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					Bid for Selection Of Consultants under NHM                                             1


                                  Government of Karnataka
                     Department of Horticulture
                                      Lalbagh, Bangalore


                  Notice Inviting Tenders From Consultants

No. DH/JDH/Vegetables/TA1/39/2005-06/                       Dated : 28th April, 2006

      The National Horticulture Mission (NHM) in Karnataka, is being
implemented by the Department of Horticulture, Government of Karnataka.
With a view to promote growth of horticulture sector especially on
vegetables crops with focus on technology, post-harvest management,
processing, value addition and marketing.

        Vegetable sector is one of the key components of NHM in Karnataka.
The Government of Karnataka proposes to engage qualified consultants for
facilitating implementation of the programmes under the scheme. The broad
scope of work of the consultants comprises identification of crops where
the Districts in the State have strengths, productivity improvement at farm
level, best practices in post-harvest management, processing for value
addition, marketing setup, documentation of project profiles/proposals and
programmes for promoting & dissemination of information.           Overall,
consultants will be required to provide an implementation plan and support
to the Department of Horticulture for the Vegetable Sector.

     Offers are invited in two covers system (Technical & Financial Bids),
for selection of consultant singly or as a consortium for the above indicated
tasks and to facilitates the implementation of NHM in Karnataka for the
Vegetable Sector.
Bid for Selection Of Consultants under NHM                                  2



       The details of the scope of work, qualification, criteria, bidding &
selection process, etc. are provided in the Tender Document, which may be
obtained from Director of Horticulture, Lalbagh, Bangalore - 560 027. Cost
of tender document (non-refundable) is Rs. 2,500/- per copy (payable by
cash or DD drawn in favour of Director, Horticulture, Bangalore). Tender
documents are not transferable.

       Tender document will be available between 11 am to 4.30 pm from
 rd
3 May, 2006 to 6th May 2006, both days inclusive. The last date & time
for receipt of completed tenders is 15th May 2006 before 5 pm. Or from the
website:http//horticulture.kar.nic.in.

       The Chairman of the Evaluation Committee on behalf of the
Government, reserves the right to accept / reject any or all the Bids received
without assigning any reason whatsoever. The decision of the Chairman
will be final and binding on all bidders. For further details contact : Joint
Director of Horticulture (Vegetables, Parks & Gardens), Lalbagh,
Bangalore-4.
Bid for Selection Of Consultants under NHM                                             3



                              Information to Bidders


A.    Background

        National Horticulture Mission (NHM) programmes for promoting the
        overall growth of horticulture sector, is being implemented in Karnataka by
        the Department of Horticulture. Broad objectives of NHM are as follows;

              To provide holistic growth of the horticulture sector through an area
               based regionally differentiated strategies which include research,
               technology promotion, extension, post-harvest management,
               processing & marketing, in consonance with comparative advantage
               of each region and its diverse agro-climatic feature;

              To enhance horticulture production, improve nutritional security and
               enhanced income support to farm households;

              To establish convergence and synergy among multiple on-going and
               planned programmes for horticulture development;

              To promote, develop and disseminate technologies, through a
               seamless blend of traditional wisdom and modern scientific
               knowledge;

              To create opportunities for employment generation for skilled and
               unskilled persons, especially unemployed youth;

              The likely outlay for the implementation of the overall proposed task
        will be around Rs.500.00 lakhs.



      Note :    The information is given in good faith to enable Consultants submit their
                bids. The accuracy of the information may be verified by the bidder.
Bid for Selection Of Consultants under NHM                                           4
B.      Scope of work

        The scope of work of the selected consultant will be as follows:

        1.    Developing a comprehensive concept and vision by incorporating the
              suggestions of President of India and focused issues of State
              Horticulture Mission.

        2.    Evolving most appropriate strategies and plans focusing to promote
              Post Harvest Management, Packaging, Processing and Value Addition
              for vegetables grown in Karnataka State.

