goals of the plenary paper and talk

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Plenary Paper and Talk: Author / Speaker Guide


OceanObs’09 Community White Papers (CWP) provided community input ahead of
the meeting addressing specific areas of the ocean observing and information
systems. The conference Plenary Papers will be the essential mechanism for
merging this information into a broader community consensus, and to build a
coherent vision. Results will be presented during the meeting as Plenary Talks and
as Plenary Papers will form an essential part of the OceanObs’09 permanent record.
The goal of each Plenary Paper and Talk for Days 2-5 should be to lay out a high-
level view of the opportunities and plans of the relevant contributing communities for
the given topic – how all these efforts can best be brought together for the coming
Day 1 (Session 1D) Plenary Talk authors should prepare a Plenary Paper, which
should recognize the contributing observing and analysis efforts and describe the
community that has been created over the past decade to reach the present level of
accomplishment. Successes as well as outstanding challenges should be identified,
as a primary objective of the conference is to identify needed future activities.
In summary, the intent is to have the plenary papers identify areas of consensus as
well as need and thereby to present a vision for the coming decade that will provoke
questions to be discussed during the meeting (and subsequently), highlighting data
and product requirements as well as any needs for future community planning
activities. It is anticipated that the Plenary Papers will become the building block for
community plans for the ocean observing system for the coming decade.

Goals of the Plenary Papers and Talk

Identify consensus
    draw on material presented in individual CWPs relevant to the subject of the
        Plenary Paper and merge the information into a coherent consensus
    missing material required to support the conclusions and consensus can and
        should be added
Present a vision (Days 2-5)
    for the coming decade, for the development of the observing system
        (observing networks, the development of information, and/or infrastructure)
    inspired by the content of the Community White Papers, but properly a vision
        that you have built with your co-authors
Provoke questions
    for the paper: identify where additional community action is needed
    for the talk: pose questions for debate during the panel discussions and
        during the conference
Data and product requirements
    Highlight issues related to data and products required over the next decade
    Identify data sharing challenges and needs
    Developing infrastructure

Outputs required

OceanObs’09 Plenary Paper and Talk: Author and Speaker Guide (23 Jul 09)                   1
Invited Plenary Talk of 20 minutes, preferably by lead author: because of the
structure and scope of the meeting: no parallel sessions, all talks being invited and
given in Plenary Sessions, large blocks of time also set aside for panel discussions,
roundtables, and poster sessions—the length of the talk is limited.
Plenary Paper of 7500-10000 words by lead and contributing authors: as the
permanent record of the conference and a major contribution to its outcome.
Please include a short abstract or executive summary: this should identify your
community plan or vision in a few key points, listing countries involved, and giving a
rough estimate of new resources required to realize.
10 typeset pages max (20-25 printed pages, 7500-10000 words), 10 figures

Identifying co-authors

Plenary Papers will be put together by lead authors and a number of contributing
authors, who the lead authors are free to solicit. The Organizing Committee and
session chairs will assist in this process and will try to be of help throughout the
preparation of the Plenary Paper.
An appropriate place to start in assembling co-authors is from the lead and
contributing authors to the Community White Papers relevant to your topic. A
mapping of Community White Paper inputs into the Plenary Talks is available by
clicking the links in the web version of the conference agenda1. each Community
White Paper author has been asked to identify the Plenary Talks (topics) in the
conference agenda to which it makes a ‘core’ or ‘relevant’ contribution. However you
are free to draw from all contributions to the conference. The organizers will assist in
this step as best as possible. We also encourage you to ensure that young scientists
and operators are involved, and make an effort to include representatives from
countries not already involved in the conference, including developing countries
where appropriate. This could include Japan, China, and India for example. The
community contributing to your paper should represent those that will carry things
forward in the coming decade.
Different communities are at different stages in plan development and so each
Plenary Paper will reflect the status of its contributing community plans.

Guidelines for content

Ocean observations and their societal applications (including science applications)
are the focus of OceanObs’09, and all authors are asked to retain this focus in
developing their papers.
         For the plenary talks in Session 1C Celebration of a decade of progress,
          these should look back at our achievements in a decade of growing observing
          networks, the data system, and the development of ocean-related
          information. They should summarize successes as well as lessons learned.
         For the plenary talks in Session 1D Early Successes, these should
          summarize successes, lessons learned, identify the big remaining questions
          and challenges, and needed assets in the observing system that will allow
         For the plenary talks on Day 2, these should summarize scientific progress in
          the last decade; identify the big remaining research questions and

OceanObs’09 Plenary Paper and Talk: Author and Speaker Guide (23 Jul 09)                   2
        challenges; and identify current and needed assets in the observing system
        that will allow progress, making reference to the Community White Papers on
        observing networks.
       For the plenary talks on Day 3 on services, forecasts, and
        impacts/management these should provide particular examples of the
        benefits of ocean information, outlining the scientific and technological
        underpinnings of generating services for society and the progress in the last
        decade, and identifying the current and needed elements of an observing
        system in order to make progress. They should make reference the
        appropriate Community White Papers.
       For the plenary talks on Day 4, these should take stock of the technology,
        information and infrastructure developments over the past decade, and
        present a vision for how they will support the coming decade development in
        the ocean observing system. They should make reference the appropriate
        Community White Papers.
       For the plenary talks in Session 5A Delivering societal benefits, these should
        present a vision for how ocean information could be used in the coming
        decade for societal benefit, with reference to the supporting ocean
        observations and systems required.
       For the plenary talks in Session 5B Towards an integrated observing system,
        these should present a forward-looking vision for the coming decade, laying
        out the path to a future integrated observing system and services. In some
        cases these will be repetitive of other Plenary talks, and may need to adapt
        following the debates of the conference itself. They should focus on the
        integrative aspects, including of the observing networks and systems, but
        also on the frameworks that will help advance this integration in the coming
Given the broad scope of Plenary Paper, the length constraints will to focus on the
few key points. If your communities have further detailed plans that cannot fit into this
format, please make reference to other documents, including the Community White
Papers, while touching on the highlights.

Timeline and Review Process

We will not ask for an abstract for plenary papers and the associated talks. However,
lead authors should register themselves through the meeting web page.
Once received, your first draft Plenary Paper will also be made available for public
comment via the www.oceanobs09.net web site. It will also be reviewed by the
Program Committee of the conference. These comments will be available to the
corresponding author, and a meeting draft of the Plenary Paper will be due 1
September 2009. The final draft for publication will be due after the meeting at the
end of 2009.
1 July 2009                      First draft due
July 2009                        Comment period (open review on web and
                                 from Program Committee)
1 September 2009                 Conference draft due, published on the web
21-25 September 2009             Presentation in talk at conference.
30 November 2009                 Revised version submitted for review.
31 January 2010                  Final version due for publication.

OceanObs’09 Plenary Paper and Talk: Author and Speaker Guide (23 Jul 09)                    3

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