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					                                                   Children's Services Health and Safety Manual




Asbestos Control and Management Strategy
General Statement

NCC recognises that it has a responsibility to protect employees and others who may be
affected by its business operations against the risk of asbestos exposure arising from
premises, equipment, facilities, or work related activities, and that an effective asbestos
management plan needs to be in place to control the risk to staff and members of the public
using the premises. This document details Norfolk County Council’s (NCC) strategy for
managing and controlling asbestos exposure in relation to its premises.


Equal Opportunities

NCC expects employees to adhere to this policy in line with the Council's obligations under
equality legislation. Managers must ensure that all reasonable adjustments or supportive
measures are considered to allow equality of access and opportunity regardless of age,
gender, ethnicity, sexual orientation, disability, faith or religion.


Scope

The responsibility to manage Asbestos Containing Materials (ACMs) in an appropriate
manner is a shared one. The Council, through its management structure, has allocated
specific responsibilities and functions to designated employees to manage and control the
risk. Responsibilities also lie with contractors and others who may als o work in or use our
buildings. This policy outlines the detail of all these responsibilities.




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Contents

     Para                                                                         Page No.

 1            Background                                                                24
 1.1          What is asbestos?                                                         24
 1.2          What are the dangers?                                                     25
 2            Legal Requirements                                                        25
 3            Responsibilities to Manage Asbestos in Council Premises                   26
 3.1            The Council                                                             26
 3.2            Chief Executive                                                         26
 3.3            Directors                                                               27
 3.4            Service Heads, Headteachers, etc                                        27
 3.5            Headteachers of Non BMPP Schools                                        27
 3.6            Premises Managers                                                       28
 3.7            Managers of premises where no Asbestos has been
                identified                                                              29
 3.8            All Employees                                                           29
 3.9            NPS’s additional specific responsibilities                              29
 3.10           Managing Director of NPS                                                31
 3.11           Asbestos Contractors                                                    31
 3.12           Corporate Health and Safety Manager                                     32
 3.13           Departmental Health and Safety Advisers                                 32
 3.14           Departmental HR Officers                                                32
 3.15         Training                                                                  32
 4            Asbestos Survey                                                           33
 4.1          Asbestos Survey Report                                                    34
 5            Asbestos Management Plan                                                  35
 6            Labelling of Asbestos Containing Materials                                36
 7            Action in the Event of a Suspected Release of Asbestos                    37
 7.1          Information to employees following exposure                               38
 7.2          Records of potential exposure                                             38

1. Background

1.1 What is Asbestos?

Asbestos is a naturally occurring fibrous mineral silicate. It was widely used between 1950
and 1980 though some types of asbestos continued to be used after this time. It was used
for many purposes in building construction such as noise and thermal insulation, and as a
fire resistant material due to its physical and chemical properties and low cost. Asbestos
Containing Materials (ACMs) are therefore likely to be present in a large number of NCC
buildings. It was most widely used in:
        Ceiling tiles, Artex finishes, wall partitions and fire doors
        Equipment and vehicle parts
        Spray coatings on steel work, concrete walls and ceilings
        Insulation lagging on pipe work and boilers
        Roof sheeting, gutters and pipes

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1.2 What are the Dangers?

Asbestos is the biggest single occupational health issue in the UK. Known ill health effects
include:
      Asbestosis (irreversible scarring of the lungs)
      Lung, stomach and throat cancer
      Mesothelioma (cancer of the lining of the lungs or stomach)

Breathing in air containing asbestos fibres may lead to the development of one of these
asbestos related diseases. Asbestos fibres are so small they cannot be seen by the naked
eye. Diseases resulting from exposure can take between 15 and 60 years to develop.

Exposure does not mean that disease will inevitably occur but as a safe threshold for these
diseases has not been found, it is recommended that exposure is avoided altogether.
However it is very unlikely that single or repeated low-level exposures will lead to asbestos
related diseases, high exposure for long periods is more clearly linked to these diseases.

