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					           Welcome to the
        Georgia Public Defender
          Standards Council




             New Employee Orientation




GPDSC/HR/REV. 10-29-07
                                                  Table of Contents

INTRODUCTION .........................................................................................................................................3
MISSION STATEMENT ..............................................................................................................................4
PAYROLL INFORMATION AND DIRECT DEPOSIT...........................................................................5
    FREQUENCY ...........................................................................................................................5
    DIRECT DEPOSIT ....................................................................................................................5
    SAO EMPLOYEE SELF SERVICE ............................................................................................5
LEAVE ACCRUAL AND USAGE ..............................................................................................................7
    ANNUAL LEAVE ....................................................................................................................7
    SICK LEAVE ...........................................................................................................................7
    REPORTING USED LEAVE HOURS .........................................................................................8
    PERSONAL LEAVE .................................................................................................................8
    FORFEITED LEAVE HOURS ....................................................................................................8
    LEAVE WITHOUT PAY ...........................................................................................................9
HOLIDAYS..................................................................................................................................................10
STATE HEALTH BENEFIT PLAN..........................................................................................................11
STATE OF GEORGIA FLEXIBLE BENEFITS PROGRAM................................................................12
    DENTAL INSURANCE ...........................................................................................................12
    VISION COVERAGE ..............................................................................................................12
    SPENDING ACCOUNTS .........................................................................................................12
    LIFE INSURANCE ..................................................................................................................13
    ACCIDENTAL DEATH AND D ISMEMBERMENT INSURANCE .................................................13
    DISABILITY INSURANCE ......................................................................................................13
    LONG TERM CARE INSURANCE ...........................................................................................13
    LEGAL INSURANCE ..............................................................................................................13
    SPECIFIED I LLNESS PLAN ....................................................................................................14
BENEFIT PAYROLL DEDUCTIONS......................................................................................................15
    15TH OF THE MONTH PAYROLL DEDUCTIONS ....................................................................15
    END OF THE MONTH PAYROLL DEDUCTIONS .....................................................................15
EMPLOYEES’ RETIREMENT SYSTEM ...............................................................................................16
    MANDATORY PARTICIPATION .............................................................................................16
    GROUP TERM LIFE INSURANCE ...........................................................................................16
    REFUND OF CONTRIBUTIONS ..............................................................................................16
PEACH STATE RESERVES .....................................................................................................................17
    THE GEORGIA RETIREMENT INVESTMENT PLAN ................................................................17
STATE EMPLOYEE CREDIT UNION....................................................................................................18
GEORGIA HIGHER EDUCATION SAVINGS PLAN...........................................................................19
EMPLOYEE ASSISTANCE PROGRAM ................................................................................................20


GPDSC/HR/REV. 10-29-07                                                                                                                   PAGE 1 of 13
                                         Table of Contents

IMPORTANT CONTACT INFORMATION ...........................................................................................21
   GPDSC HR STAFF ..............................................................................................................21
   FLEXIBLE BENEFITS PROGRAM ...........................................................................................21
   STATE HEALTH BENEFIT PLAN ...........................................................................................21
   EMPLOYEE’ S RETIREMENT SYSTEM ...................................................................................21
   EMPLOYEE ASSISTANCE PROGRAM ....................................................................................21




GPDSC/HR/REV. 10-29-07                                                                                            PAGE 2 of 13
INTRODUCTION
We are pleased you have made the Georgia Public Defender Standards Council your
employer of choice. This brief overview is designed to provide you, the new employee,
the information needed for a smooth introduction to GPDSC’s mission, payroll
information and direct deposit, leave time and holiday, as well as acquaint you with our
impressive selection of benefit options.

Should you need additional information at the conclusion of this orientation, please call
Joan Nalls, Human Resources Manager, at 404-232-8913.

CONGRATULATIONS ON YOUR APPOINTMENT and BEST WISHES FOR A
SUCCESSFUL CAREER!




GPDSC/HR/REV. 10-29-07                                                          PAGE 3 of 13
MISSION STATEMENT
The Georgia Public Defender Standards Council is an independent agency within the
executive branch of the government of Georgia. The mission of the Georgia Public
Defender Standards Council is to ensure, independently of political considerations or
private interest, that each client whose cause has been entrusted to a circuit public
defender receives zealous, adequate, effective, timely, and ethical legal representation,
consistent with the guarantees of the Constitution of the State of Georgia, the
Constitution of the United States and the mandates of the Georgia Indigent Defense Act
of 2003; to provide all legal services in a cost effective and efficient manner; and to
conduct that representation in such a manner that the criminal justice system operates
effectively and efficiently to achieve justice.




