Docstoc

kerala state electricity board

Document Sample
kerala state electricity board Powered By Docstoc
					             KERALA STATE ELECTRICITY BOARD

Office of the Director (MIS) &                          Telephone : 0471-2514610
State Public Information Officer                        Intercom : 4610
856, Vydyuthibhavanam, Pattom                           e-mail 1: dmis@ksebnet.com
Thiruvananthapuram 695004                               e-mail 2: kseboard@vsnl.com

Ref: MIS/RIA-1/06-07                                                        15/01/07


       Guide lines for implementing Right to Information Act 2005 in KSEB

Sub: Right to information Act 2005-Implementation in KSEB guidelines reg
Ref: 1. B.O (FM) No 929/2006 (MIS/RIA/05-06) dated 21/03/06
       2. B.O (FM) No 93/2007 (MIS/RIA/06-07) dated 10/01/2007

        Orders regarding designation of various officers under Right to information Act
2005 have been issued vide reference cited (2) above. The guidelines issued previously
vide reference cited (1) above are modified accordingly as follows.

1. Receipt of request for information

   1.1 Request for information shall be received by the Public Information Officers
       (PIOs) or Assistant State Public Information Officer (ASPIO) in writing or
       through electronic means and each request shall be recorded in a register
       maintained by them.
   1.2 Each request for information shall contain all necessary details so as to furnish the
       required information including the contact address of the applicant.
   1.3 All applications shall be accompanied by the prescribed fees. However the request
       for information without accompanying the prescribed fees also shall be registered
       and a notice shall be issued to the applicant demanding the fees within 5 days.
   1.4 Each request while recording in the register shall be assigned with a serial number
       (for eg: PIO-KTM/2006/23 for PIO of Electrical circle Kottayam and ASPIO-
       VB/2006/21 for ASPIO of Vydyuthibhavanam.

2. Responsibility of PIOs

   2.1 The responsibility of the PIO in Electrical Circle offices shall be as specified in
       the Right to Information Act 2005 and his/her jurisdiction shall be for all matters
       pertaining to that Electrical Circle.”
   2.2 For this purpose the PIOs shall seek assistance of the respective officer as he or
       she considers it necessary for the proper discharge of his or her duties as per the
       Act.
                                                                                       --2
                                             -2-

   2.3 Similarly the ASPIO/SPIO shall seek information from different officers in the
       corporate office Vydyuthibhavanam, Thiruvananthapuram for informations which
       are to be issued from corporate Office.
   2.4 As envisaged in the Act, any Officer, whose assistance has been sought under
       subclause 2.3 and 2.4 above, shall render all assistance to the PIO, ASPIO, SPIO,
       as the case may be, seeking his or her assistance and for the purposes of any
       contravention of the provisions of the Act, such other officer shall be treated as a
       PIO/ASPIO/SPIO, as the case may be.

3. Exemption from disclosure of information

   3.1 Informations which are exempted from disclosure as per clause 8 and 9 of the Act
       shall not be furnished to the applicant.
   3.2 For this purpose clarifications may be sought from the Board if necessary before
       issuing such informations which are considered to be exempted from disclosure.

4. Disposal of Requests

       For the disposal of the requests and for the various activities under the Act, the
       time limit and instructions contained in the Act shall be followed strictly. Timely
       disposal of the request is the sole responsibility of the PIOs.

5. Doubts and clarifications

       Doubts or difficulty if any experienced while dealing with the subject matter may
       please be taken up with the Director (MIS) and State Public Information Officer
       KSEB

                                                                Sd/-
                                                            Director (MIS) and
                                               State Public Information Officer, KSEB
             KERALA STATE ELECTRICITY BOARD

Office of the Director (MIS) &                          Telephone : 0471-2514610
State Public Information Officer                        Intercom : 4610
856, Vydyuthibhavanam, Pattom                           e-mail 1: dmis@ksebnet.com
Thiruvananthapuram 695004                               e-mail 2: kseboard@vsnl.com

Ref: MIS/RIA-2/06-07                                                       15/01/07

  Guide lines to Assistant Public Information Officers (APIOs) for implementing
                      Right to Information Act 2005 in KSEB

Sub: Right to information Act 2005-Implementation in KSEB guidelines to APIOs- reg
Ref: 1. B.O No (FM) No 2831/2006 (MIS/RIA/06-07) dated 15/11/06
       2. B.O (FM) No 93/2007 (MIS/RIA/06-07) dated 10/01/2007

       Orders regarding designation of various officers under Right to information Act
2005 have been issued vide reference cited (2) above. The guidelines to APIOs issued
previously vide reference cited (1) above are modified accordingly as follows.

1. Receipt of request for information and appeal

       .1 Request for information shall be received by the Assistant Public Information
          Officers (APIO) also in writing or through electronic means and each request
          shall be recorded in a register maintained by them.
       .2 Each request for information shall contain all necessary details so as to furnish
          the required information including the contact address of the applicant.
       .3 All applications shall be accompanied by the prescribed fees. However the
          request for information without accompanying the prescribed fees also shall
          be registered and a notice shall be issued to the applicant demanding the fees
          within 5 days.
       .4 No fee shall be charged from the persons who are below poverty line as may
          be determined by competent authority. Such persons shall produce valid
          certificate along with the application proving that they belong to the category
          of below poverty line (BPL).
       .5 Each request while recording in the register shall be assigned with a serial
          number (for eg: APIO-PYR/2006/36 for APIO of Electrical Division
          Payyannur and APIO-NDD/2006/12 for APIO of Electrical Division,
          Nedumangadu).
       .6 APIO shall act as per the provisions contained in the Right to Information Act
          2005 and as per the guide lines, directions and circulars of the Board”
       .7 Correspondences to the applicant shall be done by the APIOs for the fees or
          for matters related to forward any appeal as above. Transfer of request for
          information and informing applicant about such transfer etc as contained in
          section 6 (3) of the Act shall be done by the respective PIOs who received the
          application directly or from an APIO.
       .8 As far as possible, an application for information may specify the particulars
          mentioned below.
          1) Full name of applicant
          2) Address
          3) Particulars of information required (Specify the category of subject also)
          4) Year to which the information pertains
          5) Other relevant reference, if any
          6) Place, date and signature of applicant

2. Disposal of requests and appeals

       For the receipt and disposal of the requests and appeals, the time limit and
       instructions contained in the Act and Board Orders shall be followed strictly by
       the APIOs.

                                                                Sd/-
                                                           Director (MIS) and
                                              State Public Information Officer, KSEB