        3.    Providing a most suitable implementation support at field level.

        4.    Supporting in preparation, evaluation and review of projects to meet
              the sector focused activities.

        5.    Undertaking appropriate publicity and propaganda related activities.

        6.    Evolving appropriate training plans.

        7.    Organizing conduct of training programmes.

        8.    Undertaking and developing suitable coordination linkages with others
              developmental department ad organizations.

        9.    Any other facilitate strategies and plans connected with development
              vegetable sector.

       The above proposed comprehensive task need to be undertaken in the
protected regions of all the 27 districts of the State.

C.      Bidding Process and Selection of Consultants


1.      Bidding Process

        The tendering process will follow in two cover systems for selection of the
        Consultant.

        Part I : Technical Bid - giving details of the consultant profile, previous
        experience, understanding of the subject, turnover and qualified personnel
        strength, specified, work plan and the schedule, core strength to handle
        the task etc. and eligibility for selection, to be submitted in a separate
        sealed cover.
Bid for Selection Of Consultants under NHM                                            5
        Part II : Financial Bid – giving details of the consultancy charges,
        applicable service tax, etc. and terms & conditions, to be submitted in a
        separate sealed cover.

2.      Pre-Bid Meeting and Clarifications

        All the interested consultants / consultancy organizations / consortiums will
        be invited to participate in a pre-bid meeting on the scope of work and
        related clarifications. The date of the pre-bid meeting will be on 10-05-06.


3.      Submission of Tender Bid Documents
        Format & signing of Bid Document

        The tender bid documents will be submitted in the prescribed format in two
        parts in the sealed cover superscribing tender documents for Selection Of
        Consultants for development and implementation of plans and programmes
        of Vegetable Sector under National Horticulture Mission, Karnataka, in the
        following manner :
              A covering letter in the format enclosed as Appendix – A, along with
              EMD of Rs. 25,000/- by way of DD drawn in favour of Director,
              Department of Horticulture, Lalbagh, on any Nationalized / Scheduled
              Bank payable at Bangalore.

             Part I : in prescribed format, sealed and duly signed. Part I shall
              contain the following :

              -      Details of bidder, experience and financial capability in the
                     format as Appendix – B. Balance sheets / accounts for the past
                     three years to be provided.

              -      Anti-Collusion Certificate enclosed as Appendix – C.

              -      Power of Attorney for signing of tender document in the format
                     as Appendix – D.

              -      An approach paper on the scope of consultancy.

                 Part II : Financial Bid in prescribed format, sealed and duly signed.
Bid for Selection Of Consultants under NHM                                              6



             Part I & II are to be put in two separate sealed envelopes and marked
              accordingly. These can be put in a single cover along with covering
              letter and EMD, sealed & submitted to Director, Department of
              Horticulture. All the envelopes should be marked as Selection Of
              Consultants for development of Vegetable Sector under National
              Horticulture Mission, Karnataka and bear the name of the bidder.
        The last date for submission of tender bid document is 15th May 2006
        before 5.00 pm. Bids received beyond the closing date / time will not be
        accepted and will be rejected unopened.

4.      Selection Process

        The selection process will encompass a two-part evaluation viz.,
        (a) Technical and (b) Financial by a Committee chaired by the Director of
        Horticulture / Government of Karnataka and other members.

        (a) Technical Evaluation

        The Selection Committee will give appropriate weightage for the following
        factors in the evaluation process :

        -                    General background and awareness of NHM components;

        -                 Consultancy experience in horticulture with emphasis on
              vegetable sector.;

        -                  Study team & manpower deployment at Bangalore and
              district level;

        -                    Understanding of the Horticulture sector in Karnataka.

        -               Presentation         on   the   approach   to   the   work    and
              implementable plan.


