Serial Number:………… MADHAV INSTITUTE OF TECHNOLOGY AND SCIENCE, GWALIOR-474005 TENDER DOCUMENT For PRINTING STATIONARY ITEMS (2009-2010) Page 1 to 5 MADHAV INSTITUTE OF TECHNOLOGY & SCIENCE, GWALIOR- 474005 TENDER NOTICE Sealed tenders are invited from Printing Press/ Reputed suppliers, who are registered in the Department of Sales Tax and having latest Income Tax clearance certificate & TIN Number. S.No. Particulars Earnest Cost of Tender Money Form Rs. Rs. 1. Items for printing & Supplying (The 6,000/- 200/- details can be seen in the MITS Office) The tenders forms can be obtained from the office of the undersigned, on or before 22-09-2009 by depositing the cost of tender form in cash (non-refundable) in the Institute working hours. The last date for the submission of completed tender forms is 23-09-2009 upto12:00 noon and tenders will be opened on the same day at 2:00 pm in the presence of the tenders or their representatives. Only the vendors, who have seen the sample, will be considered eligible. (Prof. Y.P. Singh) Director (o) MADHAV INSTITUTE OF TECHNOLOGY & SCIENCE, GWALIOR- 474005 General Terms & Conditions 1. Tender documents can be obtained against cash payment against the cost of tender form (Non-refundable) on or before 22/09/2009 from the institute during working hours. 2. Earnest money deposit (EMD), is to be submitted along with the completed tender form duly sealed in 1st cover. The EMD shall be in the form of Demand Draft/Pay order in favour of the Director, MITS, Gwalior, payable at Gwalior. 3. Eligibility criteria for applying for the tender. A) Valid Sales Tax and Commercial Tax registration for the similar work on the date of application. B) Latest Income Tax clearance certificate. These certificates are to be put inside the 1st envelope. 4. The tenderers shall submit the tender in two sealed envelopes marked as 1st and 2nd. The first envelope should contain the E.M.D. and copies of all relevant documents pertaining to eligibility criteria and second envelope should contain the tender form of the price bid. In case, the 1st cover is not annexed for eligibility criteria in the proper form as mentioned above in clause (3), and/or is without E.M.D, the envelope marked 2nd will not be opened at all and the same will be rejected and no representation shall be entertained in this regard. The sealed covers must be super- scribed with the contents contained there in. 5. The last date & time of submission of tender is, (on or before) 23/09/2009 up to 12:00 noon. 6. Tenders will be opened on 23/09/2009 at 2:00 PM. First envelope will be opened at 2:15 PM and the second envelope of only the eligible tenderers will be opened at 2:30 PM on the same date. 7. Validity of the rates will be up to 31/03/2010 from the date of opening of the tenders. 8. Telegraphic Fax and conditional tenders shall not be accepted. 9. Director, MITS, Gwalior, reserves the rights to accept or reject any or all tenders without assigning any reason thereof. 10. The rates should be F.O.R. at site (Institute Premises) & no extra charges on this account (for octroi, sales tax, and surcharge etc.) shall be payable to the suppliers. 11. The rates should include all materials, labour charges, profit & relevant taxes, if any. 12. The tenderers whose tender is accepted, shall have to sign an agreement as per format, adopted in MP-PWD, with necessary modifications as deemed fit by the competent authority of the Institute. 13. Any amount due or becoming due for the tenders shall be covered from their bills. 14. The competent authority reserves the right to increase or decrease the quantity of any item of supply, during the currency of contract. The tenders will be bound to comply with the order of the competent authority without any claim and compensation. 15. The competent authority to dispose off the tenders, will have the right of rejecting all or any part of the tender without assigning any reason; even the lowest tender does not necessarily qualify for the order. 16. The rates should be competitive and workable. 17. Any controversy will be subjected to disposal in Gwalior jurisdiction only. 18. The Income Tax and Commercial Tax shall be deducted from the bills as per the rules. 19. The whole supply should be satisfactorily executed within stipulated time from the date of issue of order. Time extension will not be permitted. 