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MADHAV INSTITUTE OF TECHNOLOGY AND SCIENCE,
               GWALIOR-474005




             TENDER DOCUMENT
                     For
          PRINTING STATIONARY ITEMS

                  (2009-2010)




                  Page 1 to 5
          MADHAV INSTITUTE OF TECHNOLOGY & SCIENCE,
                       GWALIOR- 474005


                                      TENDER NOTICE

          Sealed tenders are invited from Printing Press/ Reputed suppliers, who are registered
in the Department of Sales Tax and having latest Income Tax clearance certificate & TIN
Number.

     S.No.                    Particulars                   Earnest      Cost of Tender
                                                            Money          Form Rs.
                                                              Rs.
     1.         Items for printing & Supplying (The         6,000/-            200/-
                details can be seen in the MITS Office)



          The tenders forms can be obtained from the office of the undersigned, on or before
22-09-2009 by depositing the cost of tender form in cash (non-refundable) in the Institute
working hours. The last date for the submission of completed tender forms is 23-09-2009
upto12:00 noon and tenders will be opened on the same day at 2:00 pm in the presence of the
tenders or their representatives. Only the vendors, who have seen the sample, will be
considered eligible.




                                                                       (Prof. Y.P. Singh)
                                                                              Director (o)
   MADHAV INSTITUTE OF TECHNOLOGY & SCIENCE,
                GWALIOR- 474005
                          General Terms & Conditions

1. Tender documents can be obtained against cash payment against the cost of tender
   form (Non-refundable) on or before 22/09/2009 from the institute during working
   hours.
2. Earnest money deposit (EMD), is to be submitted along with the completed tender
   form duly sealed in 1st cover. The EMD shall be in the form of Demand Draft/Pay
   order in favour of the Director, MITS, Gwalior, payable at Gwalior.
3. Eligibility criteria for applying for the tender.
   A) Valid Sales Tax and Commercial Tax registration for the similar work on the date
       of application.
   B) Latest Income Tax clearance certificate.
   These certificates are to be put inside the 1st envelope.
4. The tenderers shall submit the tender in two sealed envelopes marked as 1st and 2nd.
   The first envelope should contain the E.M.D. and copies of all relevant
   documents pertaining to eligibility criteria and second envelope should contain
   the tender form of the price bid. In case, the 1st cover is not annexed for eligibility
   criteria in the proper form as mentioned above in clause (3), and/or is without E.M.D,
   the envelope marked 2nd will not be opened at all and the same will be rejected and no
   representation shall be entertained in this regard. The sealed covers must be super-
   scribed with the contents contained there in.
5. The last date & time of submission of tender is, (on or before) 23/09/2009 up to 12:00
   noon.
6. Tenders will be opened on 23/09/2009 at 2:00 PM. First envelope will be opened at
   2:15 PM and the second envelope of only the eligible tenderers will be opened at
   2:30 PM on the same date.
7. Validity of the rates will be up to 31/03/2010 from the date of opening of the tenders.
8. Telegraphic Fax and conditional tenders shall not be accepted.
9. Director, MITS, Gwalior, reserves the rights to accept or reject any or all tenders
   without assigning any reason thereof.
10. The rates should be F.O.R. at site (Institute Premises) & no extra charges on this
    account (for octroi, sales tax, and surcharge etc.) shall be payable to the suppliers.
11. The rates should include all materials, labour charges, profit & relevant taxes, if
    any.
12. The tenderers whose tender is accepted, shall have to sign an agreement as per format,
    adopted in MP-PWD, with necessary modifications as deemed fit by the competent
    authority of the Institute.
13. Any amount due or becoming due for the tenders shall be covered from their bills.
14. The competent authority reserves the right to increase or decrease the quantity of any
    item of supply, during the currency of contract. The tenders will be bound to comply
    with the order of the competent authority without any claim and compensation.
15. The competent authority to dispose off the tenders, will have the right of rejecting all
    or any part of the tender without assigning any reason; even the lowest tender does not
    necessarily qualify for the order.
   16. The rates should be competitive and workable.
   17. Any controversy will be subjected to disposal in Gwalior jurisdiction only.
   18. The Income Tax and Commercial Tax shall be deducted from the bills as per the
       rules.
   19. The whole supply should be satisfactorily executed within stipulated time from the
       date of issue of order. Time extension will not be permitted.
   20. The tenderers shall execute the work as per specifications mentioned in the supply
       order.
   21. Before making any supply of any materials to the Institute, the tenderer shall get it
       approved by the competent authority or his representative; otherwise the supply shall
       not be approved. To check the rest of supply, he should submit the approved sample
       in our office, if items does not belong to reputed or registered make.
   22 he tenderer should satisfy himself regarding the magnitude of the supply & no claim
      on this account shall be entertained.
   22. Warranty period should be clearly specified as per the latest terms and conditions of
       the original manufacturers and the parts and labour costs are to be included for the full
       warranty period.
   23. The warranty period        will   be   considered     from   the    date     of   successful
       installation/supply.
   24. A duly constituted committee of the Institute may inspect the supply made by the
       tenderer at other places. The committee may also inspect infrastructure of those
       applicants who qualify the eligibility criteria in clause-3, for satisfaction.
   25. MITS Gwalior will have the rights to check the samples before supply.
   26. Payment will be made after the successful and satisfactory supply and installations.
   27. After getting the order:
      -      Vendor will print one copy of each item.
      -      Vendor will do proof vading at its end.
      -      Vendor will get approved the find sample copy from MITS Gwalior.
      -      The supply will be made only after the above activities.
   29 The payment will be made only when there is no variation/ deficiency found in the
      supplied material.



