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IAMP-EC-Meeting Powered By Docstoc
					                                          Executive Committee Meeting
                                                   19 September, 2008
                                 National Academy of Medicine of Mexico, Mexico City

Participants : Guy De Thé (Co-chair), Anthony MBewu (Co-chair), Mohamed Hassan (African Academy & TWAS),
Wen Yumei (Chinese Academy of Engineering), Mario Stefanini (Accademia dei Lincei, Italy), Misael Uribe (Mexican
Academy of Medicine), Andrzej Trzebski (Polish Academy of Sciences), Jan Lindsten (Royal Swedish Academy of
Sciences), J. Boufford (Institute of Medicine, US NAS)
Absent with Apologies: Representative (Science Council of Japan)
Secretariat: Muthoni Kareithi (TWAS)

The meeting began at 8.40 AM chaired by co-chair G. de Thé.

M. Uribe welcomed the participants to Mexico City, promising to do his utmost to push to fruition the decisions that
would be taken by the EC.
He underlined the importance of IAMP actions being able to show a positive return, underlining the fact that IAMP
should deal with problems of all countries in the developed and the lesser developed world. This means considering the
consequences of degenerative and emerging diseases. Separating IAMP programmes into those with a Global focus
( Scientific Communication, Health Quality, Emerging Infections) and those with a Local focus (Perinatal Mortality,
Rheumatic fever, Mother-Child Research Network) he insisted that Global issues can be resolved by international
cooperation while local ones are the responsibility of governments.
Further requirements with regard to development is the need for infrastructure both in research and training, and the need
for developing countries to produce their own drugs.
G. De Thé thanked M. Uribe on behalf of the EC for the generous hospitality.
A. Mbewu reiterated the EC’s appreciation of this kindness. Looking forward to working together in the run-up to the
General Assembly scheduled for 2009 in South Africa.
G. De Thé then noted that there had been a request to anticipate the item on Funding to a slot just after the Secretariat
Report, and that he had with him to circulate a report on his participation as observer at the IAP EC meeting held in
Ottawa on 18 – 19 September, 2008.

The EC unanimously approved the minutes from the last EC meeting held on 19-20 April 2007 at the Secretariat in
Trieste. The document had previously been circulated to the EC and their comments incorporated into this final version.
G. De Thé then presented the EC with the report drafted after the co-chairs consultative meeting held in Amsterdam on 1
February 2008 on the occasion of the IAP/IAC joint meeting, to discuss the funds allocated by the Italian government in
December and eventual changes to the Strategic Plan in view of this. The minutes were approved unanimously by the EC.

M. Hassan voiced his appreciation for the generous hospitality offered to the EC noting that all members but one of the
EC were present. He presented the Secretariat Report detailing activities carried out since the last EC meeting. The report
included 3 year financial report 2007 -2009 of which 2009 shows the proposed expenditure. Funding received from the
IAP in 2007 and 2008 was underlined but it was also noted that at the last IAP EC meeting in Ottawa some surprise had
been expressed at the inability by IAMP to raise funds for projects. M. Hassan further noted that there is a large
IAP/IAMP overlap with 48 common members out of an IAMP membership of 65 academies. This should mean that any
health projects proposed to IAP should be carried out with IAMP. There are also 7 academies of medicine in Latin
America, part of ALANAM, that do not belong to IAMP and M. Hassan expressed the hope that M.Uribe would be able
to solicit their applications for membership.
Discussions then followed to clarify the projected expenditure for 2009 with particular attention to the Secretariat costs
and it was agreed to reduce them to USD 50,000, corresponding to the amount offered by IAP for the year 2009. EC
members also requested a more detailed breakdown of the actual costs entailed in maintaining the Secretariat. It was
agreed that the Secretariat would obtain from the TWAS Finance office this information to be circulated to the EC.

Jan Lindsten summarized the 2 parts of the Reducing Maternal and Perinatal Mortality project, the initial Tanzania
phase that carried out a Needs Assessment Study (NAS) and was now seeking funds for implementation of
recommendations, and the second part involving IAMP academies directly attempting to adapt and replicate the NAS in
their own countries. At the moment, funds are being sought to support the proposed NAS received from IAMP academies
from various international funding organizations. J. Lindsten voiced some irritation because while finding it difficult to

                              Emperador I Hall, Hotel Marquis Reforma, Mexico City
raise funds to implement the first part of the project it had come to his attention that an identical NAS was being
organized by UN bodies in a different region of Tanzania, actually using some of the same researchers and despite his
visit to WHO to keep authorities informed on the IAMP project.
It was agreed that J. Lindsten should find out the names of those involved in the new Tanzania project and then speak to
his contacts at the WHO.
It was underlined that in this field, the academies were struggling to find footing in a context where governments and
NGOs were already working and competing for funds.
J. Lindsten will work with the Secretariat to apply for funds for the academyNAS.