Wherever ACMs are located there is a potential for exposure if asbestos fibres are
released. Fibre release is most likely to occur if ACMs are disturbed and/or damaged. The
level of fibre release is dependant upon the type and composition of the ACMs and the
extent of any damage. Those most likely to be exposed to asbestos fibres are workers
engaged in maintenance, decoration and repair work. Specifically, care must be taken
when:
      Undertaking general construction and maintenance work
      Stripping out old insulation, removing internal walls, textured paints, plasters and
       ceiling tiles containing asbestos
      Undertaking demolition and clearance of sites
      Routine installation, repair and maintenance work by plumbers, electricians,
       carpenters and other trades people
      Excavating contaminated ground
      Handling items in museum collections containing asbestos. (There is separate
       guidance on these items)
      Maintaining vehicles e.g. removal of brake pads and clutch linings
      Installing IT networks

It is important to note that a 'latent disease' such as one resulting from exposure to
asbestos is an uninsurable loss and cannot be offset against Employers or Public Liability
Insurance. Therefore any civil claim would have to be met directly from Council or school
funds.

2. Legal Requirements

All work with ACMs is regulated by the relevant legislation. The prime objective is to
manage asbestos risks in properties to prevent exposure to asbestos from work activities or
otherwise to reduce exposure as far as is reasonably practicable.

It is the responsibility of the Council to ensure an adequate risk assessment that considers
the risk of exposure to asbestos from its buildings is carried out.

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Where work involving asbestos is necessary the Council must ensure that a risk
assessment is undertaken before the work commences. In addition a plan of work must be
produced detailing how the work is to be carried out; and exposure to asbestos prevented
or reduced to as low a level as is reasonably practicable.

It is the policy of NCC that NCC employees will not knowingly undertake work with or
on asbestos containing material. Further details are provided in this document.

As with all risk assessments, the principle of risk elimination should be applied first followed
by control if this is not possible. Where elimination is not possible this policy should be
implemented and properly managed. It includes:
       a) making and keeping up to date a record of the location and condition of the
          materials which contain or are presumed to contain asbestos (i.e. an asbestos
          register)
       b) preparing an asbestos management plan that sets out in detail how the risks
          from these materials will be managed
       c) taking the necessary steps to put the plan into action
       d) procedures to monitor and review the plan and the arrangements to act on it so
          that the plan remains relevant and up to date
       e) providing information on the location and condition of the materials to anyone who
          is liable to work on or disturb them

Appropriate records must be kept. See details set out in the Asbestos Document File below
(page 36).

Monitoring, inspection and test records should be retained for at least five years. Health
records of employees exposed to asbestos must be kept for 40 years

The Council also has a duty to ensure all people who may come into contact with asbestos
are adequately trained, qualified and experienced to fulfil their duties.

3. Responsibilities to Manage Asbestos in Council Premises

3.1 The Council

     The Council is the employer and therefore the duty holder under the legislation
      (except for foundation schools, voluntary aided schools and academies where the
      governing body/diocese as appropriate is the employer. Risk assessments will still be
      completed by NPS Property Consultants Ltd (NPS) on behalf of these schools.
      However they must ensure that, as the employer, all other responsibilities as outlined
      in this policy are undertaken).

3.2 The Chief Executive

      The Chief Executive, as the officer in charge of the Council, is ultimately responsible
       for ensuring the responsibilities of the duty holder are carried out through the
       management structure of the organisation




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3.3 Directors

      Directors have overall responsibility for ensuring arrangements are in place in their
       directorates/areas of control for the effective management of asbestos. In particular
       they are responsible for ensuring that this strategy is implemented and that
       appropriate training is provided for those with local responsibility for compliance.

3.4 Service Heads, Headteachers, Managing Director of NPS, or any other people with
management responsibility for a service

     Undertake the relevant training to understand the overall requirements of the
      legislation

     Ensure that all employees and occupiers of buildings they control are made aware of
      the findings of the Asbestos Register and the dangers of asbestos

     Ensure this policy is implemented in all premises for which they have overall
      responsibility

     Ensure that, prior to any construction and redevelopment work to premises their
      service occupies, due consideration is given as to whether buildings should be
      occupied during the planned works. Serious reflection concerning the cost of not
      moving people (morale, well-being, increased project time etc.) must form part of this
      process. The outcomes of such consideration must be documented as part of the
      project plan.

      Provide NPS with a list of premises managers for all premises under their control and
       provide updates as personnel change

In practice this may be done through directing others within the management chain of their
service. However, the Service Head et al remain ultimately responsible for ensuring that
those with delegated responsibility carry out the requirements in full. The Service Head will
therefore need to monitor that works are being undertaken on their behalf.

