.)


Web Hosting Services
Prices to remain firm through SLD approval, execution, and duration of the proposed contract. In the
event of a price decrease for service or from the vendor, said decrease shall be passed on to the
Archdiocese and documented with a new price sheet. Provide cost on various monthly plans as
appropriate.


THE SELECTED SERVICE PROVIDER MUST BE ABLE TO MAKE ACTUAL
DISCOUNTS TO THE SCHOOLS MONTHLY INVOICES. COMPANIES THAT HAVE
SO-CALLED DISCOUNT (SPI) METHODS THAT REQUIRE THE SCHOOL TO FILE FOR
THERE MONTHLY DISCOUNTS ON A MONTHLY BASIS WILL NOT BE
CONSIDERED.




RFP #09-1002                                                                          Page 21 of 24
                                                                                      Attachment #3
                                                                                      RFP #08-1002


The Archdiocese desires to see prices for a 24, 36 and 60 month contract for the requested services.

  1     Web Hosting for Single School 1          Each    $__________

* If Applicable

Below please indicate any one-time or annual fees all other charges or annual fees that are not
referenced above (ie annual cost per facility, Domain Services, etc




RFP #09-1002                                                                          Page 22 of 24
VENDOR STATEMENT OF QUALIFICATIONS

Company Name: ___________________                  Phone Number: _________________________

Company Address: _________________                 Fax Number: ___________________________

                    __________________             Contact Name: __________________________

                    __________________             Contact Title: __________________________

Company website: ___________________               Email: ________________________________

Number of years in business: _______________

Company’s financial rating: Duns or Bank reference (or the name and address of bank where company’s commercial
account is located):




List three (3) current or recent clients for reference purposes. Prefer use of educational clients.
Client Data                                    Description and Date of Service
Name:
Address:
Phone Number:
Contact Name:

Name:
Address:
Phone Number:
Contact Name:

Name:
Address:
Phone Number:
Contact Name:



Signature: _______________________ Title: ______________________                    Date: __________

                                            ETHICAL STANDARDS AFFIDAVIT

State of ____________________________

County of ___________________________


Contractor, after being first duly sworn, affirms that by its employment policy, standards and practices it does not
subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying
off of any individual due to race, creed, color, national origin, age or sex and that it is not in violation of and will not
violate any applicable laws concerning the employment of individuals with disabilities.
RFP #09-1002                                                                             Page 23 of 24
Contractor understands that it shall be a breach of ethical standards for any person to offer, give or agree to give any
employee or former employee, or for any employee or former employee to solicit, demand, accept or agree to accept from
another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval,
recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any
specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any
proceeding or application, request for ruling, determination, claim or controversy or other particular matter pertaining to
any program requirement of a contract or subcontract or to any solicitation or proposal therefore.

Contractor also understands that it shall be a breach of ethical standards for any payment, gratuity or offer of employment
to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any
person associated therewith, as an inducement for the award or a subcontract or order.

Contractor also understands that it shall be a breach of ethical standards for a person to be retained, or to retain a person,
to solicit or secure a metropolitan government contract upon the agreement or understanding for a contingent commission,
percentage or brokerage fee, except for the retention of bona fide employees or bona fide established commercial selling
agencies for the purpose of securing business.

Contractor represents that it has not retained anyone in violation of the foregoing.

Contractor also understands that a breach of ethical standards could result in civil or criminal sanctions and/or debarment
or suspension from being a seller, contractor or subcontractor under metropolitan government contracts.

And further, contractor sayeth not.


______________________________________________________
Signature


______________________________________________________
Printed Name




RFP #09-1002                                                                            Page 24 of 24

								
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