MOVE-IN ALL EXHIBITORS: GENERAL INFO Staging Yard All vehicles requiring access to 1) show floor 2) loading docks or 3) Manitoba Drive for access to the back buildings will be required to check-in at the staging yard trailer first. A MOVE-IN CARD will be provided giving your vehicle access to the appropriate door or loading dock. NO CARD = NO ACCESS Please understand and respect this process. It is impossible to coordinate any system of order & priority for thousands of vehicles if this system is not followed. Thank you for your cooperation!! Move-In Process The Staging Yard Trailer is located directly South of the Direct Energy Centre, in the large parking lot area known as Lot F (map enclosed). Advance Holding Area (Lot E) is available for boats and freight trucks beginning Monday, December 29th. Exhibitors may utilize the staging yard to pre-stage boats. Note: i. Please ensure you don’t block any other boats into their spaces as their move-in time may be earlier than yours ii. After move-in has finished there cannot be any trailers remaining in this lot; they will be towed. Empty trailers need to be moved to the Gore Lot. iii. The Advance Holding Area does not have round the clock security guard service, however Exhibition Place security maintains hourly patrol of this area. Do not leave any valuables on the boats; utilize trailer locks. Boat Exhibitors: Please check in at the Staging Yard Trailer 30 minutes prior to your target time. Booth Exhibitors: Please check in at the Staging Yard Trailer between the hours of 8:00 am and 5:00 pm on one of the designated days for booths. Please note that exhibitors with space in the East Annex, Industry Building and North Extension will have access into these building Wed. Jan 7th and Thurs. Jan 8th (until 12:00 noon) only. Move-in is not permitted into these building prior to Wed. Jan 7th. There will be 2 lists in the trailer; 1. Exhibitors requiring boat handling for bulk space 2. Exhibitors not requiring boat handling (includes booth exhibitors) **Please ensure you check in at the right list so that we issue you the proper access card, and so you don’t have to wait unnecessarily. All exhibitors will receive a move-in card providing access. A door number will be assigned and noted on the card. A Floor Manager will meet you at your door/dock to assist you with directions and equipment. Please note, due to strict emergency evacuation polices, trucks will only be unloaded onto the show floor as materials are required and space within your exhibit area allows. We ask that all trucks are packed accordingly so that they are unloaded in a systematic way that reflects the order in which items are required. Trucks will not be allowed to unload in aisles, exits, etc. causing main egress routes to be blocked. There are two different jurisdictions for lift responsibilities. 1. Amherst Crane: handles the majority of boat handling and positioning; not allowed to unload freight 2. Lange Transportation & Exhibition Place (Union 506): handles all other unloading (freight) **Please ensure when you check-in at the Staging Yard Trailer, and when you meet your Floor Manager, that you explain what items specifically require lifting (boat or freight). Cranes and Forklifts cannot handle goods unless safe, proper skids and cradles are provided by the exhibitor. There is no charge for these services provided guidelines are followed. Hand dollies are available for SIGN OUT. They are available in the (Royal Winter Fair Lobby) ask any floor manager where this is and they will be able to assist you. Boat Wash Service is provided at no charge for pre-cleaning boats prior to entering the buildings. The pressurized water will remove direct snow and ice accumulated on route to the show. The mobile wash unit is located in the Staging Yard, Lot F - see the attached map. Exhibitors are required to use this service to minimize extra dirt/water in the building – NO VEHICLES, TRAILERS OR BOATS WILL BE ALLOWED TO ENTER THE BUILDING WITHOUT CLEANING. If your boat/truck/trailer is dirty/slush/snow covered when it arrives at the door, you will be asked to return to the Boat Wash Service before entering. Carpet Tape – Use of guaranteed residue-free double-sided carpet tape must be used to ensure your company does not incur cleaning charges. Scapa (residue-free approved tape) can be obtained from Pillar Tapes at a cost ranging from $18 - $24 - call Laurie at 416-665-4646. Approved tape will also be sold by GES on-site during all move-in days – their on-site office is located in the Royal Winter Fair lobby. Boat Trailer and Truck Storage is also provided during the show if needed. It is located in the Gore Lot, just in front of the Princes’ Gates, at the east end of the Exhibition Place (see map). * The Gore Lot is the only area on Exhibition Place property for boat trailer and truck storage during the show days. For other locations, all vehicles/trailers will be towed. * Once an enclosed trailer is unloaded (or loaded), it must be immediately removed from the loading docks – under no circumstances will trucks or trailers be allowed to stay in one of the dock areas. * The Gore Lot is an unsecured area. We strongly recommend empty trailers be returned to your business or other secure location in order to avoid theft problems. Storage during the show is provided for empty crates, cartons, skids, etc. Storage stickers can be obtained from the show office or the loading dock Floor Managers. Indicate your company name and booth number on each sticker, and on each crate, and leave the items in the aisles. They will be picked up, stored throughout the show, and returned to your booth by Monday, January 19th at 8:00 am. Shipping All shipments should be addressed to: Exhibiting Company Name Toronto Boat Show Exhibit Space # c/o Direct Energy Centre 100 Princes’ Blvd., Exhibition Place Toronto, Ontario M6K 3C3 * SHIPMENTS CANNOT BE ACCEPTED BEFORE MONDAY, JANUARY 5TH. * All shipments will be received at the loading docks and delivered to your exhibit space. A Bonded Warehouse is available prior to the show period for early storage and delivery. Contact Lange Transportation and Storage for details. Order form enclosed in Other Service Providers Order Form section. Customs procedures are required for exhibitors coming from “outside” of Canada, with product and/or display material. Exhibitors can process the paperwork on their own, or utilize a Certified Customs Broker for a fee. NMMA Canada strongly encourages exhibitors from “outside” of Canada to utilize Livingston/Mendelssohn Commercial. As the show’s official customs broker they will have a representative on- site during move-in for fast customs clearance. Their phone number for advance arrangements is 416-863-9339 ext. 140. Vehicle Cut-Off Times Due to the aisle carpet being laid, and building cleaning process, vehicles will not be permitted on the show floor after the following cut-off times. All exhibitors will need to have their exhibit and product at their respective spaces prior to these times. This will be necessary in order for the shows' suppliers to have ample time to prepare the hall for opening on Friday, January 9th at 4:00 pm. Halls A,B,C,D & Heritage Court: Thurs, Jan 8th 11:00 am Halls E,G (East Annex, Industry Building, North Extension): Thurs, Jan 8th 12:00 noon All exhibits must be fully set up by Thursday, January 8th at 7:00 pm. Cleaning of all booths and show aisles will begin that evening to ensure the show is ready for the Boating for Children’s Charity: Special Preview Night. (Friday, January 9th, 4:00 pm – 9:00 pm). Thank you in advance for your cooperation. If you wish to carry in product on Friday to your exhibit that is fine. The only restriction being that vehicles and equipment are not permitted on the show floor.
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