Please note that separate guidance on the management of objects and artefacts containing
asbestos (e.g. as part of school geology collections) is available – Appendix 1: Managing
Objects Containing Asbestos. Schools holding such artefacts should familiarise themselves
with this guidance and put in place suitable management plans.
3.5 Additional Responsibilities of headteachers of schools that are not members of
the Building Maintenance Partnership Pool (BMPP), or where works have been
procured other than via NPS

     Where construction work is commissioned without utilising NPS’s services,
      headteachers must ensure that only licensed asbestos contractors (those with a
      current licence from the HSE to remove and transport ACMs) are employed to
      undertake work involving ACMs

      Ensure the method statements of contractors they employ to undertake work
       involving asbestos are checked and agreed by a person competent to do so


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      Monitor contractors activities to ensure they are complying with their method
       statements and legal requirements so far as is reasonable without exposing
       themselves to asbestos contamination

      Non BMPP schools should be aware that mastic present in some older (pre 1985)
       window frames may contain asbestos. Non BMPP schools managing their own
       window frame replacement work should assume that ACMs are present in such older
       window frames and obtain a type 3 survey prior to any refurbishment work being
       carried out.

Schools that are not members of the BMPP must ensure that effective action is taken
following the discovery of any deterioration in the condition of asbestos material in
line with the standards outlined in this strategy.

3.6 Premises Manager, NPS Facilities Manager, School Site Managers/Caretakers
(where applicable) or any other person who is responsible for the management of
premises

      Undertake the relevant corporately provided premises management training, both the
       overview training (Premises Management, Health, Safety and Risk Management Part
       1) and the specific Asbestos Awareness training (Premises Management, Health,
       Safety and Risk Management Part 2 – Asbestos)

      Ensure that prior to any maintenance work, additions or modifications to the
       premises, an appropriate type 3 survey (see section 4) is undertaken and the
       findings actioned (this may be organised on behalf of the premises by NPS)

      Notify NPS of all additions to, or modifications of the premises, or any significant
       changes in the use of all or part of the premises, as they may affect the risk
       assessment currently in place for the premises

    Provide, as necessary, all contractors with the details of the Asbestos Register prior
     to commencing work, and ensure all contractors visiting the premises sign the form
     accompanying the Register to confirm they have read and understood the contents.
     Contractors must also be reminded of their health and safety obligations to their own
     employees in relation to work activities involving material likely to contain asbestos.

      Ensure that, following receipt or update of the Asbestos Register from NPS, an
       Asbestos Management Plan is produced as detailed in section 5

    Ensure appropriate, effective local monitoring systems and compliance checks are
     implemented to ensure that the remaining risks are being effectively managed:

       - Medium risk material: quarterly inspections
       - Low risk materials: six monthly inspections

    Monitor, as necessary, non-asbestos contractors to ensure they are not using
     methods that would compromise asbestos related safety



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    Report to NPS any deterioration in the condition of asbestos material noted as a
     result of inspection

    Ensure appropriate action is taken following discovery of damaged or suspected
     asbestos material as outlined in section 7

    When providing information on asbestos at the planning stage of contracted works,
     information must be given on any asbestos identified in access routes to the work
     location that could be affected (e.g. by accidental damage) as well as the actual work
     location

    Ensure appropriate statutory and documentary records are maintained as detailed in
     section 5

Where they become aware that contractors employed to remove or encapsulate asbestos
may be working in an unsafe manner they should immediately raise the issue with the
contractors representative and inform the Children’s Services Health and Safety Adviser
and NPS (where involved in the employment of contractors).

