EB meeting 27.09 by shimeiyan

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									                   ERA-NET PathoGenoMics



                      5th Executing Board Meeting
                        27th September, Helsinki


                            Dr. Marion Karrasch-Bott
                   ERA-NET PathoGenoMics - Joint Secretariat




M. Karrasch, FZJ
27.09.2005
                        ERA-NET PathoGenoMics



                   1.   Meetings / Reporting
                   2.   Financial status
                   3.   Deliverables and Milestones
                   4.   WP 5: preparation of the partnering event
                        WP 6: Training and mobility
                        WP 9: Science and Society




M. Karrasch, FZJ
27.09.2005
                          ERA-NET PathoGenoMics
Deliv.    Deliverable         Due     Current status                           Comple-      Submission to
No        name                date                                             tion         EC
D 10.3    Consortium          MM 12,  Consortium management reporting          MM 2         MM 3
          management          24, 36,                                                       (15th Nov 2004)
          reporting           48, 60                                           MM 7         MM 7
               All interim reports are available on the internal
          (progress and                                                      web pages   -> (1st Mar 2005)
               „Finance-tool“ -> „Goto texts section“
          financial reports,                                                   MM 12        MM 12
          audit certificates)                                                               (16th Aug 2005)

                   Either: -> „view allFinancial reportlist audit certificates due in
                                        tasks“ -> and of all stored texts, including
                                       MM 18, 36 and 60
                   the interim reports st                             st
D 10.5    NSC and EB     MM 1, 3,  The 1 NSC meeting and the 1 EB meeting: MM 2             MM 3
          meetings incl. 6, 9, 12, 13 th – 15th October 2004 in Berlin                      (15th Nov 2004)
               Or:
          quarterly choose the respective month ->
                         ..., 60
          circulars                The 2nd EB meeting:                     MM 5             MM 7
               „November 2004“ 20th January inInterim report 11/2004
                                                 -> Bonn, Germany                           (1st Mar 2005)
                   „March 2005“                  -> Interim report 03/2005
                                      The 3rd EB/ 2nd NSC meeting:         MM 8             MM 12
                   „August 2005“                                   08/2005
                                                   -> Interim report
                                      7th/8th of April in Bonn, Germany                     (16th Aug 2005)

                                      The 4th EB meeting:                      MM 10        MM 12
                                      27th/28th of June in Vienna, Austria                  (16th Aug 2005)
                   All meeting minutes are available on the internal web pages
                                    The 5th EB/ 3rd NSC meeting:
                   -> „Meetings“    26th/27th of September in Helsinki, Finland




M. Karrasch, FZJ
27.09.2005
                             ERA-NET PathoGenoMics
                                    Meetings

                   Meeting no.       Date        place       Minutes taker

               NSC 1 / EB 1          10/04       Berlin      Karrasch
                      EB 2           01/05        Bonn       Glaser/Karrasch
               NSC 2 / EB 3          04/05        Bonn       Joint secretariat
                      EB 4           06/05       Vienna      Firnberg
               NSC 3 / EB 5          09/05      Helsinki     Joint secretariat
                      EB 6           12/05     (Barcelona)   Juuti
               NSC 4 / EB 7         03-04/06   (Jerusalem)   Joint secretariat
                      EB 8          (06/06)       n.d.       Allon
               NSC 5 / EB 9         (09/06)       n.d.       Joint secretariat
                     EB 10          (12/06)       n.d.       Salas/Barbas
               NSC 6 / EB 11                      n.d.       Joint secretariat




M. Karrasch, FZJ
27.09.2005
                        ERA-NET PathoGenoMics



                   1.   Meetings
                   2.   Financial status
                   3.   Deliverables and Milestones
                   4.   WP 5: preparation of the partnering event
                        WP 6: Training and mobility
                        WP 9: Science and Society




M. Karrasch, FZJ
27.09.2005
                         ERA-NET PathoGenoMics




                   Reminder:
                   - Please enter all your costs into our Finance tool
                   - Please enter your costs according to the
                        Workpackages/Tasks (WP 1-9)
                   - WP 10 (Consortium management): here you enter only
                       your audit costs (nothing else!)