GPDSC/HR/REV. 10-29-07                                                          PAGE 4 of 13
PAYROLL INFORMATION AND DIRECT DEPOSIT
Frequency

Payday is the 15th and the last day of the month. If either of those days fall on a weekend
or holiday, payday will be the last work day prior to those days.

The State does not pay on a lag. If your start date is the 1 st of the month, you will receive
your first check on the 15 th for the days worked from the 1 st through the 15th. If your start
date is the 16th of the month, you will receive your first check on the last day of the
month for the days worked from the 16 th through the last day of the month.


Direct Deposit

Direct Deposit is mandatory immediately upon employment. However, your first
paycheck will be a paper check as the bank requires pre-notification. Also, if you change
your direct deposit account, you will receive a paper check on the next pay day, and the
new direct deposit instruction will be effective on the second next pay day.


SAO Employee Self Service

Effective January 1, 2006, GPDSC began participating in the Employee Self Service,
managed by the State Accounting Office (SAO). GPDSC employees will no longer
receive a paper paycheck or a paycheck stub under normal payroll procedures.
Employees can view and print out payroll, tax, compensation, leave balance, and personal
information through the secure Employee Self Service (ESS) web site located inside
Team Georgia Connection page https://www.team.georgia.gov

Information below provides you instruction for how to login to ESS. Please contact Joey
Mak at 404-232-8920 for assistance with ESS sign-in, navigation or printing.

How to register at Team Georgia:
Go to Team Georgia Connection website at https://www.team.georgia.gov. You must
register before your first login. Click the “Register Now!” button on your left, then you
will see the registration page. Enter all the required information (marked by an
asterisk*). For the field “E-mail Address”, you will need to enter your State email
address (which contains “@gapublicdefender.org”, “@gacapdef.org”, or
“@gpdsc.org”). For the field “Agency”, click the drop-down arrow to display a list of
options, then choose “Public Defender Standards Council, Georgia”. Then, click the
“Register” button. Within a few seconds, your password will be sent to the e-mail
address you use for registration. Once you receive the e-mail, open it and locate the
password, and then highlight and copy it. Go back to Team Georgia home page. Enter



GPDSC/HR/REV. 10-29-07                                                              PAGE 5 of 13
your email address and paste the password from the email, then click the “Log In”
button. (If you would like to stay logged in for future visits, please check the option
“Automatically log me in on future visits” when you login.) You are now logged in to the
Team Georgia Connection. If you have problems or questions regarding the Team
Georgia website, please contact Team Georgia at 404-818-6600 or send email to
help@georgia.gov.

How to login to Employee Self Service (First Time User):
Before you can login to the State Employee Self Service, you will need to login to the
Team Georgia website (please see above for registration instructions). After you
successfully login to Team Georgia, click on the “ESS/TeamWorks” tab on top of the
page. The system will direct you to the State Employee Self Service login page. Enter
your Employee ID (please see below for help with Employee ID) in the user ID field and
your Social Security Number without the dashes in the password field, and then click
“Sign In”. After your first login, you will be required to change your password. You must
enter your Social Security Number without the dashes as the current password and key in
a new password twice. New passwords must contain at least 8 characters, including at
least one special character and at least one number (please see below for password
requirement). Also, you must select and answer all three different security questions.
Click the down arrows to pick a question, and then enter your answer in the response
area (these fields are not case sensitive). Enter your e-mail address (if available). Click
on the “Submit Changes” button. Then you will see a message telling you your password
has been successfully saved, and the system will prompt you back to the Employee Self
Service login page. Now, use your Employee ID and your newly created password to
login. After you log in, you will see the Employee Self Service main page with a menu on
the left hand side of your screen. Click on the items to navigate to the pages you want to
view. The next time you log in, the system will direct you to the main page at once.

How to find your Employee ID:
If you do not know your Employee ID, either contact HR at 404-232-8900 or look at your
previous pay stub. Your Employee ID is located immediately to the right of your name on
the inside of your pay stub and begins with two zeros.