3.7 Managers of Premises where no Asbestos has been Identified

   Some premises built pre 1999 may have had an asbestos survey carried out but no
   ACMs identified. This does not mean that the building is guaranteed to be asbestos free.
   The type of surveys undertaken may mean that undetected ACMs do exist in the
   premises. Therefore, unless managers have confirmation from the architect or builder
   that no ACMs were used in the construction of the building, they should presume that
   ACMs are present. In these cases managers should:

      Ensure that prior to any maintenance work, additions or modifications to the
       premises, an appropriate type 3 survey (see section 4) is undertaken and the
       findings actioned (this may be organised on behalf of the premises by NPS)

    Seek advice about any material they are concerned about and if necessary arrange
     for reassurance sampling and testing to be undertaken

3.8 All Employees

    Familiarise themselves with the location of ACMs in their establishment base

    Notify premises managers of any damage to known or suspected ACMs

    Ensure that they are aware of the procedures to follow when contractors are working
     on the premises

3.9 NPS’s Additional Specific Responsibilities

    Undertake an initial type 2 survey (as described in section 4) in all NCC premises
     (including Voluntary Controlled, Voluntary Aided, Foundation and Academy schools)



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    Ensure that an appropriate type 3 survey (as described in section 4) is undertaken
     prior to any maintenance work, additions, modifications or any other construction
     work to the premises, which they are involved in or have control over; and that the
     findings of such a survey are actioned

    Provide all contractors engaged by NPS to carry out works of any description in NCC
     premises with the details of the Asbestos Register for that premises prior to
     commencing work

    Put in place a removal and encapsulation programme to make safe asbestos
     containing material identified by the surveys undertaken. This should result in all
     materials identified as requiring removal, repair or sealing or encapsulation where the
     risk is high or medium, being dealt with as required.

    Update premises Asbestos Registers following this work

    Undertake annual risk assessment and physical inspection of identified asbestos to
     monitor its condition, or earlier if:
       o Damage to asbestos containing material has been brought to their attention
       o An incident involving possible or actual exposure to asbestos has occurred
       o There is new information about risks or control measures
       o Possible new sources of asbestos have been identified

         Following assessment and inspection:
                - Undertake further sample surveys where necessary
                - Re-label any areas that require warning labels in accordance with this
                   policy
                - Update/reissue the Asbestos Register

    In consultation with the Corporate Health & Safety Manager, organise specific
     training courses to enable people at all levels to achieve the competency necessary
     to carry out their specific role regarding asbestos management

    Respond in an appropriate manner immediately on receipt of notification of
     suspected or confirmed uncontrolled releases of asbestos, by providing advice and
     assistance to ensure the necessary steps are taken to prevent further release, take
     samples to confirm the presence of ACMs, and to make the area safe

    Investigate any accidental release of asbestos caused by contractors engaged by
     NPS and notify and liaise with the Corporate Health and Safety Manager and the
     relevant Departmental Health and Safety Adviser over such incidents

    Engage and manage the employment of licensed asbestos contractors to undertake
     work to remove or encapsulate asbestos materials as appropriate

    Check the method statements of contractors they employ to undertake work involving
     asbestos to ensure it complies with both NCC’s and legal requirements




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    Monitor NPS engaged contractors’ activities to ensure they are complying with their
     responsibilities as detailed in this strategy, their method statements and legal
     requirements, as far as is reasonable without exposing themselves to asbestos
     contamination

    Ensure asbestos removal contractors and analysts are available on the 24 hour call
     out list for emergency purposes

      Identify all named premises managers for NCC premises

    Provide quarterly updates to the NPS Liaison group on progress with asbestos
     management and any issues identified following monitoring and inspection work

      Provide a copy of the list of named premises managers to the Corporate Health and
       Safety Manager every 3 months.

3.10 Managing Director of NPS, through Building Surveying Director and Asbestos
Service Manager

    Overarching responsibility to manage ACMs control in all NCC premises

    Create and control a list of approved contractors for work involving asbestos

    Monitor the activities of all contractors that undertake work on behalf NCC, both
     direct and sub contracted works

    Monitor CDM and project work to ensure such work meets the legislative
     requirements regarding asbestos

3.11 Asbestos Contractors

    Produce a plan of work and method statement in accordance with the legislative
     requirements and submit these to NPS (or the premises manager directly if not
     undertaking work through NPS) for agreement

      Submit the statutory ASB5 notice and method statement to the HSE as soon as
       possible and at least 14 days prior to work commencing. Proof that this has been
       done and approval has been given must be supplied to NPS/NCC.

