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Cushing Academy Essentials


									Cushing Academy Essentials

            Produced by Bruce Lemieux
         For use in the Laptop Curriculum
         at Cushing Academy, 2001-2002.
     Cushing Academy Essentials
•   Laptop Basics (Parts, Ports, Connections & Cords, Do’s and Don’ts)

•   Logging onto the Network
•   Email
•   Grade Templates     (Downloading)

•   Filemaker Pro(Prepping your comment File, Using Grade Templates and Filemaker)

•   Adding Printers to your Laptop
•   Logging Off and Shutting Down
                                 Laptop Basics
  Parts and Pieces:
  The C600 laptop has a basic configuration with Networking,
  Modem, Touch Pad, Modular CD-ROM and Flopy Drive.
                                   * The touch pad is located in the front
                                   of the machine and is used to move
                                   the cursor around on the screen.
                                   * The left-click button is used to execute
                                   Commands and the right-click is to access
                                   Various options depending upon the
                                   object you are selecting.
                                   * The floppy or CD-ROM drive is
                                   also located on the front and can be
                                   Swapped after clicking on the eject
    Eject PC Button
    Located on the bottom          device button in the System Tray. The button
    Right-hand side of screen.
                                   is pictured on the left.

Continued on next slide
          Laptop Basics Continued
                          The right hand side of the laptop:

                          HyperCoolTM System
                          The HyperCool Hybrid Thermal Management
                          System helps keep the CPU cool during use. Do
                          not block the fan.
                          Integrated V.90 & 56K modem and network
                           interface card , used for connecting to the
                          Fast IR (infrared)
                          Microphone and headphone/speaker-audio ports
                          S-Video Out Port
                          Connects your notebook to display presentations
                          on a larger screen.
                          Stereo Speakers
Continued on next slide   Side-mounted stereo speakers.
          Laptop Basics Continued

             PC Card Slots
             Two Type I/II or One Type III PC cards for versatility,
             these slots can be used for the wireless networking

             Hard Drive Bay
             Supports up to 30GB of storage on a single drive

             Stereo Speakers
             Side-mounted stereo speakers

             Laptop Locking Slot
             There is a small whole where your laptop locking cable
             inserts on the side.

Continued on next slide
        Laptop Basics Continued

Serial port : for connecting older serial devices, mouse, printer
Parallel port: primarily a printer connection
Docking: to connect to a docking station, located in some department
PS/2 connector:Primarily a connection for a mouse
USB port: the most common connector today for many devices, Palm Pilot,
Scanner, Digital Camera, Mouse
VGA port: For connecting to the LCD projectors
External power connector: the location to plug the AC adapter in for
charging the battery.
               Laptop Do’s
Things you should do with your laptop.

• Keep it in a secure area.

• Lock it with your security cable when you are
 not with it.

• Integrate technology into your curriculum.

• Communicate with your peers and students.

• Research innovative ways to use technology.
                       Laptop Don’ts
         Things you should not do with your laptop.
• Leave it unattended in an insecure area.

• Drink or eat food around it.

• Close the top with pens or papers on top of the

• Save anywhere on the machine other than the “D:”

•Send it through a baggage on airlines, it should be a carry on.
         Logging onto the Network

     When you first turn on your laptop it will ask you to Press:
         If you do so, Windows 2000 will then prompt you
      to enter your “user name” & “CA Network password”.
                This should be provided to you by the
 Cushing Technology Department. It is initially the same password
 you will use for the CASERVER, CUSHNET and Remote Access.
Enter your name and password and be sure in the options box below
you are logging into the “Domain” named “CushNet”. After entering
                your name and password press return.
  Logging onto the Network

Your computer should now start-up and you will have
access to the network resources. The Internet, CushNet,
 Network Servers and Network printers.
                   CushNet Basics
CushNet is Cushing Academy’s email system. It is also used for
file transfer, posting assignments, collecting assignments, booking
shared school resources,communicating with various parts of the
community, posting athletic scores and obtaining and transferring
our Academic comment templates.
 To log into the CushNet email system double click on the
 CushNet icon on the desktop or launch it from the programs
                                                               CushNet Icon

                                            Login using the user
                                            name and password
                                            provided by the
                                            Technology Department.
CushNet Desktop
            Your CushNet desktop
            should have a Mailbox,
            Faculty Conferences,
            Help, Conferences,
            Academic Conferences,
            Master Calendar and
            Calendars. You may also
            add an Address Book and
            personal calendar, these
            can be added by you.
The Cushnet Desktop

               To add an address book, go to the
               “File Menu” to “Open” and select
               Address Book. You can do the same
               To add a Personal Calendar.