        All bidders will be invited to make a presentation on the approach to
        revival on a date to be fixed. The nature / performance during the
        presentation will be an important factor in the overall evaluation process.
        Suitable ranking will be made based on the scores by the committee.
Bid for Selection Of Consultants under NHM                                          7

         Qualifying Criteria
        Qualifying criteria for bidders participating in this tender for short-listing
        and selection for development of Vegetable Sector under National
        Horticulture Mission, Karnataka, are broadly described below :

        (i)     Any bidder, who has been barred by Government of Karnataka for
                participation in any tender process in the past would not be eligible
                to participate in this tender and EMD forfeited, if he participates.

        (ii)    Bidders can submit only one bid, either individually or as a
                consortium. If in consortium, none of the consortium partners should
                have been barred by Government of Karnataka for participation in
                any tender process.

        (iii)   The bidders should have proven experience of minimum 5 years in
                consultancy services of similar type.       The minimum average
                turnover of the bidder / consortium, from consultancy services shall
                be Rs.50.00 lakhs per annum during the last three years, for
                qualification and short-listing.

        (b) Financial Bid

        The financial bids of only technically qualified consultants will be opened
        and the lowest bid will be selected.


5.      Post Selection

        (i)     The decision of the Selection Committee on the technical/ financial
                bids will be final, unopened financial bids will be returned to the
                participant bidders.

        (ii)    Selected bidders will be required to pay a security deposit of 15% of
                the bid amount before award of work.

        (iii)   The selected Bidder will be required to enter into a suitable
                agreement with the Government.
Bid for Selection Of Consultants under NHM                                          8


E.      Conditions

        (i) The Director of Horticulture / Government of Karnataka, reserves the
               right to accept or reject or annul the bidding process at any time
               without any liability or obligation for such rejection or annulment
               without assigning any reasons, whatsoever.


        (ii) The Director of Horticulture / Government of Karnataka reserves the
                right to reject any tender, if at any time it is discovered that the
                bidder has made misrepresentation or does not respond promptly to
                request for supplementary information that may be required for
                evaluation. Such rejected bidders will forfeit the EMD.


        (iii)   In the event, the bid after qualification is rejected as a consequence
                of the above, the Govt. / Director of Horticulture, Government of
                Karnataka, reserves the right to invite the bidder with the next best
                offer for negotiations or take any such measure deemed fit at its sole
                discretion, including annulment of the whole process. Such rejected
                bidders will forfeit the EMD and bid security.


        (iv)    The bidder may modify, substitute or withdraw the tender document
                after submission provided that a written request is received by the
                Government / Director of Horticulture, Government of Karnataka,
                before the due date of submission. No substitution or withdrawal
                will be permitted after due date for submission.


        (v) Withdrawal of the tender document during the interval between the date
               of submission and closing date of tender will result in forfeiture of
               EMD.


        (vi)    At any time, prior to the due date for submission of tender, the
                Government / Director of Horticulture, Government of Karnataka,
                may issue an addendum for modifying the tender document. Any
                such addendum will be sent in writing to all the bidders who have
                purchased the tender document. The bidders shall promptly
                acknowledge the receipt of the addendum.
Bid for Selection Of Consultants under NHM                                    9




        (vii)   In order to provide bidders a reasonable time to examine the
                addendum or for any other reason, the Government / Director of
                Horticulture, Government of Karnataka, at its own discretion may
                extend the last date for submission of tender document.


        (viii) Tender documents will be submitted in the prescribed formats
               accompanied by EMD of Rs. 25,000/- in favour of Director of
               Horticulture, Government of Karnataka. The documents without
               EMD will not be accepted.
Bid for Selection Of Consultants under NHM                                    10


                                                                   Appendix – A
                        FORMAT FOR COVERING LETTER

The Director,
Department of Horticulture,
Government of Karnataka,
Lalbagh,
Bangalore
Dear Sir,
  Sub.: Bids for Selection Of Consultants for development of Vegetable Sector
                    under National Horticulture Mission, Karnataka
                                      ---
Being duly authorized to represent and act on behalf of ______ (hereinafter
referred to as "the Bidder"), and having reviewed and fully understood all of the
information provided in the Tender Document provided to the Director of
Horticulture / Government of Karnataka, in respect of the captioned Project, the
undersigned hereby submits the Tender Document, completed in two parts, as
required.