    Take all reasonably practicable measures to ensure that work is carried out in line
     with the method statement

    Organise for air clearance tests and certification of reoccupation to be undertaken by
     one of NPS’s approved analytical consultants once the work has been completed

    Provide all relevant records of work undertaken and tests completed to premises and
     NPS




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     If sub-contracting any of the work under their contractual control, contractors are
      responsible for ensuring that any company employed meets the requirements of the
      legislation and this strategy
3.12 Corporate Health and Safety Manager
     Production and maintenance of policy in line with current legislative requirements
      and guidance
     Check and agree the outline format for risk assessments, Asbestos Registers and
      other documentation concerning asbestos management

     Check and agree the contents of any training programme produced to assist with the
      competency of staff to fulfil their designated roles

     Keep a record of all named premises managers for NCC premises, as provided by
      NPS

     Undertake a gap analysis to identify those people not currently trained who are
      required to be trained

     Notify all Heads of Service of people still requiring training to ensure competency

     Report to Chief Officer Group (COG) every 2 years on the status of implementation
      of the policy

3.13 Departmental Health and Safety Advisers

     Provide advice to their departments in support of this policy

     Investigate incidents of exposure or potential exposure to asbestos in line with this
      policy

3.14 Departmental Human Resources Officers

     Ensure the appropriate information regarding exposure to asbestos is kept on
      employee’s personnel files as and when managers or health and safety advisers
      require this.

     Ensure all personnel files containing such records are retained in line with current
      legislative requirements

3.15 Training

Many of the responsibilities laid out above require a particular level of knowledge and
training. NCC provides the following courses to assist competency levels to be achieved
and maintained:

     Line Managers Training
     Premises Managers Training
     Specific Asbestos Training for Premises Managers
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All people with responsibilities under this strategy must attend the relevant training to
ensure their competence to fulfil their role.

General awareness of the risks of asbestos and the procedures to follow for all employees
are not provided for in specific training, but managers should provide this information to
their employees through basic instruction and information during induction and general
health and safety training.

Professional health and safety staff within NCC and NPS must ensure their overall
competencies are maintained. This must include all areas they are expected to provide
advice on and monitor compliance for.

4. Asbestos Survey

An asbestos survey of the ‘type’ appropriate to a premises will be arranged by NPS and
undertaken by a suitably qualified, competent and approved contractor. Surveys are to be
undertaken in accordance with ‘HSE Guidance Note MDHS 100 – Surveying, sampling and
assessment of asbestos - containing material’.

The survey will establish the location, form, type and condition of any asbestos containing
material with an evaluation of the likelihood of the material being damaged, disturbed or
worked on in the future. Priority will be given to survey all properties built or refurbished
between 1960 and 1985, as these are most likely to contain asbestos materials. The survey
types noted in MDHS 100 are:

   TYPE 1

      A visual assessment of the suspected asbestos installations present on a site.
      The survey technique relies on the ability of the surveyor to visually identify asbestos
       and does not normally include the taking of samples to confirm the presence of
       asbestos.
      All inaccessible areas will be assumed to contain asbestos, until can be proven
       otherwise by a more in-depth survey.

  TYPE 2

      Standard sampling asbestos surveys, the most common form of asbestos survey
       undertaken.
      Suspect materials are sampled and analysis is carried out at a UKAS-accredited
       laboratory. This allows confirmation of whether the sampled materials definitely
       contain asbestos or are asbestos free.

  TYPE 3

      Full access intrusive asbestos surveys extend the ‘standard sampling asbestos
       survey’ to include investigations into reasonably and safely accessible sealed voids,
       and the fabric of the building.
      This survey must be carried out prior to demolition or major refurbishment in
       buildings.


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      This will include breaking through partition walls, ceilings etc to confirm the presence
       or absence of asbestos. Significant damage to the fixtures, fittings and parts of the
       building occurs.

It is the policy of NCC that type 2 surveys will be undertaken to gather information for the
purposes of risk assessment. Where maintenance works, additions or modifications are to
take place on a premises a type 3 survey must be undertaken, prior to such work being
planned, in order to identify any hidden sources of asbestos that may not have previously
been identified.

4.1 Asbestos Survey Report

NPS have carried out type 2 surveys as described above in all NCC premises and created
asbestos survey reports. These reports, known as Asbestos Registers, include an asbestos
plan and photographs, a list of the materials found, descriptions of the material and its
condition, risk and priority assessment.

