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NEMO Project document No: 61fbe36d-04ea-4880-9b50- Page 1 of 5 28fe9e09dc6d.doc NEMO phase 1 Project Created Date 02.07.07 NEMO Project document No: NE-00-QA-0005_Rev1 Modified Rev No 00 SUBJECT: General specifications for storage, packaging and delivery Prepared by: Checked by: Approved by: R.Papaleo, S. Cuneo, M. R. Garaguso _________________ Musumeci, M. Magnasco Technical Board Distribution List NEMO Project document No: 61fbe36d-04ea-4880-9b50- Page 2 of 5 28fe9e09dc6d.doc NEMO phase 1 Project HISTORY OF CHANGES Rev No Date Pages Description of changes 1 02/07/2007 -- No one change NEMO Project document No: 61fbe36d-04ea-4880-9b50- Page 3 of 5 28fe9e09dc6d.doc NEMO phase 1 Project 1. Generalities Hereafter guidelines are given for storage, packaging and delivery. Details should be given in technical specifications, that will have to be written for any single operation and purchase. Those last documents will have priority on the present one, if the case. Guidelines shall be used to rule relationship between the collaboration and any external supplier as well as to rule relationship between any external supplier and his sub-contractors and between collaboration internal clients and suppliers. 2. Storage Storage of raw materials, semi-machined, and finished products shall ensure: Preservation of properties: raw materials, semi-finished and finished products shall be stored so as to preserve their physical and functional properties from decaying. In any cases, physical and functional features of raw materials, as well as of semi-finished and finished products must be kept as they were stored. Acceptance procedures for raw materials and semi-finished products storage, along with the delivery routine for finished products must be clearly defined. Traceability: All material must be clearly identified through an alphanumeric progressive code, to allow for complete traceability and content identification; the identification code and its position on the manufacture will be agreed by client and supplier. It will be either stuck on each component by using adhesive labels (printed or typed), or directly stamped on the surface of it. Removing of the identification code must occur without damaging the component. Each code will be defined in such a way to allow for identification of the assembly the component belongs to. The code will identify every single component through all the manufacturing phases and it will be reported on each quality control chart. The client is allowed to reject all those pieces that are not clearly identified. Those components that do no comply with the aforementioned specifications will be treated as specified in NE-00-QA-0001. Environment and placing : besides guaranteeing a correct location for each piece, the supplier is furthermore supposed to ensure adequate environmental conditions. The client is allowed to verify, whenever necessary, whether or not the specifications for the storage are followed. If they are not, the client may decide to reject the piece. Only those materials that can be traced back by examining the relative documentation are to be employed. As general rules: 1. storage should be done in a clean and dry environment; 2. the description of the part, or of the content of the packaging, should be clearly visible without moving it from its place; 3. items should be protected against the action of direct sunlight, if light-sensitive; 4. vicinity of magnetic fields should be avoided, in particular for electronics devices and components; 5. electronics components should be stored inside anti-static envelopes, if applicable; 6. fluids should be stored in closed containers, with appropriate chemical compatibility, so as to both withstand chemical attack and avoid fluid pollution; 7. UV-sensitive components, like polymeric rubbers, should be stored in opaque envelopes; 8. stacking of heavy parts should be avoided or limited, unless provisions have been made to avoid anomalous actions to be applied on elements at the base of the stack; 9. parts should be stored in an appropriate position, that should be specified by the designer; NEMO Project document No: 61fbe36d-04ea-4880-9b50- Page 4 of 5 28fe9e09dc6d.doc NEMO phase 1 Project 10. any other storage specification by the supplier shall be strictly followed, and will take priority on the previous ones Quality assurance and non-conformity handling: an appropriate storage is part of a global quality assurance approach. Details of conservation should be given by the designer, and stated in the technical specification attached to the purchase order and/or the technical dossier. Raw materials, semi-finished and finished products that are rejected by the client will be treated as specified in NE-00-QA-0001. The supplier will be charged of all the costs associated with non-complying materials’ restore. Non- conformity could be caused by: Inadequate storage; Incorrect placing; Lack of the prescribed environmental conditions; Uncertainty associated with identification code; Non-conformity of package with the relative specifications. 3. Package Hereafter some general guidelines. It is assumed that any advice coming from Manufacturer's experience shall be examined and, if the case, integrated in designer's purchase technical specification. Content identification: the content must be clearly identifiable from outside (i.e. without opening the package). Content preservation during transportation: the supplier is responsible to choose an adequate package. This must protect the content and prevent it from getting damaged. The package main task is to ensure functional and structural integrity of the content during transportation. The package is chosen in accordance with the content size and its features (i.e. high handling care due to fragility, temperature and dampness sensitivity, etc….). As general rules: 1. Brittle parts have to be packed using stiff wraps (i.e. wood or similar materials) the thickness of which should not be less than 10 mm; 2. it is strongly recommended the use of shock-resistant material (more or equal than 30mm thick) between two adjacent pieces and between wrap and pieces; 3. the package will prevent the content from moving during transportation; 4. Parts will not be in direct contact with each other and with the wrap; 5. parts will be closed inside a plastic envelope. 6. Delicate parts (low roughness surfaces, for instance) will have a dedicated protection; 7. Parts position should be chosen in relation to their stiffness, and position requirements should be clearly indicated on all externally visible side of the packaging. Handling instructions: The package will be provided with proper handling systems (lifting handle, pallet, etc…) to allow for freight, delivery, and unloading. They will be choosen according to the available means of lift and transport. Package will also provide all the necessary handling instructions (i.e. indications about the content, transport direction and placing, prohibition for heavy materials’ bearing, etc…). Liability: in case of inadequate packaging that has caused damages to content, the client will reject the manufactures. The supplier will be charged of all the costs associated with inadequate package NEMO Project document No: 61fbe36d-04ea-4880-9b50- Page 5 of 5 28fe9e09dc6d.doc NEMO phase 1 Project (manufacture repair or replacement, delivery charges, etc….). Those parts will be treated as a non- conformity, as specified in NE-00-QA-0001. Storage: When required, package will also allow for storage of the content after delivery. Then, the packaging should be able to be opened and re-closed. Inspection: the package shall allow for content inspections and enable for subsequent lockup of the wrap. 4. Delivery Hereafter, general rules for delivery are given Carrier: deliveries will be performed by carriers using means of transport that are suitable for material transportation. Suppliers and sub-suppliers will have to choose the carrier according to the package to be delivered, and the agreed date of delivery. Traceability: The package being delivered must be traced back and identified whenever required, so that parcel position can be known during every phase of its travel. Package insurance: Suppliers are liable for all the mistakes due to poor application of client's specifications. In particular, the supplier is in charge to choose an adequate carrier. The carrier is responsible for what is asked to deliver until the package has been given to the addressee. The carrier will be held liable for all the costs rising from spills or damages caused to the package, unless it demonstrates to relieve itself from all responsibilities. Advance notice: The carrier and/or the supplier are supposed to notice in advance the delivery of the package for the client to fit out (rent of handling equipment when not available, setting of areas for unloading operations, etc….) in time.