4 Together Partnership 11th November 2009 6pm, Ferryhill Business and Enterprise College PRESENT: Partner Organisations Ian Brown IB Acting Inspector Warren Edwards WE Gillian Fortune GE Phil Gover PG Darren Race DR Nick Whitton NW Public Representatives Chris Buston CB Tony Cutmore TC Margaret Hayes MH Kath Merrington KM Helen Winskill HW Elected Members Cllr Brian Avery Cllr BA Cllr David Farry Cllr DF Cllr Alan Hodgson Cllr AH Cllr Charles Magee Cllr CM Cllr Christine Potts Cllr CP Cllr Len Potts Cllr LP OFFICER ATTENDANCE Lee Stephenson, Principal Area Action Partnership Co- ordinator Helen Pinkney, AAP Support Officer Paula Nixon, Community Development Project Officer Peter Henderson, Community Development Project Officer PUBLIC ATTENDANCE Doreen Barber; Anne-Marie Curry; Paul Gray; Michele MacCallam; Zena Roddam; Betty Sheppard. APOLOGIES: Tony Brimm Cllr Pat McCourt Jeff Riddell A1. Introduction and apologies DR opened the meeting and introduced PN and PH to the Board. He invited the observers to stay behind if they had any questions. DR introduced Chris Buston as the new Public Representative. A2. Agreement of Minutes from the previous meeting (12th Oct) Matters Arising. Pg1. DF asked for his apologies to be added Pg2. Actions completed by LS LS asked the Board if they would allow the to recording of the amendment without resending. The Board agreed. A3. Local Neighbourhood Issues LS presented the issues that had been brought to her attention prior to the meeting Cllr Magee’s letter was presented. LS informed the Board that she had held a meeting with Cllr Mike Smith regarding projects in Bishop Middleham A letter from Ferryhill Town Council asking for a letter of support for Dean Park phase 2 was presented. Cllr BA proposed that a letter should be sent, this was seconded by GF A letter from Ferryhill 2000 was presented; it was proposed that they be invited to a Board meeting in the New Year. The group agreed. LS informed the Board that the Forum letters will be sent out week commencing 16th November 2009. She asked the Board to take posters if they would like to put some up. LS relayed the information regarding Chilton GP surgery LS informed the group that the Ferryhill Art Project Steering Group were holding a meeting on Monday 16th November 2009 at Ferryhill Town Council Offices, 4:30-5:30pm LS informed the Board that the results from the Place Survey were now available; she asked that anyone wanting this information should contact her. DR, KM, GF, HW, and CB expressed an interest in obtaining this information. ACTION HP The Communication Strategy was distributed. LS explained that this detailed what the Board can and cannot do, that the Partnership can develop its own underneath this guidance and that this was for reference. GF proposed that the AAP develop its own LS informed the Board that this had been discussed DR proposed that this could be an item on the Forum; it could be asked how the Forum would like to be communicated with. Cllr CP raised issues with the post. LS apologised to anyone who did not receive papers and asked that all Board members provide an email address to ensure that papers are received before the meeting. LS informed the group that the Board papers are available to the Forum but are not posted out; this could be done but this would be at a cost to the Partnership TC suggested that they could be put in public libraries akin to what is done by Town and Parish Councils. ACTION LS to investigate. The Winter Maintenance Overview and scrutiny is out; all members of the Board expressed an interest in receiving a copy. ACTION – HP to distribute to Board and Town and Parish Councils LS has received 3 Neighbourhood Budget Applications for the Board’s information 1) Cllr Magee – Feasibility Study for Dean Park - £10K 2&3) Cllr Christine Potts and Cllr Avery – Chilton Skate Park - £25K each No other formal issues had been raised. DR thanked Lee and the Board A4. Priorities & Action Plans LS referred back to the options report agreed on the percentage going to the Forum. She informed them that if the Board still wants to do this then a figure needs to be agreed on. LS informed the Board that there is now a Stage 2 Application form; this is not an open bidding process but rather a mechanism to capture information from the task and finish groups. LS proposed that the Board may want to consider giving each lead of the projects already proposed on the action plan a form to fill in and submit so that all projects can then be considered by a sub-group. This sub-group could be made up of 2 elected members (1 town/parish and 1 DCC), 2 partner reps and 2 public reps (different geographic location). The Sub-group could then rank the 19 projects on the Boards behalf, see what we can fund to a specific point and any remaining projects could then go to the Forum to be voted on and paid for with the top- slice allocated to them. Discussion on this ensued. LS distributed the Action Plans and supporting documents including a table detailing geographic breakdown of project spend. She told the group that some late entries have been included for information only. She told the Board that the Action Plans are not the same across all of the AAPs, 4 Together opted for a full report with the table of projects at the back of the document. LS thanked the task and finish groups for their input. She told the Board that the Action Plan is still only in draft form. It was noted that the majority of projects could be delivered by local organisations which would mean as much of the money as possible would be spent directly in the area. LS went through the Action Plan and projects. KM noted that one of the projects for the Activities for Young People group was missing. ACTION HP to rectify. The Board decided that a sub-group should be set up to prioritise the priorities It was decided that the project leads should complete the Stage 2 Application form Discussion on top-slicing ensued. It was decided by the Board that it should remain as close to the £30K as possible as agreed and Minuted at the previous meeting. HW asked what would happen of there isn’t enough in the Forum pot to fund the projects that go forward. LS – If for example the top 2 voted projects add up to £35K then the second project may not receive the full allocation it applied for. The issue would have to be brought back to the Board to discuss whether or not Members would like to fund the shortfall or whether the additional needed to be allocated out of next years AAP pot if appropriate. LS then asked for volunteers for the appraisal sub-group saying that although members who had submitted projects could be on the sub- group, they would need to declare an interest at the time and demonstrate a level of detachment. The following then came forward: Cllr David Farry Cllr Alan Hodgson Gillian Fortune Darren Race Kath Merrington Helen Winskill CP congratulated the task and finish groups on the worthwhile projects pointing out that many addressed County Council concerns including pregnancy and NEETs. GF asked if task and finish groups would have a role in prioritising the projects. LS said no, now a sub-group has been appointed they would take on the responsibility on the ranking exercise. A5. Countrywide Partner Issues No issues were given to LS before the meeting HW informed the Board that the Local Children’s Board are looking to commission a project around risky behaviour in Ferryhill, Chilton and Shildon; this will be a big investment. LS updated the Board on the Forum. It will be held on 9th December 2009 at Ferryhill Leisure Centre A brief overview of the current proposed format was given; this will be confirmed once the Agenda is set. It was suggested that communication be addressed; i.e. how the Forum would like to be kept informed. HW asked about the engagement of young people. Discussion ensued. It was decided that school ambassadors be contacted. A6. Date and Time of Next Meeting 6pm, 13th January 2010, Chilton Community College Cllr Christine Potts and Cllr Len Potts submitted their apologies for the next meeting.