M. Karrasch, FZJ
27.09.2005
                       ERA-NET PathoGenoMics

                   Reporting: what do you have to do?


                   •    enter your expenses in our Finance Tool as
                        often as necessary (at least monthly)
                        forgot your passwords: please contact us

                   •    Record your personnel working hours e.g.
                        via the report Form
                        (was provided by us and may be provided again if
                        necessary)
                                 WP 10 („Consortium Management“):
                   •        Here you enter ONLY Work Package
                        Provide the Task Leaders /YOUR AUDIT COSTS!!!
                        Leaders with the relevant information
                        necessary for fulfilling the task



M. Karrasch, FZJ
27.09.2005
                   ERA-NET PathoGenoMics


              Financial Audit after 18 months: 28th February 2006



             Deadline for delivery of the audit certificate to the
               coordinator: 24th March 2006


             Latest date for delivery to the KOM: 45 days after
                                                         2006
                end of reporting peroid: 14th April prepared
                 Contact your auditor early enough to be
                       for delivering your certificate IN TIME



M. Karrasch, FZJ
27.09.2005
                                ERA-NET PathoGenoMics
                                    Payment schedule

   Partner            DE        AT        FI        FR        HU       IL        LV        PT        SV        ES        Sum
                           P1        P3        P4        P5   P11/12        P7        P8        P9       P10     P11

1st payment: 80%      415231     88608    172965    143760     67303   130142     70288     70288     70288     84150    1313023 payment after
 pre-financing 1st                                                                                                               project start
            period     √         √         √         √                 √         √          √        √          √                (except HU)

2nd payment: final    220927     77288     88533    113397     51942    88388     49331     49331     49331    106364     894833 payment after
  20% 1st period +                                                                                                               submission of
80% pre-financing                                                                                                                1st audit
       2nd period                                                                                                                certificate

3rd payment: final    149821    109500     37787     82758     35663    75262     30772     30772     30772     76525     659633 payment after
 20% 2nd period +                                                                                                                submission of
80% pre-financing                                                                                                                2nd audit
       3rd period                                                                                                                certificate

4th payment: final     30331     24304      6616     15786      2876    15152      5708      5708      5708     18521     130711 payment after
   20% 3rd period                                                                                                                submission of
                                                                                                                                 3rd audit
                                                                                                                                 certificate

     TOTAL added      816311    299700    305900    355701    157784   308944    156100    156100    156100    285560    2998200
            TOTAL     812298    269700    266900    385700    252700   311700    156100    156100    156100    232700    3000000
     precalculated
 difference due to      4013     30000     39000    -30000    -94916    -2757          0         0         0    52860      -1800
      reallocations
            Partner        DE        AT        FI        FR      HU         IL        LV        PT       SV         ES      Sum

M. Karrasch, FZJ
27.09.2005
                                 PathoGenoMics
                   ERA-NET versus actual costs
                         Overview month 1-24:
                   precalculated
Budget;
costs (€)                                      Costs
                                       Precalculated     DE
                                              budget     AT
 200.000
                                                         FI
                                                         IL
                                                         LV
                                                         ES

 100.000




               0
M. Karrasch, FZJ
                   4    8    12   16     20        24   months
27.09.2005
                                     PathoGenoMics
                       ERA-NET versus actual costs
                             Overview month 1-60:
                       precalculated
   Budget;
   costs (€)                                             DE
    800.000
                                                     Plus
                                                     Foresight
                                                     study

                                                         Without
                                                         Foresight
                                                         study

