EDINBURGH UNIVERSITY SPORTS UNION
Minutes of the Meeting held on Monday 21st April 2008 at 17:30hrs in
Lecture Theatre175, Old College
Simon Messenger President
Sarah Gandon Vice President
Brittany Fayette Hon. Secretary
Dave Garden Hon. Treasurer
James Pope Publicity Officer
Joseph Gray Vice President (Intra Mural)
Niall Carter Intra-Mural Coordinator
1. APOLOGIES FOR ABSENCE
Laura Hayward Sponsorship and Alumni Officer
Kerry Patterson Intra-Mural Coordinator
2. ABSENT CLUBS
Basketball Club Aikido Club
Boxing Club Clay Pigeon Shooting Club
Curling Club Gaelic Football Club
Cycling Club Kick Boxing Club
Gliding Club Modern Pentathlon Club
Golf Club Polo Club
Ju Jitsu Club Rugby Fives Club
3. MINUTES OF PREVIOUS MEETING
The minutes of General 8 were approved.
4. MATTERS ARISING
5. PRESIDENT’S BUSINESS
(a) Annual General Meeting –24th April
SM announced that each Club is required to send 2 members to the AGM and that the papers will be made
available in the pigeonholes at the Sports Union office. He asked that these papers be passed on to the
members who were expected to attend the AGM as papers will not be provided on the night. SM noted that
the SU Constitution has been amended in several important sections and that Clubs should take care to read
the changes before the 24th.
(b) New/Old Committees and Handovers
SM reminded the Committee that he would be dealing with old Club Committees until the end of his term
unless otherwise notified. He also mentioned that the Executive Committee and SU Office would be more than
happy to help out with Club handovers.
(c) Blues Nominations—23rd April
Blues nominations forms are due in by the 23rd of April. This session is particularly for summer sports
applicants, however anyone may submit a form.
(d) Coach of the Year/Student Coach of the Year—25th April
SM invited applications for both Coach of the Year, and the newly added Student Coach of the Year. Both are
for outstanding coaching service to a Club.
(e) Alan Chaney Award—25th April
Alan Chaney was a Director for the CSE for 28 years and the award named after him is for extensive voluntary
work within a Club. SM stated that the standard of applicant is quite high but suggested that this be an
incentive to submit a detailed application rather than a deterrent. The deadline for applications is the 27 th of
(f) Handbook Entry Deadline—2nd May
SM announced that the handbook is being redesigned for next year and that the entries will be smaller (around
75 words) and that less information was required from each Club. Main contact details and training times are
required though the SU can update training time information if it changes between submission and print.
(g) AGM Minutes and Officer Reports -- 9th May
All minutes from Club AGMs and the corresponding Officer Reports should be in to the SU by the 9 th of May.
If any Club requires help with these, please do not hesitate to contact the Office.
SM stated that over the next week or so all Team Bursars who have made the short list should be decided and
that applications for individual bursaries are online and should be submitted as soon as possible.
(i) Blues and Colours Dinner—29th May
SM requested that anyone who was awarded a Colour, Blue, or Half Blue and who is planning on attending the
Dinner on the 29th of May reply to the Office by the 1st of May.
SM informed the Committee that B.U.S.A. has merged with U.C.S. (University College Sport) and will be
henceforth known as B.U.C.S. (British Universities College Sport).
(k) BUSA/SUS Divisions
SM stated that he will be re-entering teams into BUSA and SUS Conferences and will re-enter the same number
of teams as this year unless otherwise notified.
6. VICE PRESIDENT’S BUSINESS
(a) Child Protection Officer Reminder
SG stated that only there are still several Clubs who have not turned in their CPO forms which were due
several weeks ago. SG is still waiting for forms from:
Association Football Club (M)
Association Football Club (W)
Hockey Club (W)
Ice Hockey (W)
Ju Jitsu Club
7. PUBLICITY OFFICER’S BUSINESS
JP asked that all old Webmasters make sure to pass over all necessary passwords to the new Webmaster. He
also stated that there will be a Webmasters’ Information session on the 18th or 19th of May if people are
8. CSE BUSINESS
(a) Associate Fees
JA announced that Associate Fees would be going up next year but that he was unsure at this point as to the
specifics. The increase is due to a discrepancy in allotted time and venue. The increase will either take place
over one or two years but would only increase according to inflation in subsequent years. He noted the
extensive upgrades to all facilities used by the Sports Union and affiliated Clubs and stated that, if the fees
were not increased, time now allotted for EUSU Clubs would have to go to private Clubs in order to cover
costs. The final system will be announced as soon as possible.