For your evaluation, we are enclosing our Tender Document with the details as per
the requirements.

We confirm that our Tender Document is valid for a period of ______ (___) days
from _______ (Tender Document Due Date).

We also hereby agree and undertake as under :

Notwithstanding any qualifications or conditions, whether implied or otherwise,
contained in our Document, we hereby represent and confirm that our Document
is unqualified and unconditional in all respects and we agree to the terms of the
proposed agreement, a draft of which also forms a part of the Tender Document
provided to us.
…………………
Signature of the Authorized Person

…………………
Name of the Authorized Person
Date …………..
Note : On the letterhead of the Bidder.
Bid for Selection Of Consultants under NHM                                  11
                                                                 Appendix – B

                        FORMAT FOR DETAILS OF BIDDER


I.      COMPANY / FIRM DETAILS

1.      (a) Name

        (b) Address of the registered office

        (c) Date of registration / incorporation

        (d) Date of commencement

2.      Details of individual(s) who will serve as the point of contact /
        communication with Director of Horticulture / Government of Karnataka :
        (a)   Name                       :
        (b)   Designation                :
        (c)   Company                    :
        (d)   Address                    :
        (e)   Telephone Number           :
        (f)   E-mail address             :
        (g)   Fax number                 :
        (h)   Mobile number              :
3.      Name, designation, address and phone numbers of Authorized Signatory of
        the Bidder :
        (a) Name                         :
        (b) Designation                  :
        (c) Company                      :
        (d) Address                      :
        (e) Telephone Number             :
        (f) E-mail address               :
        (g) Fax number                   :
        (h) Mobile number                :
Bid for Selection Of Consultants under NHM                                         12


4.      Brief description of the Bidder's line of consultancy & responsibility in this
        tender for Selection Of Consultants for development of Vegetable Sector
        under National Horticulture Mission, Karnataka.

5.      Experience of Bidder

        (a)     Number of years of experience in consultancy.

        (b)     Details of major consultancy assignments handled.

        (c)     Turnover from consultancy business for the past three years :

                        Details              I year     II year        III Year
                   No. of Clients
                   Turnover
                   (Rs. lakhs)
                   Operating
                   Profit
                   (Rs. lakhs)
                   Net worth
                   (Rs. lakhs)

                * The Bidder should provide details of financial capability based on
                   the annual accounts.

6.        Bio-data of the Principal / Key Consultants proposed to be involved in the
          present assignment.

7.        Branch offices / resource persons at districts.

8.        Kindly enclose an Approach Paper to the Study with this format.
Bid for Selection Of Consultants under NHM                                       13



                                                                     Appendix – C

                 FORMAT FOR ANTI-COLLUSION CERTIFICATE

                                 Anti-Collusion Certificate



We hereby certify and confirm that in the preparation and submission of our Bid
for Selection Of Consultants for development of Vegetable Sector under National
Horticulture Mission, Karnataka, we have not acted in concert or in collusion with
any other bidder or other person(s) and also not done any act, deed or thing which
is or could be regarded as anti-competitive.

We further confirm that we have not offered nor will offer any illegal gratification
in cash or kind to any person or agency in connection with the instant Proposal.



Dated this___________ Day of _______ 2006



__________________

(Name of the Bidder)



__________________

(Signature of the Authorized Person)



__________________

(Name of the Authorized Person)
Bid for Selection Of Consultants under NHM                                                      14
                                                                                  Appendix – D

FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF PROPOSAL
              (On stamp paper of relevant value)

                                 POWER OF ATTORNEY

Know all men by these presents, We ____ (name and address of the registered
office2) do hereby constitute, appoint and authorize Mr./ Ms._____________
___________________ (name and residential address) who is presently employed
with us and holding the position of ___ as our attorney, to do in our name and on
our behalf, all such acts, deeds and things necessary in connection with or
incidental to our submitting Tender Document to Director of Horticulture /
Government of Karnataka, for Selection of Consultants for development of
Vegetable Sector under National Horticulture Mission, Karnataka, including
signing and submission of all documents and providing information / responses to
Director of Horticulture / Government of Karnataka, in all matters in connection
with our Tender Document.

