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Cushing Academy Essentials Produced by Bruce Lemieux For use in the Laptop Curriculum at Cushing Academy, 2001-2002. Cushing Academy Essentials • Laptop Basics (Parts, Ports, Connections & Cords, Do’s and Don’ts) • Logging onto the Network • Email • The CASERVER • Grade Templates (Downloading) • Filemaker Pro(Prepping your comment File, Using Grade Templates and Filemaker) • Adding Printers to your Laptop • Logging Off and Shutting Down Laptop Basics Parts and Pieces: The C600 laptop has a basic configuration with Networking, Modem, Touch Pad, Modular CD-ROM and Flopy Drive. * The touch pad is located in the front of the machine and is used to move the cursor around on the screen. * The left-click button is used to execute Commands and the right-click is to access Various options depending upon the object you are selecting. * The floppy or CD-ROM drive is also located on the front and can be Swapped after clicking on the eject Eject PC Button Located on the bottom device button in the System Tray. The button Right-hand side of screen. is pictured on the left. Continued on next slide Laptop Basics Continued The right hand side of the laptop: HyperCoolTM System The HyperCool Hybrid Thermal Management System helps keep the CPU cool during use. Do not block the fan. Modem/Ethernet Integrated V.90 & 56K modem and network interface card , used for connecting to the network. Ports Fast IR (infrared) Microphone and headphone/speaker-audio ports S-Video Out Port Connects your notebook to display presentations on a larger screen. Stereo Speakers Continued on next slide Side-mounted stereo speakers. Laptop Basics Continued PC Card Slots Two Type I/II or One Type III PC cards for versatility, these slots can be used for the wireless networking cards. Hard Drive Bay Supports up to 30GB of storage on a single drive Stereo Speakers Side-mounted stereo speakers Laptop Locking Slot There is a small whole where your laptop locking cable inserts on the side. Continued on next slide Laptop Basics Continued Ports Serial port : for connecting older serial devices, mouse, printer Parallel port: primarily a printer connection Docking: to connect to a docking station, located in some department offices PS/2 connector:Primarily a connection for a mouse USB port: the most common connector today for many devices, Palm Pilot, Scanner, Digital Camera, Mouse VGA port: For connecting to the LCD projectors External power connector: the location to plug the AC adapter in for charging the battery. Laptop Do’s Things you should do with your laptop. • Keep it in a secure area. • Lock it with your security cable when you are not with it. • Integrate technology into your curriculum. • Communicate with your peers and students. • Research innovative ways to use technology. Laptop Don’ts Things you should not do with your laptop. • Leave it unattended in an insecure area. • Drink or eat food around it. • Close the top with pens or papers on top of the keyboard. • Save anywhere on the machine other than the “D:” drive. •Send it through a baggage on airlines, it should be a carry on. Logging onto the Network When you first turn on your laptop it will ask you to Press: CRTL+ALT+DELETE If you do so, Windows 2000 will then prompt you to enter your “user name” & “CA Network password”. This should be provided to you by the Cushing Technology Department. It is initially the same password you will use for the CASERVER, CUSHNET and Remote Access. Enter your name and password and be sure in the options box below you are logging into the “Domain” named “CushNet”. After entering your name and password press return. Logging onto the Network Continued Your computer should now start-up and you will have access to the network resources. The Internet, CushNet, Network Servers and Network printers. CushNet Basics CushNet is Cushing Academy’s email system. It is also used for file transfer, posting assignments, collecting assignments, booking shared school resources,communicating with various parts of the community, posting athletic scores and obtaining and transferring our Academic comment templates. To log into the CushNet email system double click on the CushNet icon on the desktop or launch it from the programs Folder. CushNet Icon Login using the user name and password provided by the Technology Department. CushNet Desktop Your CushNet desktop should have a Mailbox, Faculty Conferences, Help, Conferences, Academic Conferences, Master Calendar and Calendars. You may also add an Address Book and personal calendar, these can be added by you. The Cushnet Desktop Continued To add an address book, go to the “File Menu” to “Open” and select Address Book. You can do the same To add a Personal Calendar. The Academic Conferences folder contains folders for each department. Inside of department folders are folders for individual faculty members made by request. These folders are accessible by the students in your classes for posting assignments, drop box’s can be made for turning in assignments and it is a great location for classes to have written