Password requirement:
Password field is case sensitive. New passwords must contain at least 8 characters,
including at least one special character (e.g. !, @, #, $) and at least one number. An
example of a valid password is: mypass2#.




GPDSC/HR/REV. 10-29-07                                                           PAGE 6 of 13
LEAVE ACCRUAL AND USAGE
Annual Leave

In the first 5 years of employment, you earn 5 hours of annual leave per pay period.
After 5 years of continuous service, you earn 6 hours of annual leave per pay period.
After 10 years of continuous service, you earn 7 hours of annual leave per pay period.
You must be in pay status a minimum of 40 hours in a pay period to receive these
accruals.

The maximum number of annual leave hours you can accumulate is 360 hours. After this
limit is reached, you WILL continue to accrue leave but anything over 360 hours will be
forfeited.

Annual leave is available for planned vacations or for occasional time off to take care of
personal business.

Your annual leave balance will be paid out to you when you leave state employment.


Sick Leave

You earn 5 hours per pay period throughout your career with the State. You must be in
pay status a minimum of 40 hours in a pay period to earn these accruals.

The maximum number of sick hours you can earn is 720 hours. After this limit is
reached, you WILL continue to accrue but any hours over 720 will be forfeited.

Sick leave provides you with income protection during time of illness or for routine
doctor appointments. You can request your sick leave for the following matters:
    personal illness or disability
    absence needed because of exposure to contagious disease when exposure
        endangers the health of others
    dental or medical care
    absence due to dental or medical care, illness, accident, or death in your
        immediate family which requires your presence

When you leave state employment or retire, you will not be paid for your sick leave
balance.




GPDSC/HR/REV. 10-29-07                                                           PAGE 7 of 13
Reporting Used Leave Hours

Please report all your used leave hours, including Annual, Sick, and Personal leave, to
your office administrative staff at the beginning of each month for leave taken during the
previous month. Failure to report used leave hours in a timely and accuracy manner may
cause for disciplinary action.

If an employee used more annual or sick leave than has been accrued, the employee’s
salary will be adjusted to show uncompensated time.

You should keep in mind that a basic term and condition of your job is appropriate leave
use and regular attendance. You will be evaluated how well you adhere to agency
procedures for requesting and using leave and attendance standards. Not meeting these
standards could result in your not receiving a salary increase for the rating period.


Personal Leave
On December each year, employees have the opportunity to convert some of the sick
leave to personal leave. If you have accrued over 120 hours of sick leave, you are
eligible to convert up to 24 hours sick leave in excess of 120 hours to personal leave each
calendar year. You will receive a leave conversion form stating whether you have
accrued enough hours to convert sick leave to personal leave. You can convert hours by
replying to that letter.

All converted hours will become available to use during the following calendar year, and
these hours will be forfeited if not use within this calendar year.

Personal leave can be used for any personal matters, but you must get approval from your
supervisor in advance.

You will not be paid out for your personal leave balance if you leave your employment.


Forfeited Leave Hours

At the beginning of each month, if your annual or sick leave balance exceeds the
maximum limit stated above, the exceeded amount will be forfeited. However, you may
still be able to use your forfeited hours in the following circumstances.

In case of long-term illness or disability, your forfeited leave hours (annual and sick
leave) could be restored to you on an as needed basis after you have exhausted all your
annual and sick leave balance.

Members of the Employees’ Retirement System can use forfeited leave to extend years of
service to retire earlier. This benefit would start if you have saved a combined total of at


GPDSC/HR/REV. 10-29-07                                                           PAGE 8 of 13
least 960 hours of forfeited sick leave, forfeited annual leave, combined with any balance
of sick leave hours you have accrued.


Leave Without Pay

A regular leave of absence without pay (LWOP) for up to 12 months is available for all
employees with approval from your office head. You must request this type of leave by
completing the “Leave Without Pay Request From” and submitting it to HR in advance.
After your request is processed, you will be notified of the approval in writing notice by
HR.

Leave without pay will be charged any time an employee is absent from work and does
not have leave to cover the time off by HR.

Employees MUST continue all insurance options, both Flexible Benefits and State Health
Benefit Plan, in which they have enrolled by paying the required after-tax premium
during a period of "approved leave of absence without pay" for a period of up to 12
months.