We hereby agree to ratify all acts, deeds and things lawfully done by our said
attorney pursuant to this Power of Attorney and that all acts, deeds and things
done by our aforesaid attorney shall and shall always be deemed to have been
done by us.

                                  Dated this the_______ day of______ 2006

                                  For ___

                                  (Name and designation of the person(s) signing on
                                  behalf of the Bidder)

Accepted

____________ Signature)

(Name, Title and Address of the Attorney)

Date :

2
    In case of partnership firm: name and address of principal office of the partnership firm to be
    provided.
    In case of sole proprietorship: name of the authorized signatory for signing and submitting the
    Tender Document and his permanent residential address shall be provided.
     Bid for Selection Of Consultants under NHM                                        15


         Note:

1.       The mode of execution of the Power of Attorney should be in accordance with
         the procedure, if any, laid down by the applicable law and the charter
         documents of the executant (s) and when it is so required the same should be
         under common seal affixed in accordance with the required procedure.

2.       Also, wherever required, the Bidder should submit for verification the extract
         of the charter documents and documents such as a resolution/ power of
         attorney in favour of the person executing this Power Of Attorney for the
         delegation of power hereunder on behalf of the bidder.

3.       In case the proposal is signed by an authorized Director, a certified copy of the
         appropriate resolution / document conveying such authority may be enclosed in
         lieu of the Power of Attorney.
Bid for Selection Of Consultants under NHM                                   16



                                             PART - II

                                       Financial Bid



                           FORMAT FOR FINANCIAL BID



We hereby submit our Financial Bid for Selection Of Consultants for development
of Vegetable Sector under National Horticulture Mission, Karnataka, as follows:

1.      The bid amount for Selection Of Consultants for development of Vegetable
        Sector under National Horticulture Mission, Karnataka is Rs. __________,
        inclusive of all taxes.



2.      Schedule of payment is as follows :




3.      We shall be arranging 15 % of the Bid amount as security deposit on
        selection and award of the assignment by way of D.D., payable in favour
        of Director, Department of Horticulture, Government of Karnataka.

Dated this__________ day of __________ 2006

__________________

(Name of the Bidder)

__________________

(Signature of the Authorized Person)

Note : On the letterhead of the Bidder.
Bid for Selection Of Consultants under NHM                                          17
                                                                                  Draft

                              AGREEMENT FORMAT
                    (to be executed after selection of the Consultant)


This Agreement signed this day ……………………… ……………………………
between         ________________________,            having       its    office      at
___________________________________ represented by __________________
on one part and Consultants for development of Vegetable Sector under National
Horticulture       Mission,        Karnataka   __________________,        represented
by_________________, on other part defines the obligations of each of the
parties.

1.      Department of Horticulture, Government of Karnataka :
        (i)     To facilitate collection of information as required by the Consultant
                on the vegetable sector in Karnataka through district level offices
                and head offices.

        (ii)    To approve schedule of work pertaining to the scope of consultancy.

        (iii)   To approve promotional programmes for dissemination of
                information to various stakeholders at district level / state level.

        (iv)    To arrange for pay the consultant fees as per mutually agreed
                schedule as per the tender.

2.      Selected Agency

        (i)     To provide security deposit of 15 % of the bid amount on selection
                and award of work.

        (ii)    To make a presentation on the approach and suggest suitable
                strategies for implementation of the programme under National
                Horticulture Mission (vegetable sector), focusing on identification of
                vegetables for different regions in the State, productivity
                improvement, best practices, post-harvest management, processing
                and value addition, etc..
Bid for Selection Of Consultants under NHM                                         18




        (iii)   To carry out promotional programmes at district and state level for
                disseminating information to stakeholders in the National
                Horticulture Mission programme.