The question as to why Sports Union deadlines fall within the busy exam period was posed to SM. SM stated
that, whilst many SU deadlines are during the exam period, they are announced months beforehand.
Furthermore, several deadlines and events such as the Blues forms and the AGM must occur when they do as
many teams compete during the Easter Holidays and also because most Clubs do not have their AGMs until
just before Easter. With regards to the Handbook deadline, the production time requires an early deadline.
Closure – SM closed the meeting at 18:15hrs.
Date and time of next meeting: General Meeting Monday 12th May 2008 at 17:30hrs
The Election Hustings followed the General Committee meeting –
James Blackmur spoke on behalf of Sarah Gandon and presented her and her CV. He described the many
qualities Sarah has which a Sports Union President should require. Miss Gandon spoke of her Sports
Management studies and how this job would be a stepping stone for her career. She has already done a
placement at the Sports Union and worked for SUS and BUSA. She stated that she is an organised person and
has good time management and is hard working. She wishes to develop the Team Edinburgh brand and make
fortnightly nights out for Sports Union Clubs. She wishes to introduce a player of the month system to the
website and increase participation at University. She hopes to see more publicity in the Student newspaper as
well as increased usage of the CSE screens. She will have an open door policy and will do her best to sort
Patrick Thorburn spoke on behalf of Joe Gray and presented him and his CV. He explained that every
candidate including Joe will have an excellent résumé and one needs to look beyond that. Mr Thorburn
explained that he has sat on all the Committees that Mr Gray has and been impressed by what he brought to all
these Committees. Mr Gray was described in three different ways: Joe the Executor, in that he never lets
anyone down and is always available with very good organisation and efficient working habits, Joe the leader
and Joe the facilitator of ideas. Mr Thorburn presented Mr Gray as socially aware, amenable and a respected
person. Mr Gray went on to explain why one should vote for him. He has the enthusiasm and desire to be
Sports Union President as well as a passion for sport. He wants to make the Sports Union and its Clubs realise
their potential. By being on the Sports Union's Executive Committee for two years, he has come to grips with
many issues and has a strong relationship with Sports Union people. His main policies will involve marketing,
building the Sports Union clothing brand and focussed development, such as the Alumni Fund and Club
development. He also wishes to develop connections between Intra Mural sport and Club sport.
Duncan Halliday spoke on behalf of Brittany Fayette and presented her and her CV. He introduced himself
and explained how he knew Miss Fayette and how she was an ideal candidate for President. She has sat on all
the Committees and is therefore aware of all Clubs' issues. She wishes to create a cohesion between Clubs. She
wants to help all Clubs develop for the future and aims to really make a difference for each and every Club. It
is not about the background sport of the candidate but about what he or she can bring to all the Clubs. She has
the talent to bring social, developmental, BUSA or Peffermill and all other issues together. Miss Fayette
introduced herself and her CV. She has been involved in many aspects of the Sports Union and listed all the
Committees she has sat on. She has missed very few meetings and has therefore shown a strong dedication to
the Sports Union and a strong desire to improve the Sports Union. As a new sport, developing the Ultimate
Frisbee Club required lots of willingness and drive. She has done a lot of good work with the Community to
develop the Club. She has secured large sponsorship deals with the Club and hopes to do the same for the
Sports Union. She used to play many sports at high school so has a diverse perspective. She wants everyone to
work together rather than have 65 Individual Clubs work separately. She focuses on the positive Community
aspect. She hopes to improve everything from Club Admin to Club Socials and wants to redevelop General
Meetings to make them more relevant. She aims to have more Sports Union nights and strongly develop the
Alumni Association, including links to community. She will pay attention to both successful and struggling
Clubs and will strive to improve the Sports Union as a whole.