    400.000




                                                        months
M. Karrasch, FZJ
                   0     12    24    36    48   60
27.09.2005
                                     PathoGenoMics
                       ERA-NET versus actual costs
                             Overview month 1-60:
                       precalculated

      300.000
   Budget;
   costs (€)
                                                       AT
                                                       FI
                                                       IL
      200.000                                          LV
                                                       ES



      100.000




M. Karrasch, FZJ
27.09.2005
                   0     12    24    36    48    60   months
                       ERA-NET PathoGenoMics
                         Budget        and costs          (€)

  3.000.000




  2.000.000




  1.000.000

                                                            Estimated
                                                       based on the costs
                                                   of AT, FI, DE, IL, LV and ES


M. Karrasch, FZJ
27.09.2005
                   0    12        24         36            48          60     months
                        ERA-NET PathoGenoMics



                   1.   Meetings
                   2.   Financial status
                   3.   Deliverables and Milestones
                   4.   WP 5: preparation of the partnering event
                        WP 6: Training and mobility
                        WP 9: Science and Society




M. Karrasch, FZJ
27.09.2005
                      ERA-NET PathoGenoMics
                        Timetable Deliverables: due dates
       Month              12                24                 36               48               60
         D 1.1 D 1.2 D 1.3
           D 2.1, 2.2, 2.3
                D 2.4
                  D 3.1
                       D 3.2
                            D
                         D 3.3 3.3
                           D 4.1
                           D 4.2, 4.3
                           D 5.1          D 5.2
                                                           D 6.1
                           D 6.2
                      D 7.1, 7.2, 7.3
                                                               D 7.4
                                D 8.1          D 8.1
                                         D 8.2           D 8.2
                                           D 8.3         D 8.3, 8.4            D 8.4           D 8.4
                   D 9.1, 9.2
                        D 9.2     D 9.2                D 9.2           D 9.2           D 9.2
         D 10.1, 10.2
                                D 10.3                     D 10.3                              D 10.3
        D 10.4
                                                  D 10.5
M. Karrasch, FZJ
27.09.20050               12                24                 36               48               60
                       ERA-NET PathoGenoMics
                       Timetable Deliverables: completion dates
       Month              12                 24                 36               48               60
            D 1.1 D 1.2 D 1.3
             D 2.1, 2.2, 2.3
                    D 2.4
                    D 3.1
                            D 3.2
                                 D
                            D 3.3 3.3
                                D 4.1
                              D 4.2, 4.3
                                 D 5.1     D 5.2
                                                            D 6.1
                           D 6.2
                      D 7.1, 7.2, 7.3
                                                                D 7.4
                                 D 8.1          D 8.1
                                          D 8.2           D 8.2
                                            D 8.3         D 8.3, 8.4            D 8.4           D 8.4
                    D 9.1, 9.2
                     D 9.3        D 9.3                 D 9.3           D 9.3           D 9.3
         D 10.1, 10.2
                                 D 10.3                     D 10.3                              D 10.3
        D 10.4
                                                   D 10.5
M. Karrasch, FZJ
27.09.20050               12                 24                 36               48               60
                        ERA-NET PathoGenoMics



                   1.   Meetings
                   2.   Financial status
                   3.   Deliverables and Milestones
                   4.   WP 5: preparation of the partnering event
                        WP 6: Training and mobility
                        WP 9: Science and Society




M. Karrasch, FZJ
27.09.2005
                   ERA-NET PathoGenoMics




M. Karrasch, FZJ
27.09.2005
                      ERA-NET PathoGenoMics


            Suggestions for the 6th EB meeting:
            Date: Friday, 2nd December 2005 (arrival on the 1st December)
            Place: Barcelona
            Potential topics:
            - Project management of the first joint call
                 e.g. amendments / changes to the call addenda
            - Preparation of the WP 4 activities (PIP network etc.)
            - Finalization of WP 3 (Strategic Research Agenda)
            - Preparation of the Israel meeting (NSC 4, EB 7)