It identifies the location, type and condition of the asbestos present within a premises. It
also identifies the remedial action necessary to deal with any asbestos present as follows:

      Monitor and Manage

       Leave the ACMs in place, monitor and record condition at intervals not exceeding 12
       months. Review action where deterioration or damage occurs.

      Protect or Enclose

       Construct or place physical barrier to prevent damage to the ACMs. If the works to
       provide the enclosure are liable to disturb the asbestos then a licensed asbestos
       removal contractor should carry out the work.

      Seal or Encapsulate

       Seal surface of the ACMs with a durable and flexible coating designed to give the
       ACMs additional strength and prevent fibre release from surface of material. Suitable
       for ACMs that are presently unsealed and in reasonable condition. Not appropriate
       where material will be subject to impact damage and work in virtually all c ases
       should be carried out by licensed contractor.

      Repair

       Suitable where damage is slight and repair is restricted to patching or making good
       small areas of material. A licensed contractor should generally undertake this work.

      Remove

       Where ACMs are not in good condition or are in a vulnerable position and liable to
       damage and it is not practicable to protect, seal or repair. Remove also in areas due
       for refurbishment, alterations or demolition. A licensed contractor should generally
       undertake this work.

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      Restrict Access

       Where it is not possible to immediately repair or remove damaged asbestos and
       people are likely to be exposed to asbestos fibres in the air. Restrict access to these
       spaces to those with appropriate protective equipment.

NPS will update the survey report in the register each time the property or ACMs are
inspected or work involving ACMs is undertaken by them or anyone contracted by them.

Premises managers must ensure the relevant actions are undertaken as identified.
Responsibilities for each level of action are provided in section 3 above.

The Asbestos Register must be consulted whenever any property maintenance, repair,
cable/IT installation, alteration or refurbishment works or any other works are considered.
Premises managers must ensure contractors are informed of the contents of the Asbestos
Register relevant to the premises on every occasion of work programming.

The information contained in the register is gained from a non-invasive survey and will not
have identified any ACMs hidden within the construction of the building. There is therefore a
risk that unidentified asbestos material will be disturbed in construction work involving
opening up of a building (e.g. structural works).

It is the policy of NCC that NCC employees will not knowingly undertake work with or
on asbestos containing material. Therefore employees must be aware of the above
and act accordingly.

The Asbestos Register is provided to the premises by NPS and must be kept in a secure
place where it can be accessed by anyone who may need the information it contains. This
includes employees and other people that occupy our buildings. All those who need to
understand the contents of the documents must be made aware of their existence and
location.

5. Asbestos Management Plan

Premises Managers etc must produce a local Asbestos Management Plan for their area of
responsibility that sets out how the risks from these materials will be managed. This should
include:

      who is responsible for managing asbestos
      the Asbestos Register
      plans for work on asbestos materials
      ensuring that, where the need for work has been identified, works are undertaken to
       comply with this
      the schedule for monitoring the condition of low and medium risk materials
          o Low risk – six monthly
          o Medium risk - quarterly
      procedures to monitor and review the plan and the arrangements to act on it so that
       the plan remains relevant and up-to-date



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The Asbestos Management Plan should be easy to read and easy to find when you, or
anyone else, needs it. It must:

      be easy to update
      record local monitoring of the condition of asbestos materials

You must:

      take the necessary steps to put the plan into action
      tell people about your decisions

You may consider that materials identified in the Asbestos Register as needing to be
‘monitored and managed’ pose a higher risk than identified in the Register, for example if
ACMs are located in a school where it may be susceptible to damage by children. The
HSE’s ‘Material and Priority Scoring Tool’, available in section 6 of the HSE microsite
‘Managing my Asbestos: a step by step guide to the duty to manage asbestos’, can assist
with this process. Any outcomes from this process that differ from the assessment provided
by NPS should be discussed with the NPS Asbestos Service Manager.

Premises Managers should also maintain an Asbestos Document File containing:

          A record of all asbestos surveys affecting the building
          Copies of all written advice given in response to enquiries
          Copies of all advice received from the asbestos consultants
          Details of all work on asbestos containing materials carried out
          Copies of all incident reports relating to possible or actual asbestos exposure
           (including official notifications to the Health and Safety Executive)
          The current Asbestos Register and all amendments to it
          Details of inspections of ACMs
          All method statements for work on asbestos containing materials
          All risk assessments for work on asbestos containing materials
          All air monitoring reports
          All special waste disposal certificates
          All audit records

6. Labelling of Asbestos Containing Materials

Careful consideration must be given to labelling ACMs. Most people are aware of the
dangers of asbestos but are not necessarily aware that when in good condition and handled
properly it is not a danger to health. Therefore labelling of materials containing asbestos
may cause undue concern and worry.