GPDSC/HR/REV. 10-29-07                                                           PAGE 9 of 13
HOLIDAYS
We enjoy twelve paid holidays and the Governor declares which holidays State
employees observe each year. The following is the list of state holidays when the Capitol
and all state agencies will be closed in 2007:

New Year’s Day                      Monday, January 1
Martin Luther King, Jr.’s Birthday Monday, January 15
Robert E. Lee's Birthday            January 19 - Observed on Friday, November 23
Washington's Birthday               February 19 - Observed on Monday, December 24
Confederate Memorial Day            Monday, April 23
Memorial Day                        Monday, May 28
Independence Day                    Wednesday, July 4
Labor Day                           Monday, September 3
Columbus Day                        Monday, October 8
Veterans Day                        November 11 - Observed on Monday, November 12
Thanksgiving Day                    Thursday, November 22
Christmas Day                       Tuesday, December 25

Full time employees who are scheduled to work on a holiday will be given an equal time
off on another day.

To be eligible for a paid holiday, you would need to be in pay status either the day before
or the day after the holiday. Being in pay status means that you would need to be at work
or on approved paid leave.




GPDSC/HR/REV. 10-29-07                                                         PAGE 10 of 13
STATE HEALTH BENEFIT PLAN
The Georgia Department of Community Health (DCH) administers the State Health
Benefit Plan (SHBP), which provides health insurance coverage to all state employees
and their eligible dependents.

All full time, regular employees of the GPDSC are eligible to participate in SHBP. Visit
http://dch.georgia.gov/00/channel_title/0,2094,31446711_32021041,00.html for detail
membership information.

For new employees, coverage becomes effective the first day of the month after
completing a full calendar month of employment. Enrollment information and
documents to select your benefits will send to you within 7 to 10 business days after your
date of hire.

If you have any questions regarding SHBP, please contact Andrea Aplin, benefit
specialist, at 404-232-8914.




GPDSC/HR/REV. 10-29-07                                                         PAGE 11 of 13
STATE OF GEORGIA FLEXIBLE BENEFITS PROGRAM
All full time, regular employees of the GPDSC are eligible to participate in the State
Flexible Benefits Program. The program provides many types and levels of financial
protection as well as a variety of medical programs (EXCEPT health insurance) for
employee and family members.

Following are options available through the program:
       Dental Insurance
       Vision Coverage
       Spending Accounts
       Life Insurance
       Accidental Death and Dismemberment Insurance
       Disability Insurance
       Long-Term Care Insurance
       Legal Insurance
       Specified Illness Plan

Some of the options require medical underwriting before insurance is approved and
coverage begins.

For new employees, coverage becomes effective the first day of the month after
completing a full calendar month of employment. Enrollment information and
documents to select your benefit options will mail to you within 7 to 10 business days
after your date of hire.

Following are highlights of the State Flexible Benefits Program. For more detailed
information, please visit the State Personnel Administration (SPA) website, formerly the
Georgia Merit System, at http://www.spa.ga.gov/employees/flexible_benefits.asp.


Dental Insurance
The Regular and PPO options are provided by United Concordia, and prepaid option is
provided by CIGNA. All three plans offer single or family coverage for customary and
preventive dental care.


Vision Coverage
The vision plan is offered through Spectera. Spectera features covered exams and
materials as well as statewide access to a network of panel providers.

Spending Accounts
Spending accounts are available for two types of expenses: health care and child or other
dependent care. The Health Care Spending Account helps you save tax dollars on the


GPDSC/HR/REV. 10-29-07                                                         PAGE 12 of 13
health-related treatment you and your family receive. The Dependent (Child) Care
Spending Account provides you with the opportunity to use tax-free dollars to pay for the
care of your qualified dependents, including children under the age of 13, elderly parents
and dependents of any age who are unable to care for themselves because of a mental or
physical handicap.


Life Insurance
Employee, spouse, and child life insurance is provided by Minnesota Life Insurance. As
a new employee, you may choose coverage up to 7 times your annual salary, and
maximum coverage is $500,000. For your spouse, you may choose $6,000, $12,000,
$30,000, $60,000, $100,000, $150,000, $200,000, or $250,000 coverage levels. For your
child(ren), you may chose $3,000, $6,000, $10,000, $15,000 or $20,000 coverage levels.
Some levels of coverage may require medical underwriting.


