Chronological Checklist and Important Deadlines

							                                                             Chronological Checklist
                                                            and Important Deadlines
DEADLINE/ DATES                                                              SEND TO

October 4, 2009
Housing: Last Day to Cancel Hotel Reservations without Penalty             Housing Bureau

November 19, 2009
Exhibitor Tutorial Application Due                                             TCEA

Last Day to Submit Company Listing, Description, and Product                   TCEA
  Categories for Final Onsite Program

December 1, 2009
Artwork Due for your Convention Center Banner                                  TCEA

December 8, 2009
Ad Artwork Due for Convention Program                                          TCEA

January 8, 2010
Shipping: First Day Freeman will Begin Accepting Shipments to the             Freeman
  Advance Warehouse

January 13, 2010
Housing: Last Day to Make Hotel Reservations at Advance Rates              Housing Bureau

Housing: Cancellation Penalty - Full Deposit Forfeited for Cancellations   Housing Bureau

Door Prize Form Due                                                            TCEA

January 20, 2010
Exhibitor Appointed Contractor: Liability Coverage Insurance Due if            TCEA
  Using a Contractor Other than Freeman

Last Day to Submit Request to Serve Food and Beverage from your Booth          TCEA

January 22, 2010
Deadline to Submit Guest Pass Order Form                                       TCEA

2011 Advance Exhibit Space Reservation Due                                     TCEA

Registration: Last Day to Pre-Register Booth Personnel                         TCEA

Last Day to Request Show Management Approval for Hanging Signs                 TCEA

Pre-show Marketing: Last Day to Order Attendee Pre-Reg. List                   TCEA

Advance Order Discount Deadline: Lead Retrieval                               Rentsys




                 TCEA 2010 ■ Austin Convention Center ■ February 8-12
January 24, 2010
Advance Order Deadline: Audio Visual                                        Freeman

Advance Order Deadline: Computer Rental                                     Freeman

Advance Order Deadline: Carpet/ Cleaning                                    Freeman

Advance Order Deadline: Exhibit Rental                                      Freeman

Advance Order Deadline: Furnishings                                         Freeman

January 25, 2010
Advance Order Deadline: Floral                                          Convention Foliage

Advance Order Deadline: Utilities (electrical, Internet, phone)           Conv. Center

Deadline to Secure Mobile Marketing                                         Core-Apps

February 1, 2010
Last Day Freeman will Receive Advance Shipments                             Freeman

Deadline to Sign-up for the TCEA Evening Networking Reception                 TCEA

February 8, 2010
First Day Austin Convention Center will Receive Exhibitor Freight         Conv. Center

February 18, 2010
Post-show Follow-up: First Day the Post-show Attendee List will               TCEA
  be Available




                 TCEA 2010 ■ Austin Convention Center ■ February 8-12