discussions. CushNet Address Book To add a personal address of someone outside of Cushing click on This will bring up a box which allows the “New Personal you to enter a name and enter the email Address icon” address of the individual or company. Be sure to press return after adding the email address. You can also add other To make a group mail list click information under the separate tabs. You on the “New personal mail list then hit the close box and select save to icon”. This is often used for add them to your address book. When in group mailings to classes or a new message you may then just type athletic teams. You must then the name you selected and press return to enter the names of your group enter that person’s email address. and press return after each entry. Be sure to also give the group a name. CushNet Mailbox Your mail will be listed in your mailbox. Mail with a Red Flag means you have not yet read the mail. If you see the word “To”, it is mail you have sent. To delete mail, select it by clicking on it once, then press “delete” on the keyboard or hit the Trash Can icon. Click Me to CushNet “New Messages” open a New Message While in your mailbox you can hit the icon to open a new message. •Use the subject box to write a small bit of information regarding the purpose of the message. • In the “To: field”, type an individuals name within the school i.e.. “Bruce Lemieux” to add someone within the directory or enter a user name from your address book. Be sure to press return after each name or email address. • The “Cc. Field” you can send a carbon copy of the message if desired. When you are done writing the message in the bottom box, you can To attach a file use the “Paper send the message by hitting the Clip icon”. This is used to send “Stamp icon” in the top left. files from another application. When a message is sent it will look like a postage sent icon. Faculty Conferences The faculty conferences folder contains many other conferences developed for various reasons. A brief explanation of each will follow. Daily Bulletin: This folder contains messages daily regarding general all school information. Faculty Forum: Access is restricted in this folder to faculty only. It is intended for faculty to ask questions, raise concerns and propose topics for upcoming Faculty Forum meetings. Academic Departments: Each department has a folder within to discuss department business. Continued Faculty Conferences Continued Software: This folder contains some of the school owned software available to download for the faculty. Academic Resources: This folder contains various resources for assistance in teaching or learning. Dorms: This folder contains areas for each dormitory to keep daily dorm log notes. AV Requests: This folder is for requesting Audio Visual resources. Requests should be made a week in advance. Help: This folder contains help for CushNet functions. FileMaker Templates: This folder contains templates for grades, dorm comments, yellow forms, sports comments, etc. You will download your grade templates from here. Sports Summaries: After your various sporting events, please post a message here containing opponent, scores and games comments. This information is used for marketing purposes and is posted the the school web site. Faculty Conferences Continued Afternoon Activities: This folder is used to post comments from afternoon activities. It is also used for marketing purposes. Tech Tips: This folder contains tips on technology at Cushing Academy. Maintenance Requests: This folder is used to submit requests to the Maintenance Department. Standing Committee: Access to this folder is restricted to members of the Standing Committee. It is used for committee business. Tech Comm:This folder is used for Tech Committee business. Curriculum Committee: This folder is for Curriculum Committee business. Memo Archive: Memos which are intended for the faculty and staff and are not to be deleted are posted here. Faculty Laptop Program: Please see the next slide. Faculty Laptop Program Faculty Laptop Program: Messages regarding questions about the program or postings intended for other faculty members in the program should be posted here. Please feel free to point out resources valuable to the community. Tech Forum: Questions should be posted here regarding technology, hardware or software related questions. Curriculum: The Laptop Program Curriculum is posted here. Training Sessions: This calendar is where dates for laptop training are posted. If you double-click on an event in the calendar it will open the details. See the image on the left for an example. Conferences The conferences folders are accessible by all members of the community. The folders are titled by subject. Faculty members are encouraged to monitor student messages within the folders and step in when student messages are inappropriate. The “CA Community Forum” is a location to post messages to the entire community. Calendaring Month Week Day After opening your calendar you may view in by monthly, weekly or daily view. Double-Click on the day which you want to add a new calendar event. In the description box, enter the type of event. In the location box add the events location. You may set the Start and end time of the event. If the event repeats you may use the second tab to add additional events. The participants tab is to send the event to other uses and you may also send reminder to participants mailboxes. Group resource calendars can be added by request. The CASERVER The CASERVER is the primary file server for the faculty and students of Cushing Academy. All members of the community have access to the server. Each person’s individual folder has access restricted to the specific user. Group folders for class projects can be made by request. To access the server on your laptop: 1) Double-Click on My Network Places. 