                                                                            back
M. Karrasch, FZJ
27.09.2005
                        ERA-NET PathoGenoMics


            Suggestions for the 4th NSC / 7th EB meeting:
            Date: Monday, 3rd April 2006 – Tuesday, 4th April 2006
                (arrival on the 2nd April)
            Place: Jerusalem
            Potential topics:
            -      first discussion of the received proposals from the first joint call
            -      preparation of the evaluation session
            -      preparation of the second joint call




                                                                                          back
M. Karrasch, FZJ
27.09.2005
                       ERA-NET PathoGenoMics
                       Timetable Deliverables: completion dates
       Month              12                 24                 36           48               60
            D 1.1 D 1.2 D 1.3
             D 2.1, 2.2, 2.3
                    D 2.4
                    D 3.1
                            D 3.2
                            D 3.3 3.3
                                 D                       D 3.2: Minutes from expert workshop
                                D 4.1                       1 per session (Paris, May 05)
                              D 4.2, 4.3                    Due date: MM 9
                                                            Completion date: MM 13
                                 D 5.1     D 5.2
                                                            D 6.1
                           D 6.2                         D 3.3: European Research Agenda
                      D 7.1, 7.2, 7.3                      1. published draft    2. final version
                                                           Due dates:
                                                              D 7.4
                                 D 8.1          D 8.1      1. MM 11              2. MM 15
                                          D 8.2             8.2
                                                          DApprox. Completion dates:
                                            D 8.3         D 8.3, 8.4 ?
                                                           1. MM 13                        D
                                                                           D 8.4 2. MM 17 ?8.4
                    D 9.1, 9.2
                     D 9.3        D 9.3                 D 9.3        D 9.3          D 9.3
         D 10.1, 10.2
                                 D 10.3                     D 10.3                          D 10.3
        D 10.4
                                                   D 10.5
M. Karrasch, FZJ
27.09.20050               12                 24                 36           48               60   back
                       ERA-NET PathoGenoMics
                       Timetable Deliverables: WP 4:
                                               completion dates
       Month                                    for
                    Stimulating the environment 36 a wider exploitation and job
                         12          24                     48          60
            D 1.1  D 1.2 D 1.3
                                             creation
             D 2.1, 2.2, 2.3      Deliv.   Deliverable name         Due      Current         Approx.
                    D 2.4         No                                date     status          Comple-
                                                                    (DoW)                    tion
                    D 3.1
                            D 3.2 D 4.1    Strategy paper           MM 13    1st             MM 17
                                 D
                            D 3.3 3.3      “Innovation potentials            presentation
                                D 4.1      & perspectives in                 planned in
                              D 4.2, 4.3   pathogenomics”                    MM 13
                                  D 4.2
                                 D 5.1  Supporting network of MM 15 1st PIP
                                       D 5.2                                          MM 17
                                        innovation partners
                                                        D 6.1          meeting
                           D 6.2        (PIPs) incl.                   planned for
                     D 7.1, 7.2, 7.3    minutes of 5 annual            MM 17
                                        meetings (MM 15, 24,
                                                          D 7.4
                               D 8.1    36, 48, 60)
                                            D 8.1
                                      D 8.2           D 8.2
                                D 4.3 Web-based innovation MM 15 Will be
                                        D 8.3         D 8.3, 8.4    D 8.4          D 8.4
                                        market                         delayed due
                  D 9.1, 9.2
                                        (including                     to delay in D
                      D 9.3                         D 9.3
                                 D 9.3 multiplication system) D 9.3         D 4.2
                                                                       4.1 and9.3
         D 10.1, 10.2
                               D 10.3                   D 10.3                    D 10.3
        D 10.4
                                                D 10.5
M. Karrasch, FZJ
27.09.20050               12                24            36                48              60   back
                       ERA-NET PathoGenoMics
                       Timetable Deliverables: completion dates
       Month              12                 24                 36               48               60
            D 1.1 D 1.2 D 1.3
             D 2.1, 2.2, 2.3
                    D 2.4
                                                   D 5.1: Partnering workshop in Helsinki
                    D 3.1
                                                   Due date: MM 13
                            D 3.2
                                 D
                            D 3.3 3.3              current status:
                                D 4.1
                                                   Planned for Feb. 06
                              D 4.2, 4.3           in collaboration with NoE “EuroPathogenomics”;
                                 D 5.1     D 5.2   approx. 2 months after call publication;
                                                   probably not in Helsinki
                                                            D 6.1
                           D 6.2
                      D 7.1, 7.2, 7.3
                                                                D 7.4
                                 D 8.1          D 8.1
                                          D 8.2           D 8.2
                                            D 8.3         D 8.3, 8.4            D 8.4           D 8.4
                    D 9.1, 9.2
                     D 9.3        D 9.3                 D 9.3           D 9.3           D 9.3
         D 10.1, 10.2
                                 D 10.3                     D 10.3                              D 10.3
        D 10.4
                                                   D 10.5
M. Karrasch, FZJ
27.09.20050               12                 24                 36               48               60   back
                     ERA-NET PathoGenoMics
                     Timetable Deliverables: completion dates
       Month              12             24               36            48               60
                          D 1.3
            D 1.1 D 1.2 D 9.1: IT-based communication and information platform
             D 2.1, 2.2, 2.3
                          (with media service, archive, event calendars, etc.)
                    D 2.4 Due date: MM 9
                    D 3.1 current status:
                          PathoGenoMics web pages publicly accessible since
                            D 3.2
                          10th of October 2004. Communication and information
                                 D
                            D 3.3 3.3
                          platform is being programmed at the moment;
                                D 4.1
                               presumably be available in September 2005
                          will D 4.2, 4.3