G. De Thé briefly summarized the 3 Workshops on Scientific Writing that have been held since the General Assembly
in Kenya, South Africa and Senegal.
He noted that there had been various suggestions in particular from the Academy of Sciences of South Africa to widen the
range of this project using online technology and perhaps making this a standard packet available to academies to offer
locally as part of their services and make the course more sustainable. A member academy could even host a website and
offer online tuition.
Anthony Mbewu noted that Google was increasing its broadband capacities in Africa and the Google Foundation might
be interested in sustaining a programme to put the project online.
It was agreed that co-chair A. Mbewu and the Secretariat would contact the Academy of Science of South Africa which
could be interested in being the lead academy in a funding proposal to be made to Google.
The workshop planned to be held in Cameroon in 2009 should go ahead on funds allocated to the programme by IAP in

Wen Yumei described the first IAMP Working Group on Combating the threat of new Emerging Infections held in June
2007 under the auspices of the Chinese Academy of Engineering and chaired by Wen Yu-Mei and Peter Lachmann.
Following this initial workshop which raised a great deal of attention a workshop on Infectious Diseases was held March
2008) organized by EFBIC ( European Focus on Biotechnology in China), CNCBD (China National Centre for
Biotechnology Development with the Chinese Academy of Engineering( CAE) - Shanghai Center and the Division of
Medicine and Pharmacy, CAE. Another event was the Shanghai-Rhone-Alpes Joint Workshop on Emerging Diseases
(Sept. 27, 2007, Pinecity Hotel, Shanghai, China) and on Oct.28,2008 there will be the Workshop on Hepatitis B and
Hepatitis C.
Several papers have since been published in various Chinese scientific journals (e.g. Journal of Microbes and Infections)
and there is a project to extract these articles for translation and publication in on unified volume.
Wen Yumei has also supervised several graduate students and helped to edit their work.
The EC was very complementary on this initial workshop that had generated so much output, and it was agreed that it is
not the work of academies to implement recommendations but to evaluate different projects proposed to resolve global
health issues.
It was agreed that this was a high-level workshop of the kind that could give visibility to IAMP and to the vital
networking capabilities of the organization. The role of IAMP as convenor could be replicated on other issues, leaving it
then to other agencies to develop implementation. The example was given of the programme on reducing perinatal
mortality whose aim is to get the academies to offer evidence based advice to their governments not to decrease national
mortality levels.
The role of IAMP as a catalyst was greatly lauded and it was underlined that academies should always be fully engaged in
nominating participants and offering expertise.

10.25 Harvey Fineberg, president of the US Institute of Medicine joined the meeting.

A. Mbewu described briefly the ongoing program on Prevention and Treatment of Rheumatic Fever and Rheumatic
Heart Diesease led by Prof. Bongani Mayosi of the Academy of Science of South Africa. (ASSAf). He also noted that
the World Heart Federation did not seem particularly interested in signing a Memorandum of Understanding with the

J. Boufford briefly described the IOM activity with regard to the programme on Health Care Quality. A pilot meeting
was held in Colombia in partnership with the Colombian Academy of Medicine and the Mexican Academy of Medicine.
The aim was to create a model that could be a pilot for other countries. A request for funds to the Gates Foundation was
not successful but the request is to be redrafted.

FUNDING – Discussions
G. De Thé presented H. Feinberg who began by acknowledging the difficult funding situation of IAMP. He underlined
that it is easier to obtain support for projects as opposed to core support for the Secretariat.
One possibility would be to organize a series of regional academy consultations on best practices for academies serving
an advisory role to policy-makers. In order to maintain the existence of IAMP there must be ideas with products that also
provide core support.
H. Feinberg invited EC members to forward their ideas to him as he would be very happy to create a portfolio to use in
requesting funding support from donors in the US.