Managers in control of premises must consider the following points when deciding whether
to label asbestos materials or not:

      Asbestos in public areas should not generally be labelled.
      If labelling could result in damage by vandals it should not be carried out.
      If labelling would mean vast areas of the structure would be labelled due to the
       amount of asbestos in a site it should not be carried out.

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      Where contractors or maintenance personnel have unsupervised access to remote
       areas containing asbestos labels should be used.
If in doubt consult your departmental safety adviser.
Where used the labels used will be in the following format:




They will include a description of the location of the asbestos depending on the
circumstances, for example:
                   WARNING – ASBESTOS CONTAINING MATERIAL

        WARNING – AREA CONTAINS ASBESTOS CONTAINING MATERIALS.
              SEE ASBESTOS REGISTER FOR FURTHER DETAILS
Older asbestos labels will sometimes have a white ‘a’ on a black background. These do not
need to be replaced by new labels.
Where any asbestos surveyor working on behalf of NPS identifies a need to display
asbestos warning labels as part of their annual inspection, they will label these areas during
their visit.

7. Action in the Event of Damage or Exposure to Asbestos Containing Materials

When ACMs are found or damaged during the course of any work, (other than work being
carried out by a licensed asbestos contractor in a sealed enclosure), the following steps
must be taken:

      Stop work immediately
      Secure the area to prevent further damage and access to the area by anyone
      Contact your Health and Safety Adviser for instructions and inform the person in
       control of the premises, your Service Head and NPS (where applicable) of the
       situation

WORK IS NOT TO RESUME UNLESS YOUR HEALTH AND SAFETY ADVISER HAS
INFORMED YOU IT IS SAFE TO DO SO.
      A written record of the event must be made and kept in the Asbestos Register. This
       record must include a reference to affected persons personnel files. A list of those
       affected should not be kept on the register, as this is confidential information.
       However the register must make it clear if employees were exposed and notified as
       such.


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      The Departmental Safety Adviser will:
          -   Inform the Corporate Health and Safety Manager of the situation
          -   Monitor that the appropriate action has been taken
          -   Determine whether further advice is needed
          -   Determine whether the incident needs to be reported to the HSE and, if it
              does, to ensure that a report is made
          -   Keep a record of the incident and carry out any necessary investigation into
              the cause, in conjunction with NPS and the Corporate Health and Safety
              Manager as appropriate
          -   Co-ordinate the provision of information to employees and others that may
              have been affected
          -   Visit the site as soon as possible to provide reassurance and advice to
              members of staff affected
          -   Refer to and instigate the health and safety critical incident strategy
      Where an incident involves multiple departments the Corporate Health and Safety
       Manager will take the lead in co-ordination of the investigation.
      NPS will co-operate with and assist the relevant health and safety advisers as
       necessary and in accordance with the critical incident plan.
ALL PARTIES INVOLVED ARE RESPONSIBLE FOR ENSURING THE BUSINESS
CONTINUITY PLAN FOR THE BUILDING IS INSTIGATED AND ADHERED TO.
7.1 Information to Employees following Exposure to Asbestos Release
If an employee has been potentially exposed to asbestos fibres in an incident, they should
be notified of the potential exposure in writing. This process will be led by departmental
health and safety advisers who have pro-forma information that they will tailor to the specific
event. In some circumstances it may be appropriate to refer employees to the Authority’s
Occupational Health Adviser and/or Norfolk Support Line so that the medical issues can be
fully discussed and any anxieties allayed. Line managers should discuss this option with
their Health and Safety Adviser and Human Resources.
7.2 Records of Potential Exposure
Incidents of potential exposure to asbestos should be notified to the Employee Services
Centre (except for premises that keep their own personnel files). A record of the incident will
then be made on the personnel record of the individual concerned, e.g. a copy of the letter
sent to the individual. Your health and safety adviser will advise you on when this is
necessary.




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