20. The tenderers shall execute the work as per specifications mentioned in the supply order. 21. Before making any supply of any materials to the Institute, the tenderer shall get it approved by the competent authority or his representative; otherwise the supply shall not be approved. To check the rest of supply, he should submit the approved sample in our office, if items does not belong to reputed or registered make. 22 he tenderer should satisfy himself regarding the magnitude of the supply & no claim on this account shall be entertained. 22. Warranty period should be clearly specified as per the latest terms and conditions of the original manufacturers and the parts and labour costs are to be included for the full warranty period. 23. The warranty period will be considered from the date of successful installation/supply. 24. A duly constituted committee of the Institute may inspect the supply made by the tenderer at other places. The committee may also inspect infrastructure of those applicants who qualify the eligibility criteria in clause-3, for satisfaction. 25. MITS Gwalior will have the rights to check the samples before supply. 26. Payment will be made after the successful and satisfactory supply and installations. 27. After getting the order: - Vendor will print one copy of each item. - Vendor will do proof vading at its end. - Vendor will get approved the find sample copy from MITS Gwalior. - The supply will be made only after the above activities. 29 The payment will be made only when there is no variation/ deficiency found in the supplied material. (Prof. Y.P. Singh) Director (o) I have studied the above general conditions of contract and shall abide by them. Date: Signature of the Tenderer With Seal MADHAV INSTITUTE OF TECHNOLOGY AND SCIENCE, GWALIOR Printing item list for tender 2009-2010 S.No. Items Specification of items Quantity Cost per unit In words In figures 1. Packet issue slip (11x8) 70 GSM Built A4 Orient Paper / or Equivalent 1000 Higher quality Paper with Sample 2. Foil / CF 9x15 60 GSM Orient Paper / or equivalent 2000 Nos. Higher quality Paper with Sample 3. Answer Book 60 GSM Orient or/ equivalent 30,000 Nos. (36 pages Main) Higher quality Paper with Sample 4. Answer Book 60 GSM Orient or/ equivalent 50,000 Nos. (8 page Mid Sem. Exam. Higher quality Paper with Sample Practical) 5. Envelopes Printed (9x4) Tajmahal 80 GSM / or equivalent 2000 Nos. Higher quality Envelopes with Sample 6. Envelopes Printed Tajmahal Laminated 120 GSM /or equivalent 20,00 Nos. (10x12) Higher quality Envelopes with Sample 7. Envelopes Printed Tajmahal Laminated or equivalent 2000 Nos. (11x5) Higher quality Envelopes with Sample 8. Press Copy (Set) 7 70 GSM 21 KM -600 M Ballarpur Built A4 2000 Nos. sheets Orient paper / or equivalent Higher quality Press Copy with Sample 9. Polythene Bag (Both 17x120.31 Tajmahal / or Equivalent 10,000 Nos. side printed ) Higher quality Polythene Bag with Sample 10. Envelopes Plain (A-4) Tajmahal Laminated /or equivalent 2000 Nos. Higher quality Envelopes with Sample 11. Envelopes Plain (A-3) Tajmahal Laminated /or equivalent 1000 Nos. Higher quality Envelopes with Sample 12. Mark-Sheet 120 GMS Built / equivalent 15000 Nos. Higher quality Sheet with Sample 13. Khadi Baste As per sample 200 Nos. 14. Accession Register 150 page 18”X12”, ladger paper with binding 10 Nos. Higher quality Register with Sample 15. Borrower 2½”X4½” 5000 Nos. Higher quality Card with Sample 16. Library Book Card 3½”X5½”, yellow colour 10000 Nos. Higher quality Card with Sample 17. File Cover (Spring) with Jamboodeep J 315 or equivalent 200 Nos. printed Higher quality File Cover with Sample 18. File Cover (Spring) with Jamboodeep J 115 or equivalent 200 Nos. printed Higher quality File Cover with Sample 19. Prospector 50 Pages ORIENT paper 70 Gms & 30 Pages 2000 Nos. with I-Card Laminated perforate Higher quality Papers with Sample 20. File Cover (Spring) As per sample 2000 Nos. with printed 21. Letter Pad No.1 printed As per sample, orient paper 100 sheets per pad 100 Nos. Higher quality Papers with Sample 22. Letter Pad No.2 printed As per sample, orient paper 100 sheets per pad 100 Nos. Higher quality Papers with Sample Note: 1. Rate must be inclusive of all the taxes. 2. Printed samples can be seen in the stationery store during Institute working hour. Signature of the Tenderer with Seal Ph. No.