   The Academic Conferences folder contains folders for each
   department. Inside of department folders are folders for
   individual faculty members made by request. These folders
   are accessible by the students in your classes for posting
   assignments, drop box’s can be made for turning in
   assignments and it is a great location for classes to have
   written discussions.
               CushNet Address Book
To add a personal address
of someone outside of
Cushing click on                        This will bring up a box which allows
the “New Personal                       you to enter a name and enter the email
Address icon”                           address of the individual or company. Be
                                        sure to press return after adding the
                                        email address. You can also add other
      To make a group mail list click   information under the separate tabs. You
      on the “New personal mail list    then hit the close box and select save to
      icon”. This is often used for     add them to your address book. When in
      group mailings to classes or      a new message you may then just type
      athletic teams. You must then     the name you selected and press return to
      enter the names of your group     enter that person’s email address.
      and press return after each
      entry. Be sure to also give the
      group a name.
             CushNet Mailbox

Your mail will be listed in your mailbox. Mail with a Red
Flag means you have not yet read the mail. If you see the
word “To”, it is mail you have sent. To delete mail, select
it by clicking on it once, then press “delete” on the
keyboard or hit the Trash Can icon.
 Click Me to

                  CushNet “New Messages”
   open a
New Message

                While in your mailbox you can hit the icon to open a
                new message.
                                                  •Use the subject box to write a small bit of
                                                  information regarding the purpose of the
                                                  • In the “To: field”, type an individuals
                                                  name within the school i.e.. “Bruce
                                                  Lemieux” to add someone within the
                                                  directory or enter a user name from your
                                                  address book. Be sure to press return after
                                                  each name or email address.
                                                  • The “Cc. Field” you can send a carbon
                                                  copy of the message if desired.

                                                             When you are done writing the
                                                             message in the bottom box, you can
               To attach a file use the “Paper               send the message by hitting the
               Clip icon”. This is used to send              “Stamp icon” in the top left.
               files from another application.               When a message is sent it will look like a
                                                             postage sent icon.
                      Faculty Conferences

The faculty conferences folder contains many other conferences
developed for various reasons. A brief explanation of each will
Daily Bulletin: This folder contains messages daily regarding general all school
Faculty Forum: Access is restricted in this folder to faculty only. It is intended for faculty to
ask questions, raise concerns and propose topics for upcoming Faculty Forum meetings.
Academic Departments: Each department has a folder within to discuss department
       Faculty Conferences Continued

Software: This folder contains some of the school owned software available to download
for the faculty.
Academic Resources: This folder contains various resources for assistance in teaching or
Dorms: This folder contains areas for each dormitory to keep daily dorm log notes.
AV Requests: This folder is for requesting Audio Visual resources. Requests should be
made a week in advance.
Help: This folder contains help for CushNet functions.
FileMaker Templates: This folder contains templates for grades, dorm comments, yellow
forms, sports comments, etc. You will download your grade templates from here.
Sports Summaries: After your various sporting events, please post a message here
containing opponent, scores and games comments. This information is used for marketing
purposes and is posted the the school web site.
       Faculty Conferences Continued

Afternoon Activities: This folder is used to post comments from afternoon activities. It is
also used for marketing purposes.
Tech Tips: This folder contains tips on technology at Cushing Academy.
Maintenance Requests: This folder is used to submit requests to the Maintenance
Standing Committee: Access to this folder is restricted to members of the Standing
Committee. It is used for committee business.
Tech Comm:This folder is used for Tech Committee business.
Curriculum Committee: This folder is for Curriculum Committee business.
Memo Archive: Memos which are intended for the faculty and staff and are not to be
deleted are posted here.
Faculty Laptop Program: Please see the next slide.
Faculty Laptop Program

         Faculty Laptop Program: Messages regarding
         questions about the program or postings intended for
         other faculty members in the program should be
         posted here. Please feel free to point out resources
         valuable to the community.
         Tech Forum: Questions should be posted here
         regarding technology, hardware or software related
         Curriculum: The Laptop Program Curriculum is
         posted here.
         Training Sessions: This calendar is where dates for
         laptop training are posted. If you double-click on an
         event in the calendar it will open the details. See the
         image on the left for an example.

The conferences folders are accessible by all members of the
community. The folders are titled by subject. Faculty members
are encouraged to monitor student messages within the folders
and step in when student messages are inappropriate. The “CA
Community Forum” is a location to post messages to the entire
Month   Week       Day

                          After opening your calendar you may view in
                          by monthly, weekly or daily view.