2) Double-Click on “Entire Network”. 3) Single-Click on “View Contents”. 4) Double-Click on “Microsoft Windows Networking”. 5) Double-Click on the domain “CushNet”. 6) Double-Click on the “Caserver”. The CASERVER Continued 7) Double-Click on the faculty folder. Within the faculty folder the individual folders are broken down by first initial of user name. Double click on the appropriate user folder to enter into your own file server folder. ** Notice the Comment Template folder. Comment templates may be dragged and dropped into your personal folder from here. The CASERVER Continued When you get to your personal server folder you may want to right click and select “send to” -> “Desktop Create Shortcut”. This will make an icon on your desktop of your server folder so you can access the folder more quickly. Downloading Grade Templates When doing your grades you want to make a copy in your server folder. You can do this by copying them from the “Comment Templates” folder from the faculty server or by saving the attached files from the “Filemaker Templates” folder on CushNet. To copy from the “Comment Templates” folder, right- click on the folder you want to move and select “copy”. Then open your server folder and right click within the folder and select “paste”. Downloading Grade Templates To download the template from CushNet, open the “Filemaker Templates folder from within “Faculty Conferences. Open the message with the subject of the current grade template. Right-click on the attached file and select “Select All”. Then Right-Click and select “Save Attachment”. Select your server folder and save the file. Preparing to do Comments Select your comment file and double-click to open the template. Enter the template password then select your name and select “Create comment template”. Preparing to do Comments Choose your department and then select “Go to your students in this Department”. Your comment template will then bring up the students within that department. If you are in multiple departments, you may select to go to the other departments in the top left hand corner of the template. Renaming your Comment Template After closing your comment template it will ask your to rename the file. To do this you must go to the file where you have saved it and right- click on the file. Select “Rename” from the menu and you can then change the name of the file. It is important to leave the extension “.fp5” on the end of the file. The new name could be formatted as follows: Lemieux,B._WMT_02.fp5 Adding a Printer to your Laptop To add a network printer to your laptop. Go to the “start menu” to “Settings” to “Printers”. Select Add Printer. A printer wizard will open, select “next”. Adding a Printer to your Laptop Continued Select “Network Printer” and then hit the next button. Select “Find a printer in the Directory”, and hit the next button. Adding a Printer to your Laptop Continued II From the “In menu:” Select the domain “Cushnet”, If you use the arrow button on the right side of the menu it will drop down. Then hit the “Find Now” button. Select the printer you wish to add from the menu which appears at bottom of the window. Then select “OK”. Adding a Printer to your Laptop Continued III The wizard will then ask you if you want windows to make this the “Default” printer. The default printer is the one you most commonly will print to. Select “yes” or “No”, then choose “Next”. The wizard will then install the printer and show you the name. Select the “Finish” button. Logging off, Locking or Shutting down your Laptop If you press the combination of keys : Ctrl+Alt+Delete Your computer will bring up a menu with options for logging off, Locking or Shutting down. Logging Off: You may have multiple users on this operating system. If a second user wants to log on, you may log off. You should have programs closed before logging off to avoid loss of unsaved work.. Locking the Work Station: If you are temporarily going to step away from your machine you may leave programs open and just lock down the computer. For Example: Your comments are open and you need to go to a student’s meeting. To unlock the computer press Ctrl+Alt+Delete and enter your name and password. Shut Down: This will turn the computer off. Save and close all open work before shutting down.
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