Accidental Death and Dismemberment Insurance
AD&D is also provided by Minnesota Life Insurance and covers the employee only. You
may choose coverage up to 7 times your annual salary, and maximum coverage is
$500,000.


Disability Insurance
Short-term disability and long-term disability are both provided by Standard Insurance
Company and help provide income protection against the unexpected. Short and long-
term disability coverage is available for the employee only.

Long Term Care Insurance
Unum Provident is the provider for Long Term Care and offers coverage to you, your
spouse, your parent(s) and your parent(s)-in-law on a direct payment basis. Long-term
care refers to a wide range of personal care, health and social services for people of all
ages who suffer a chronic disease or long lasting disability.

Legal Insurance
The Signature LegalCare Plan provides many personal legal services, from writing a
Will, reviewing contracts, and answering legal questions, to actually representing you in
court. Enrolled members will have both telephone legal services and in-office legal
services. Employees may select Legal Insurance option for themselves and eligible
dependents.




GPDSC/HR/REV. 10-29-07                                                           PAGE 13 of 13
Specified Illness Plan
The Specified Illness Insurance Plan is designed to help you and your family cope with
and recover from the financial stress of surviving a critical illness or condition. Lump-
sum benefits ranging from $5,000 to $50,000 paid directly to the insured on the
occurrence, re-occurrence, and additional occurrence of a covered specified illness or
event.




GPDSC/HR/REV. 10-29-07                                                          PAGE 14 of 13
BENEFIT PAYROLL DEDUCTIONS

15TH Of the Month Payroll Deductions
Health care premium deductions are taken from the 15 th of the month paycheck.

Half of the spending account premium for health or dependent care is taken from the 15 th
of the month paycheck.


End of the Month Payroll Deductions
The remaining half of the spending account premium for health or dependent care is
taken from the end of the month paycheck.

All other flexible benefit premiums are taken from the end of the month paycheck.




GPDSC/HR/REV. 10-29-07                                                        PAGE 15 of 13
EMPLOYEES’ RETIREMENT SYSTEM

Mandatory Participation
All full-time employees are required to become members of ERS as a condition of
employment. 1.5% of your salary is contributed to ERS each pay period. 1.25% of that
is contributed to your retirement pension and .25% goes toward your group term life
insurance.


Group Term Life Insurance
Your group term life insurance pays out 18 times your monthly salary to your beneficiary
at the time of your death.


Refund of Contributions
You are vested after 10 years of employment. If you separate employment prior to being
vested, you may request a refund of your contributions.

For more information, please visit Employees’ Retirement System of Georgia at
http://www.ersga.org.




GPDSC/HR/REV. 10-29-07                                                       PAGE 16 of 13
PEACH STATE RESERVES

The Georgia Retirement Investment Plan
In addition to mandatory retirement contributions (ERS), you may elect to participate in
Peach State Reserves - The Georgia Retirement Investment Plan (PSR). With PSR, you
can use payroll deduction to accumulate tax-deferred savings in a 401(k) and/or 457 Plan.
These plans allow employees to save now in a tax-effective way for future needs. For
enrollment information, please visit http://www.ersga.org/PSR/employee/deferred.asp, or
call the Peach State Reserves Information Line at 1-866-MY-GA-PSR (1-866-694-2777),
Monday – Friday, 8:00 a.m. to 8:00 p.m.




GPDSC/HR/REV. 10-29-07                                                       PAGE 17 of 13
STATE EMPLOYEE CREDIT UNION
GPDSC offers membership into the State Employees Credit Union (SECU). SECU is a
not-for-profit financial cooperative offering lower interest rates on loans and competitive
dividends on savings.

If you choose to join the SECU, please complete the membership application and payroll
deduction authorization form, and return the original signed forms with a check in the
amount of at least $7.00 for saving account and/or $25.00 for checking account made
payable to the State Employees Credit Union as initial deposit to

Joan Nalls
Human Resources Manager
Georgia Public Defender Standards Council
104 Marietta Street, Suite 200
Atlanta, GA 30303

Once you join, you will have a lifetime membership, even if you change jobs or move.
For more information, please visit http://www.secuga.org.