                                             Double-Click on the day which you
                                             want to add a new calendar event. In
                                             the description box, enter the type of
                                             event. In the location box add the
                                             events location. You may set the Start
                                             and end time of the event. If the event
                                             repeats you may use the second tab to
                                             add additional events. The participants
                                             tab is to send the event to other uses
                                             and you may also send reminder to
                                             participants mailboxes.

               Group resource calendars can be added by request.
                 The CASERVER
The CASERVER is the primary file server for the faculty and
students of Cushing Academy. All members of the community
have access to the server. Each person’s individual folder has
access restricted to the specific user. Group folders for class
projects can be made by request.

            To access the server on your laptop:

            1)   Double-Click on My Network Places.

            2)   Double-Click on “Entire Network”.

            3)   Single-Click on “View Contents”.

            4)   Double-Click on “Microsoft Windows Networking”.

            5)   Double-Click on the domain “CushNet”.

            6)   Double-Click on the “Caserver”.
The CASERVER Continued
7) Double-Click on the faculty folder.

Within the faculty folder the individual folders are broken
down by first initial of user name. Double click on the
appropriate user folder to enter into your own file server
** Notice the Comment Template folder. Comment
templates may be dragged and dropped into your personal
folder from here.
The CASERVER Continued
 When you get to your personal server folder you may want to right
 click and select “send to” -> “Desktop Create Shortcut”. This will
 make an icon on your desktop of your server folder so you can
 access the folder more quickly.
   Downloading Grade Templates
When doing your grades you want to make a copy in your server folder. You can do
this by copying them from the “Comment Templates” folder from the faculty server
or by saving the attached files from the “Filemaker Templates” folder on CushNet.

                         To copy from the “Comment Templates” folder, right-
                         click on the folder you want to move and select
                         “copy”. Then open your server folder and right click
                         within the folder and select “paste”.
 Downloading Grade Templates
              To download the template from CushNet, open the
              “Filemaker Templates folder from within “Faculty

    Open the message with the subject of the current grade
                                            Right-click on the attached
                                            file and select “Select All”.
                                            Then Right-Click and select
                                            “Save Attachment”.

Select your server folder and save the file.
Preparing to do Comments

    Select your comment file and double-click to
    open the template.

                    Enter the template password
                    then select your name and
                    select “Create comment
Preparing to do Comments
              Choose your department and
              then select “Go to your
              students in this Department”.

              Your comment template will
              then bring up the students
              within that department.

        If you are in multiple departments, you
        may select to go to the other departments
        in the top left hand corner of the template.
Renaming your Comment
            After closing your comment
            template it will ask your to
            rename the file. To do this
            you must go to the file where
            you have saved it and right-
            click on the file. Select
            “Rename” from the menu and
            you can then change the name
            of the file. It is important to
            leave the extension “.fp5” on
            the end of the file. The new
            name could be formatted as
Adding a Printer to your Laptop
                       To add a network printer to
                       your laptop. Go to the “start
                       menu” to “Settings” to

                        Select Add Printer.

         A printer wizard will open, select “next”.
     Adding a Printer to your Laptop

                                 Select “Network Printer” and then
                                 hit the next button.

Select “Find a printer in the
Directory”, and hit the next button.
      Adding a Printer to your Laptop
                                Continued II

                                        From the “In menu:” Select the domain
                                        “Cushnet”, If you use the arrow button
                                        on the right side of the menu it will
                                        drop down. Then hit the “Find Now”

Select the printer you wish to add from
the menu which appears at bottom of
the window. Then select “OK”.
 Adding a Printer to your Laptop
                            Continued III

                             The wizard will then ask you if you
                             want windows to make this the
                             “Default” printer. The default printer
                             is the one you most commonly will
                             print to. Select “yes” or “No”, then
                             choose “Next”.

The wizard will then install the
printer and show you the name.
Select the “Finish” button.
 Logging off, Locking or Shutting
       down your Laptop
If you press the combination of keys : Ctrl+Alt+Delete
Your computer will bring up a menu with options for logging
off, Locking or Shutting down.

Logging Off: You may have multiple users on this operating system. If a second user
wants to log on, you may log off. You should have programs closed before logging off to
avoid loss of unsaved work..

Locking the Work Station: If you are temporarily going to step away from your
machine you may leave programs open and just lock down the computer. For Example: Your
comments are open and you need to go to a student’s meeting. To unlock the computer press
Ctrl+Alt+Delete and enter your name and password.

Shut Down: This will turn the computer off. Save and close all open work before
shutting down.

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