        (iv)    To monitor the implementation and suggest ways & means to bridge
                bottlenecks from time to time.

        (v)     To provide feed back on the achievements of National Horticulture
                Mission (vegetable sector) in Karnataka, with focus on productivity,
                value addition, post-harvest management and processing.

        (vi)    Any other facilitating work pertaining to vegetable sector under the
                programme.



                Signed this day __________ of Month _________, 2006



                                 1.      Authorized signatory of the Govt.




                                 2.      Authorized signatory of selected agency


                                             Witness :
                                                1.
                                                2.
Bid for Selection Of Consultants under NHM                                           19


IMPORTANT


                      INSTRUCTIONS TO THE TENDERERS

1.      Only one set of the Tender Document will be issued.

2.      Request for issue of duplicate Tender Document will not be considered.

3.      Tender Document is not transferable.

4.      Tender to be submitted strictly in accordance with terms and conditions and
        scope of work contained in the Tender Document.

5.      While submitting the tender, regard shall be had to the clarifications,
        modifications, amendments, etc., issued in writing by the Government
        either on its own motion or specific clarifications sought by the tenderer
        before submitting the bid. Such amendment will be issued to all the
        tenderers who have purchased the tender document.

6.      Tenders submitted by telegrams, telexed or Tele-faxed shall not be
        considered and shall be rejected.

7.      Tender which is incomplete, not accompanying EMD, documents and
        received after the stipulated time and date specified in the tender
        notification/extended time and date shall be rejected.

8.      Necessary authorization letter shall be submitted along with the Tender
        Document.

9.      It shall be the sole responsibility of the tenderer to satisfy the Government
        that it possesses the requisite experience, expertise, skill, financial back-up,
        infrastructure and that it has at its disposal suitable modern facilities and
        specialized employees to take up the work.

10.     The Government reserves the right to request the Tenderers to make a
        presentation of their approach and mode of carrying out the work and any
        such presentation shall be made at their own cost, risk & liability.
Bid for Selection Of Consultants under NHM                                         20



11.     The EMD will be interest free and will be returned to the unsuccessful
        tenderer after the finalization of the order.

12.     Tenderers should quote only in English figures as well as in words the rates
        and total amounts tendered by them.

13.     No request from the Tenderer in respect of any additions, amendments,
        modifications, alterations, corrections, etc., of whatsoever nature will be
        considered after opening of the tenders and such request may lead to
        rejection of tender.

14.     It is the responsibility of the successful tenderer to make his own
        arrangements for obtaining necessary materials, licenses, permits,
        clearances, etc., except as specified in the contract.

15.     Acceptance of Tender will be intimated to the successful Tenderer through
        a Letter of Award.

16.     Exercising undue influence or canvassing in any form is strictly prohibited
        and the tenders submitted by such Tenderers, will be liable for rejection.

17.     It may please be noted that the Tenderers should be very careful to deliver a
        bonafide tender and after submitting the Tender he will not resile from his
        offer and should refrain from modifying the terms and conditions thereof,
        without being specifically asked to do so in writing. Failure to observe the
        foregoing stipulations the earnest money deposited shall be forfeited and
        the revised offer of the tenderer will be ignored.

18.     The Government at its absolute discretion, reserves the right to reject any or
        all the bids/tenders at any time without assigning any reason(s) whatsoever.
Bid for Selection Of Consultants under NHM                          21




                            Government of Karnataka
                       Department of Horticulture
                                     Lalbagh, Bangalore




                                Tender Document




                        Selection Of Consultants
                                   for
              Implementation of Programme under
                 National Horticulture Mission
                     (for Vegetable sector)



                                                          Sl.No. …………
Bid for Selection Of Consultants under NHM                               22

                                             CONTENTS


             Sl.No.                             Description
                          Notice Inviting Tender
                          Information to Bidders
                 A.       Background
                 B.       Scope of work
                 C.       Bidding Process and Selection of Consultants
                 D.       Conditions
                          Part I : Technical Bid
                          Part II : Financial Bid

				
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