Student Fee Advisory Committee March 12, 2004 CMS Trailer Present: Nicki Croly, Ryan Christensen, Bob Metcalf, Paul Noble, Jessica Howell, Gonzalo Torres, Nancy Guzman, Peter Ucovich Guest: Tamara Trujillo Book Replacement Fee Jon Self introduced Tamara Trujillo from the Library who was present to make an appeal for the continuation of the Book Replacement Fee. Jon updated the committee by explaining that last year’s annual fee audit recommended eliminating the fee because fee revenue was not being used to purchase replacement books. The Student Fee Advisory Committee (SFAC) recommended the average amount expended in one year should be transferred to the Campus Work Program fund and the remaining balance revert to the General Fund also; the Library would need to come before the committee and justify their need for the fee. The President approved the recommendations but later amended the first recommendation after the Library appealed. The Library will be allowed to keep the fund balance for student assistant wages under the amendment but are still required to justify their need for the fee. Ms. Trujillo explained the Book Replacement Fee is a fee imposed on anyone who does not return a CSUS Library book/item to the Library. The fee is $70.00. The $70.00 includes $50.00 for replacement costs, no matter what the cost of the book; $10.00 in processing fees per item; and $10.00 in overdue/late fines per item. Tamara indicated the policies are very generous. When an item is returned, the replacement and processing costs are dropped; the only fine remaining is the overdue fee. The Library provides a ample grace period for the borrower; they allow 2 weeks after the due date before the overdue fine is imposed. Ms. Trujillo explained the amounts in the Book Replacement fund contained $16,386 in encumbrances and $9,550 in approved book orders. The remaining amount was to fund student assistants. The Library currently employs 40 FTE student assistants. A motion was made by Bob Metcalf to allow the $70 Book Replacement Fee to continue. The motion was seconded by Jessica Howell. Peter Ucovich asked to make a friendly amendment that in 2 years time (2005/2006) the fund would again be reviewed by the committee. The committee all agreed in favor of the friendly amendment and the motion passed and carried unanimously in favor of the $70.00 Book Replacement Fee. Approval of Minutes for February 9, 2004 Paul Noble moved to approve the minutes of February 9, 2004, which were seconded by Peter Ucovich. The approval of the minutes passed unanimously. Credit Card Processing Fee Jon Self stated he mentioned the possibility of credit card processing fee proposal coming before the SFAC at the last meeting. Jon explained that typically the University has absorbed the processing fee for students when they use a credit card to pay their fee and due to the high cost to the University, a proposal to charge for this service was discussed. Jon indicated the proposal had been abandoned. The University has decided not to handle credit card processing and will allow a third party (Smart Pay) to handle the payments. Students will be charged a 1 ½ percent processing fee for this service and will only be able to pay for their fees on campus through the web, phone or by Smart Pay. Peter Ucovich asked how the company Smart Pay was selected. Jon answered that only two companies provide this service they are Veri Sign and Smart Pay. Jon indicated that since 14 other campuses in the CSU system are using Smart Pay the University felt Smart Pay was a better choice. Residential Life Activity Fee Jon stated that he had not received any notification from Cynthia Cockrill concerning the Residential Life Activity Fee. Jon will notify her about meeting with the SFAC to justify collection of the Residential Life Activity fee, if she wants to continue to collect the fee. Our next meeting will be on April 2, 2004 in Sacramento Hall, Room 150 at 2pm.