Recently the Bill & Melinda Gates Foundation has invited Julio Frenk, M.D., Former Secretary of Health of Mexico to
create a independent commission of the preparation of global leaders in health professions, the educational needs for
global leadership. The commission chaired by Dr. Frenck would last 2/3 years with stewarding by the IOM. A role could
be found for IAMP as co-sponsor responsible for organization of regional workshops on the topic, subcontracted by the
committee to do this. If EC is agreeable, H. Feinberg would be willing to represent the IAMP on discussions.
M. Hassan declared this an excellent proposal as the office in Trieste is often involved in organizing regional workshops
and can do it well. He wondered whether the Gates Foundation would be interested in providing planning process funds.
H. Feinberg agreed that this was just the kind of suggestion that could go into the portfolio – i. e. planning process for a
Strategic Action Plan in the run-up to the next General Assembly, consultations for the Frenck Committee.
It was agreed that like the DCP2 this would be excellent exposure to showcase IAMP.
The committee would ideally be an independent body with the bulk of support form Gates, but token/meaningful support
form others e.g IAMP. There would be an Advisory body composed of representatives of the sponsors, professionals
which would identify members of the Committeee on individual merit.
M. Uribe noted that it might be possible to seek support also from other donors e.g. Carso Group in Mexico.
The EC unanimously endorsed the proposal received. H. Feinberg thanked the group noting that he would keep the EC
informed through J. Boufford and underlining that he would be looking forward to receiving ideas for the portfolio.

Wen Yumei underlined the importance of the neutral expertise present in academies and by those recommended by the
academies. Any nation and any private company would be happy to receive this high-level independent expertise. She
continued that it was important for IAMP to distinguish itself from WHO – made up of government representatives.
It was also noted that academies working together in regional groupings would be better placed to seek local funds in
their regions as they would know the financial context better.
A. Trebszki noted the importance of stressing localized projects that have global appeal such as neglected local infections
which become global.
J. Boufford noted that when the question of implementation arises, donors will often be interested not in the entire process
but in specific aspects which could be used as leverage for other donors.
M. Hassan recalled that the Minister of Health in China had voiced an interest in organizing a meeting of Ministers of
Health, Presidents of Academies and Ministers of Science and Technology in Africa. It was agreed to explore this
opportunity which would look to see how these different sectors consider the health issues in order to seek concrete
M. Stefanini noted that the IAMP capacity for organizing meetings and IAMP participation in the Gates Advisory board
could certainly leverage other interests.
H. Feinberg thanked the EC and left at 11.55

J. Boufford presented the paper on IAMP Selection, Financial management and Oversight of Co-sponsored Projects
and G. De Thé opened the matter to discussion.
M. HASSAN presented the proposed IAP procedure to avoid conflict of interest in the allocation of funds. This included
the creation of a data base of experts available to evaluate project proposals. IAMP could do something similar by asking
members to help create a data base of reviewers. It was agreed that the choice of reviewers should be subject to specific
criteria and proven scientific capacity.
It was decided to table this topic until after discussions on the Strategic Action Plan.

G. De Thé presented his written report on the recent IAP EC which has agreed to allocate 50,000 USD to IAMP for
coordination costs but not for projects. It was felt that the IAMP could seek funding also from the private sector, and 2
members of the IAP EC have offered to join a search for support for IAMP. These are Prof. Norihisa DOI (Science
Council of Japan) and Professor Gunther Stock (All Germany Academies of Science). One of the possible initiatives
would be to assemble regional working groups (Asia, Africa, America, Europe) with the task of identifying regional
priorities and regional funding sources for a series of projects. At the same meeting it was decided to request UNESCO’s
DG to establish a new professional post whose incumbent should be responsible for the activities of IAP and IAMP and
that the new person recruited should start shortly before the current TWAS Executive Director retires

G. De Thé presented the IAC/IAMP Working group meeting for the proposed IAC-IAMP Policy Study on Improving
Global Surveillance of Emerging Infectious Diseases held in Paris on 1-2 May 2008.
J. Boufford informed the group that Patrick Kelly, was now working on a funding proposal to send to the Google
Foundation, adding that the idea was to separate the body of the study itself from the follow-up regional workshops.

With regard to relations with WHO, it was agreed that IAMP should begin an application process to be recognized by
WHO. A MOU could help define IAMP’s role with regard to Ministries of Health. It was agreed that G. de Thé would
make the appropriate contacts with the WHO to initiate the process.

