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POSITION JOB DESCRIPTION Position Title Business Advisor Position Number (HR Use only) DOL -00-02-112-0 Work Group Workforce Work Unit Identity Management and Biometrics Team – Service Design Reporting to Programme Manager, Identity Management and Biometrics Location Wellington Salary Band (HR Use only) 15 1.1 Vision and Values VISION New Zealand thriving through people and work VALUES Integrity (Kauanuanu) Fairness, courage, and doing what we say Respect (Pono) Valuing and supporting each other and the public Excellence (Hiranga) Pride and responsiveness 1.2 Role Purpose The Business Advisor provides advice on biometrics and is a subject matter expert position on the development and operation of biometric and image capture, storage, matching capabilities. The role also provides analytical and strategic support for the Programme manager, Biometrics and Identity management. 1.3 Accountabilities Accountability areas Actions/means by which the results are achieved Quality services and Provide quality and timely advice to the Minister and systems Associate Minister of Immigration Provide analytical and strategic support for Programme Manager, Biometrics and Identity Management Provide quality services to internal clients through accurate and prompt advice about biometrics and identity management Provide quality services to external clients through accurate and prompt advice about biometrics and identity management Assist in testing and evaluating biometric hardware and software Identity and biometric resolution expertise Define appropriate techniques to use in One-to-Many matching, Many-to-Many matching Responsible for quality of biometrics and images metadata meets DoL, International Civil Aviation Organisation and other standards Responsible for ensuring complete and accurate information on client bio-data, application form data and other data is collected, stored and used. Design Performance and reporting Contribute effectively to the preparation of regular reports such as Output Statements, Estimates Documents, Annual Report, Corporate Plan, monthly and quarterly reports and special reporting assignments Take part in developing and communicating the strategic business plan for the Biometrics and Identity management team Monitor own work to ensure timely delivery Deliver Identity management and Represent the Biometrics and Identity management Biometrics Team Programme Manager where applicable, in external and engagement and quality internal meetings on related issues assurance Provide a biometrics and identity management perspective for inclusion into operational policy Supervise business-wide processes for the capture of identity information, biometric templates, biometric data and other images Ensure systems are developed and maintained to link biometrics and other images to INZ client records Business advice on the integration of peripherals such as smart passport readers, scanner and other equipment with applications 1.4 Corporate Accountabilities Employees practice safe work methods, make proper use of Health and Safety safety equipment and help management to eliminate workplace hazards Treaty of Waitangi Employees have an understanding of the implications of the Treaty of Waitangi for the position. Employees have an understanding of and commitment to Equal Employment the principles of Equal Employment Opportunities. Opportunities (EEO) 1.5 Decision Making Authorities Human Select the delegation level Resources Delegations None Financial Delegations Select the delegation level None Operational Define any legislated authorities specific to the role None Budget held Annual revenue and/or expense dollars associated with the position and/or value of assets managed None Number of staff None reporting directly Number of staff None reporting indirectly 1.6 Role Relationships Programme Manager, Identity Management and Biometrics Internal relationships Team Identity Management and Biometrics Team members Service Design Managers, Project managers and Business Analysts Border Security Group Service Delivery Refugee Division Information Group Legal Services INZCP PMO Policy Off-shore staff (Immigration) Departmental staff External Relationships Minister’s office New Zealand Customs New Zealand Police Department of Internal Affairs Ministry of Foreign Affairs and Trade Other government departments Industry groups with interests in biometrics and identity management POSITION JOB DESCRIPTION - IDEAL PERSON SPECIFICATION 2.1 Prerequisites for Position Must be able to gain and maintain Select the Security Classification level Security Classification level None Applicable Must be a NZ Citizen or hold permanent Yes Residency status Must hold or gain practising Define the practising certificate/warrant certificate/warrant required N/A Other N/A 2.2 Experience/Knowledge The ideal Experience of working with project management tools and appointee methodologies will have Ability to deliver Impact analysis, tools and methodologies Knowledge of quality management practices as they apply to performance measurement and client services Ability to communicate ideas and feedback well Demonstrated ability to represent border security in an external environment Knowledge of objectives and philosophies of Workforce (immigration) Knowledge of Immigration legislation, policy and procedures Understanding of Government decision-making and operating processes Demonstrated knowledge of the mechanics of Government Ability to write accurately and concisely Good relationship management Educational Relevant tertiary qualification Attainment Define the alternate comparable experience required: Extensive comparable experience in government 2.3 Capabilities for this position The Department of Labour behavioural capabilities are listed below. The 19 capabilities are separated into three clusters; people, self and task. Up to eight key capabilities for success in this role have been defined and marked below with a . Capabilities Definition People Cluster – Capabilities related to individuals interpersonal behaviours. 1 Collaboration Works openly and harmoniously within teams and with others outside their area. Shares knowledge and ideas. Shows consideration and respect for others, valuing the different perspectives they bring to their work. 2 Acting with Builds trust with others by being fair and open in their Integrity dealings, keeping agreements, being consistent in their actions and maintaining confidentiality. 3 Leading Steps up to challenges, demonstrates commitment to their work and is a role model to others. Provides guidance formally and informally. 4 Building Projects credibility and builds rapport to establish Relationships effective working relationships with others. Manages differences of opinion with tact and diplomacy. 5 Influencing Gains agreement and commitment from others. Persuades and negotiates in a positive manner to achieve Departmental goals. 6 Communication Expresses opinions, concepts and information in an uncomplicated manner using a variety of communication styles to suit the audience. 7 Client Focus Delivers a targeted service to internal and external stakeholders. Works to a high standard and always looks for ways to do things better to deliver public value. Self Cluster – Capabilities related to how an individual conducts themselves at work. 8 Self Takes responsibility and is open to development. Management Remains composed under pressure and recovers quickly from setbacks. 9 Action Oriented Takes responsibility for own work, recognises opportunities and acts with a minimum of direction. 10 Drive and Shows enthusiasm, determination and resilience. Works Commitment to a high standard and achieves results. 11 Adapts to Recognises the opportunities that change presents. Change Adapts and responds positively to change. At ease working in an uncertain or ambiguous environment. 12 Organisation Aware of how the Department functions. Knows how to Awareness use formal and informal networks to achieve goals. 13 Developing Eager to engage in learning experiences and build Expertise expertise. Learns through self reflection and analysing success and failures. Task Cluster – Capabilities related to individual’s behaviours when completing tasks. 14 Analysis and Gathers and analyses information to determine Research relationships, patterns, causes and effects. Identifies options and reaches rational conclusions. 15 Judgement and Considers the information and options available. Makes Decision Making timely decisions taking into account the wider context and likely consequences. 16 Strategic Recognises the context of the work environment and the Thinking factors that impact on the future direction of the Department in their work. 17 Innovation Produces new ideas and offers insights. Initiates new approaches to improve work practices. Builds on others ideas. 18 Planning and Works in an organised and methodical manner to deliver Organising results. 19 Following Recognises and respects the need for and relevance of Directions and policies, procedures and management. Procedures
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