GPDSC/HR/REV. 10-29-07                                                          PAGE 18 of 13
GEORGIA HIGHER EDUCATION SAVINGS PLAN
Georgia Higher Education Savings Plan, also known as a 529 College Savings Plan,
provides you eligibility of a state income tax deduction of up to $2,000 per year for each
beneficiary. The GHESP allows your money to grow tax-free. When your savings are
used for qualified higher education expenses, your withdrawals are also free from both
federal and state income taxes. Qualified higher education expenses include tuition, fees,
room and board costs, books, supplies, and equipment required for college enrollment or
attendance. For GHESP enrollment information and investment options, please visit
http://www.gacollegesavings.com. You can also contact the state office of the Georgia
Higher Education Savings Plan at (404) 463-0000 or outside metro-Atlanta at (866) 529-
9529 (toll free), or by email at GA529@otfs.ga.gov.




GPDSC/HR/REV. 10-29-07                                                        PAGE 19 of 13
EMPLOYEE ASSISTANCE PROGRAM
EAP Consultants, Inc. offers GPDSC employees and their family members a number of
convenient on-line services as a part of the Employee Assistance Program. Feature
services include: Securely Request EAP Services, Stress Management Course,
Depression Screen, Behavioral Health, Legal, and Financial Library, Smoking Cessation
Services, and HELPNET. These services allow you to confidentially obtain expert
information on an unlimited basis, 24 hours per day. For more information, call EAP
Consultants, Inc. at 800-869-0276, visit EAP web site at www.eapconsultants.com, or e-
mail them at info@eapconsultants.com




GPDSC/HR/REV. 10-29-07                                                      PAGE 20 of 13
           IMPORTANT CONTACT INFORMATION
           GPDSC HR Staff
Name              Title                      Phone             Fax            Email
Joan Nalls        Human Resources Manager    404-232-8913      404-463-1903   jnalls@gpdsc.org
Andrea Aplin      Benefits Specialist        404-232-8914      404-463-1903   aaplin@gpdsc.org
Joey Mak          Personnel Technician       404-232-8920      404-463-1903   jmak@gpdsc.org



           Flexible Benefits Program
                                    General          Submitted Claim
Plan                                Information      Inquire            Website
Dental Insurance
   CIGNA                            1-800-642-5810   1-800-642-5810     http://provider.healthcare.cigna.com/gms.html
   United Concordia                 1-866-215-2356   1-866-215-2356     http://www.ucci.com/tuctcc/clients.jsp?id=18
Vision Coverage                     1-800-638-3120   1-800-638-3120     www.spectera.com
Spending Accounts                   1-800-952-0450   1-800-952-0450     www.shps.net
Life Insurance and AD&D Insurance   1-888-968-0490   1-800-660-2519     http://www.minnesotamutual.com
Disability Insurance                1-888-641-7186   1-888-641-7186     www.standard.com/
Long-Term Care Insurance            1-888-764-3539   1-888-764-3539     www.unum.com/
Legal Insurance                     1-800-535-2348   1-800-535-2348     www.signaturelegalcare.com
Specified Illness Insurance         1-866-849-2958   1-866-849-2958     www.gms-specifiedillness.com



           State Health Benefit Plan
Plan                                 General Information       Website
Dept of Community Health             1-800-483-6983            http://dch.georgia.gov
PPO, PPO Choice, Indemnity Option    1-800-545-6751            www.myuhc.com/groups/gdch
HDHP                                 877-246-4195
HMO
     BlueChoice                      1-800-464-1367            www.bcbsga.com
     CIGNA                           1-800-564-7642            www.cigna.com
     Kaiser Permanente               1-800-611-1811            www.kaiserpermanente.org
     United Healthcare               1-866-527-9599            www.myuhc.com
TRICARE                              1-800-638-2610 ext. 255   www.asitrisuppga.com

           Employee’s Retirement System
Plan                       Phone            Email                      Website
ERS                        404-350-6300     contact@ers.state.ga.us    www.ersga.org/ers.htm
                           1-800-805-4609
PSR (401(k) & 457 Plan)    1-866-694-2777                              http://myGApsr.csplans.com

           Employee Assistance Program
Plan                       Phone            Email                      Website
EAP                        1-800-869-0276   contact@ers.state.ga.us    http://www.eapconsultants.com/




           GPDSC/HR/REV. 10-29-07                                                       PAGE 21 of 13

				
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