SAMPLE TELECOMMUTING AGREEMENT
Here’s a sample agreement in the form of a letter signed by you and your employee. The letter can be easily modified to fit your needs. Dear [Employee], This will confirm our understanding about the work you will do from your home. 1. You will telecommute on the following schedule: Your telecommuting office hours will be from [___] to [___] on [insert days of the week]. During such time, you agree to be available by phone, cell phone, pager, e-mail or fax and to return any messages within [insert period of time]. Your contact information is as follows: Home telephone_____________ Cell phone_____________ Pager_____________ Email address_____________ Home fax _____________ 2. Your responsibilities include: [define work that is to be done from home]. 3. If you are a nonexempt hourly employee, you agree to keep a timesheet showing the hours worked each day and to submit it on the following schedule [___]. You agree that you will not work more than eight hours per workday or more than 40 hours per workweek without advance written permission from [___]. 4. You agree to achieve the following goals over the next [insert time period]: [insert specific goals]. 5. You will meet with your supervisor at least every [insert time period] to review your goals and other work-related issues as needed. 6. You agree to comply with all company rules and policies while telecommuting, including safety procedures. 7. You agree to maintain a separate area of your home exclusively as an office and to keep it in a safe manner. 8. You agree to let us or our insurer inspect your home office after giving you reasonable notice. 9. You agree to have a business phone line installed exclusively for employment-related use, to be paid for by [Company]. 10. You will be responsible for all home office expenses other than charges for work-related telephone calls and maintenance repairs for company-owned equipment and [insert any additional expenses]. These costs will only be reimbursed after you submit an expense claim along with a receipt, bill, or other verification of the expense. Office supplies should be requisitioned through [insert requisition details]. 11. While working from your home office, you will use the following company-owned equipment: [specify details, including serial numbers for computer, printer, fax machine, etc.] and will immediately return same in good condition, except for reasonable wear and tear, if you no longer work for us from your home. 12. You agree to use company owned equipment, records and materials for business purposes only, and to protect them against unauthorized access at the earliest reasonable opportunity. 13. You agree to report any loss, damage or unauthorized access at the earliest reasonable opportunity. 14. Telecommuting is not a substitute for dependent care. You agree to make arrangements for dependant care for any small children or other dependents during scheduled telecommuting hours. 15. You agree that the tax consequences, if any, of setting up your home office are entirely your responsibility. 16. You agree to immediately notify [Company] in writing of any work-related injury you sustain. 17. You agree that your personal vehicle will not be used for [Company] business unless specifically authorized by your supervisor. 18. You agree to provide all appropriate liability, theft and damage insurance at your own expense. You further agree to hold [Company] harmless for any liability to third parties arising out of this telecommuting arrangement. 19. This telecommuting arrangement may be terminated at anytime. You understand that this arrangement does not create a contract for employment and does not otherwise change the terms and conditions of employment that apply to regular employees. You understand and agree that your employment with [Company] is at will, which means that it may be terminated by you or [Company] at any time, with or without notice. Employer:_______________________________________ Date:___________________ ACKNOWLEDGEMENT: I agree to the terms set forth above. Employee:_______________________________________ Date:___________________