                                                                          (Prof. Y.P. Singh)
                                                                                  Director (o)




   I have studied the above general conditions of contract and shall abide by them.


Date:                                                      Signature of the Tenderer
                                                                  With Seal
             MADHAV INSTITUTE OF TECHNOLOGY AND SCIENCE, GWALIOR
                                      Printing item list for tender 2009-2010
S.No.            Items                          Specification of items               Quantity          Cost per unit
                                                                                                  In words      In figures
 1.     Packet issue slip (11x8)   70 GSM Built A4 Orient Paper / or Equivalent        1000
                                   Higher quality Paper with Sample
 2.     Foil / CF 9x15             60 GSM Orient Paper / or equivalent              2000 Nos.
                                   Higher quality Paper with Sample
 3.     Answer Book                60 GSM Orient or/ equivalent                     30,000 Nos.
        (36 pages Main)            Higher quality Paper with Sample
 4.     Answer Book                60 GSM Orient or/ equivalent                     50,000 Nos.
        (8 page Mid Sem. Exam.     Higher quality Paper with Sample
        Practical)
 5.     Envelopes Printed (9x4)    Tajmahal 80 GSM / or equivalent                  2000 Nos.
                                   Higher quality Envelopes with Sample
 6.     Envelopes Printed          Tajmahal Laminated 120 GSM /or equivalent        20,00 Nos.
        (10x12)                    Higher quality Envelopes with Sample
 7.     Envelopes Printed          Tajmahal Laminated or equivalent                 2000 Nos.
        (11x5)                     Higher quality Envelopes with Sample
 8.     Press Copy (Set) 7         70 GSM 21 KM -600 M Ballarpur Built A4           2000 Nos.
        sheets                     Orient paper / or equivalent
                                   Higher quality Press Copy with Sample
 9.     Polythene Bag (Both        17x120.31 Tajmahal / or Equivalent               10,000 Nos.
        side printed )             Higher quality Polythene Bag with Sample
 10.    Envelopes Plain (A-4)      Tajmahal Laminated /or equivalent                2000 Nos.
                                   Higher quality Envelopes with Sample
 11.    Envelopes Plain (A-3)      Tajmahal Laminated /or equivalent                1000 Nos.
                                   Higher quality Envelopes with Sample
 12.    Mark-Sheet                 120 GMS Built / equivalent                       15000 Nos.
                                   Higher quality Sheet with Sample
 13.    Khadi Baste                As per sample                                     200 Nos.
 14.    Accession Register         150 page 18”X12”, ladger paper with binding        10 Nos.
                                   Higher quality Register with Sample
 15.    Borrower                   2½”X4½”                                          5000 Nos.
                                   Higher quality Card with Sample
 16.    Library Book Card          3½”X5½”, yellow colour                           10000 Nos.
                                   Higher quality Card with Sample
 17.    File Cover (Spring) with   Jamboodeep J 315 or equivalent                    200 Nos.
        printed                    Higher quality File Cover with Sample
 18.    File Cover (Spring) with   Jamboodeep J 115 or equivalent                    200 Nos.
        printed                    Higher quality File Cover with Sample
 19.    Prospector                 50 Pages ORIENT paper 70 Gms & 30 Pages          2000 Nos.
                                   with I-Card Laminated perforate
                                   Higher quality Papers with Sample
 20.    File Cover (Spring)        As per sample                                    2000 Nos.
        with printed
 21.    Letter Pad No.1 printed    As per sample, orient paper 100 sheets per pad    100 Nos.
                                   Higher quality Papers with Sample
 22.    Letter Pad No.2 printed    As per sample, orient paper 100 sheets per pad    100 Nos.
                                   Higher quality Papers with Sample


             Note: 1. Rate must be inclusive of all the taxes.
                   2. Printed samples can be seen in the stationery store during Institute
                   working hour.


                                                                    Signature of the Tenderer
                                                                                 with Seal
                                                                                  Ph. No.

				
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