It was also agreed that A. Mbewu explore contacts with DCP2 editor D. Jamison, to seek a role for IAMP in the
proposed DCP3 similar to the Advisory Committee for Editors (ACE) of the previous work (choice of authors, peer
review process etc)

A. Mbewu informed the EC that the 2009 General Assembly was planned back-to-back with the TWAS General
Meeting at the end of September 2009, both to be funded by the Department of Science and Technology and Ministry of
Health of South Africa, either in Johannesburg or in Pretoria. To date a firm offer had been received for just 50% of the
funds required, nothing being received in writing from the Department of Health. Currently the budget stands at 330,000
USD to cover all local costs in South Africa. Organization has been slowed down by the fact that the written commitment
has not been received yet.
M. Hassan confirmed that negotiations were still on going for the TWAS meeting too, as normally all local expenses are
covered locally; with this year’s meeting to held in Mexico, the local hosts have also provide 100,000 USD for travel for
participants from developing countries while in 2006 Brazil provided 150,000 USD for travel.
It was agreed that A. Mbewu would continue to try and get the arrangements off the ground as soon as possible.
It was agreed that an EC meeting would be held just before the GA.
A committee was also formed to choose a scientific agenda (topics, speakers ) for the scientific symposia to held at the
GA. Members are A. Mbewu, J. Lindsten, Wen Yumei and G. de Thé. They will keep the Secretariat informed of their

M. Hassan presented the procedure for elections of new co-chair to succeed G. de Thé who has sat for 2 terms. The co-
chairs will invite proposals from members, the nominees will be circulated to the EC which will shortlist a selection to be
circulated to the members at least one month before the GA.
3 new EC members will be required after the 2 terms of China, Mexico and Sweden.
It is agreed that when the call for nominations (co-chair and EC members) is sent to members a copy of the Statutes
should be included.
M. Uribe raised the question of double IAMP membership from one country and asked whether this did not cause conflict.
He was assured however that according to the statutes, even in this case, each country will have a right to just one vote.
M. Hassan remarked that amongst the ALANAM members meeting in conjunction with the EC, there were 7 academies
of medicine that did not belong to IAMP. M. Uribe as president of ALANAM was invited to inform them of the
importance of participating in IAMP and he assured the group that he would do so.
G. De Thé proposed the membership of the Tanzania Academy of Sciences, it was seconded by J. Lindsten and the EC
approved unanimously that the membership be recommended to the General Assembly.

There was discussion concerning the numerous organizations grouping together academies and the duplication of actions.
Mention was made of ICSU and FEAM with regard to dues requested from members.
It was agreed that even though the IAMP statutes have a provision that the EC could ask membership dues, it would be
difficult to do so without offering anything tangible in return especially as similar organizations do not ask for fees.

M. Uribe proposed the production of a volume that would show what IAMP has “produced” to date from 2000. There was
unanimity over the need to disseminate IAMP actions and the product could be packaged to propose dues. Publicity in the
form of CDs, pamphlets would be vital in the search for consensus amongst the members at the next GA. M. Hassan
agreed that TWAS could take care of the publication through the Public Information Office.
Dissemination is also a problem so it was also proposed that IAMP achievements be available online for example the
curricula used for the Workshop on Scientific Communication.

There was consensus on the need to revise the Strategic Action Plan in view of the discussion above. It was agreed that
this should be processed in cooperation by the entire EC with the Secretariat as the focal point. It was agreed that J.
Boufford would first look at the current version of the Strategic Action Plan and make sure that it is reflected in the
current 2-page summary. The 2 documents would then be circulated to the members of the EC fro review and comments.
The SAP should include advice to the next EC and should cover the period 2009 – 2012. Amongst the issues to be
inserted into the SAP is the need to “market” the IAMP.
It was also agreed that the Secretariat should print business cards with the IAMP logo for all EC members.

It was agreed that IAMP would participate in the request to UNESCO’s DG to establish a new professional post whose
incumbent should be responsible for the activities of IAP and IAMP and that the new person recruited should start shortly
before the current TWAS Executive Director retires. The search committee will be formed by co-chairs of IAP and IAMP.
M. Hassan will prepare a job description to circulate to the co-chairs, the same job description that will be sent to
UNESCO for classification.