                         D 9.2: D 5.1 D 5.2
                                 Printed information material
                                                       D 6.1
                         (e.g. teaching aids, annual reports, brochures, leaflets)
                            D 6.2
                         Due date: MM 9
                     D 7.1, 7.2, 7.3
                         Current status:
                                                         D 7.4
                         First brochure about the PathoGenoMics ERA-NET is
                                D 8.1        D 8.1
                         available in August 2005 D 8.2
                                       D 8.2
                                         D 8.3       D 8.3, 8.4       D 8.4            D 8.4
                   D 9.1, 9.2
                        D 9.3    D 9.3            D 9.3         D 9.3          D 9.3
         D 10.1, 10.2
                                D 10.3                 D 10.3                          D 10.3
        D 10.4
                                              D 10.5
M. Karrasch, FZJ
27.09.20050               12             24               36            48               60   back
                      ERA-NET PathoGenoMics
                      Timetable Deliverables: completion dates
       Month             12              24                36            48               60
            D 1.1 D 1.2 D 1.3
             D 2.1, 2.2, 2.3
                    D 2.4
                    D 3.1
                            D 3.2
                                 D
                            D 3.3 3.3
                                D 4.1
                              D 4.2, 4.3
                                       D 9.3: On-spot presentations
                                         D 5.2
                                 D 5.1 (annually, at special events)
                                                         D 6.1
                                       Due dates: MM 10, 19, 32, 43, 55)
                             D 6.2
                      D 7.1, 7.2, 7.3 Completion dates: ?
                                                           D 7.4
                                 D 8.1        D 8.1
                                        D 8.2          D 8.2
                                          D 8.3        D 8.3, 8.4       D 8.4           D 8.4
                   D 9.1, 9.2
                     D 9.3       D 9.3             D 9.3         D 9.3          D 9.3
         D 10.1, 10.2
                               D 10.3                   D 10.3                          D 10.3
        D 10.4
                                               D 10.5
M. Karrasch, FZJ
27.09.20050              12              24                36            48               60   back

								
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