The meeting closed at 16.45 with thanks to Dr. Uribe for his generous hospitality and that of the Mexican Academy of

                                            IAMP EC Meeting
                                         19 September, 2008
                          National Academy of Medicine of Mexico, Mexico City


1.    Letter to Dr. Uribe and to Dr. Procel (President Mexican Academy of Sciences) thanking them for
      hosting the EC meeting (Secretariat)
2.    Letter to IAP co-chairs thanking them for the 2009 allocation of USD 50,000 (Secretariat)
3.    Prepare report of IAMP EC meeting and circulate to EC members for review and comments
4.    Letter to academies that responded to IAMP Call for Proposals informing them that the funds have
      been withdrawn and that unfortunately there will be no grants allocated this year (Secretariat)
5.    Write to the ASSAf informing them that their proposal concerning the program on Scientific Writing
      should be redrafted and with the support of the IAMP could be proposed to the Google Foundation
      that is particularly interested in supporting online actions by academies (Secretariat)
6.    Invite ALANAM academies that are not members of IAMP asking them to apply for membership. (M.
      Uribe & Secretariat)
7.    Draft letter to academies concerning the nominations to the EC of 3 EC members and a co-chair from
      an industrialized country (Secretariat)
8.    Follow-up discussions with Prof. Chen Zhu to organize in China an Africa-China Health Summit
      involving Health Ministers from Africa and China together with Academies of Science and Medicine
9.    Apply for recognition by the WHO (Guy de Thé to contact Tikki Pan and D. Heymann on correct
      procedure to be followed)
10.   World Bank/DCP3 – initiate contacts with editors (D. Jamison, J. Sepulveda) – regarding
      organization of regional DCP3 consultations – another Advisory Committee to the editors etc (A.
11.   Publication of IAMP achievements in one single document for presentation before the 2009 GA
12.   Contact IAP EC members Prof. Norihisa DOI (Science Council of Japan) and Professor Gunther Stock (All
      Germany Academies of Science) to discuss funding opportunities (Co-chairs)
13.   Strategic Action Plan and 2-page summary to be reviewed by EC members. J. Boufford to review the
      2 documents to ensure congruence before circulating to the EC to make sure that they are congruent
      ( Secretariat & J. Boufford)
14.   Print visiting cards for all EC members (Secretariat)
15.   Update brochure before GA in 2009 (Secretariat)
16.   Draft job description of IAP/IAMP Programme Officer and circulate to the IAP & IAMP Co-chairs
      (Prof. Hassan)
17.   Inform Tanzania that membership application has been accepted by the EC for endorsement at GA
18.   Organize EC meeting just before the GA (Secretariat)
19.   Assist co-chair A. Mbewu in organizing the IAMP GA (Secretariat)
20.   Committee to prepare GA scientific agenda GA (Mbewu, Lindsten, Wen Yumei, de Thé)
21.   Re-draft Financial proposal 2008 to show detailed Secretariat costs at 50,000 USD and circulate to
      EC.( Prof. Hassan & TWAS Finance Office)

                                                                                               2 March 2010

        IAMP THREE YEAR Financial Report for 2007 - 2008 - 2009
                                                            (in US$)
INCOME                                                                2007                         2008               2009 (Expected)
Balance                                                                       233,829                      234,506                214,734
1) IAP                                                                         59,278                      100,000                 50,000
2) ICGEB, Trieste                                                              26,378
3) Regione Autonoma Friuli-Venezia-Giulia, Trieste                             25,940
4) Camera di Commercio Industria Artigianato e                                                              10,907
     Agricultura, Trieste
                                                                              345,425                      345,413                264,734

EXPENDITURE                                                           2007                         2008                      2009
                                                             Budgeted           Spent    Budgeted           Spent      Proposed Budget

1) Programmes
1.1) Reducing Maternal & Perinatal Mortality in                 40,000         55,020
    Developing Countries
1.2) Scientific Writing                                                                     50,000          49,200
1.3) Emerging Infections (IAC/IAMP Working Group)                                           20,000
Sub-Total for (1)                                               40,000         55,020       70,000          49,200                         -

2) Meetings
2.1) IAMP Executive Committee                                   15,000         10,778       15,000          10,000                  10,000
2.2) Emerging Infections (Shanghai, CAE)                        10,000          6,832
2.3) 2009 General Assembly                                                                                                          45,000
Sub-Total for (2)                                               25,000         17,610       15,000          10,000                  55,000

2) Publications                                                  5,000           1,103        5,000          1,000                   5,000

3) Operational Expenses
3.1) Staff and Consultants Costs                                40,000         35,450       70,000          57,593                  40,000
3.2) Office supplies & other operating expenses                 10,000          1,736       15,000          12,886                  10,000
Sub-Total for (3)                                               50,000         37,186       85,000          70,479                  50,000

Total                                                          120,000        110,919      175,000         130,679                110,000

Excess (Shortfall) of income over expenditure                                234,506                      214,734                154,734

For presentation purposes, all contributions are expressed in US dollars and have been converted using the UN official rate o f exchange
    valid at the time the contributio ns were received.
    As at 15 September 2008.


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