CONTRACT NOTICE TRANSLATED FROM THE ITALIAN VERSION PUBLISHED
ON THE OFFICIAL JOURNAL OF THE EUROPEAN COMMUNITIES
SECTION I: CONTRACTING AUTHORITY
I.1) OFFICIAL NAME AND ADDRESS OF THE CONTRACTING AUTHORITY
Organization: Office of the President of the Council of Ministers – Civil Protection
Department - ITALY
Address: ELVITIGALA MAWATHA, 509
Town: COLOMBO 5
Country: SRI LANKA
Contacts: Administration and Finance Office Telephone: 0094112368209
For the attention of: Temporary Mission Facility operating in SRI LANKA
Electronic mail (e-mail): Fax: 0094112588905
Internet address(es) (if necessary)
Contracting authority (URL): www.protezionecivile.it
Principal’s profile (URL):
Additional information can be obtained from:
See Contacts above
The Contract Documents and additional documentation (including the documentation for competitive dialogue
and for the dynamic purchasing system) can be obtained at:
See Contacts above
Tenders and requests to participate must be sent to:
See Contacts above
I.2) TYPE OF CONTRACTING AUTHORITY AND MAIN FIELDS OF ACTIVITIES
Ministry or any other national or federal authority, including local or regional offices
The Contracting Authority is purchasing on behalf of other contracting authorities
SECTION II: OBJECT OF THE CONTRACT
II.1.1) NAME OF CONTRACT ASSSIGNED BY THE CONTRACTING AUTHORITY
International tender for the upgrading of a national radio alert system for the Democratic Socialist Republic of SRI
LANKA struck by the tsunami of 26.12.2004.
II.1.2) TYPE OF CONTRACT AND SITE OR LOCATION OF WORKS, PLACE OF DELIVERY OR PERFORMANCE
(Choose only the one category – works, supply or service – which best describes the specific object of the contract or
Main place of delivery:
II.1.5) BRIEF DESCRIPTION OF THE CONTRACT OR PURCHASE
The object consists in the supply of three (3) VHF/FM stereo radio transmitters to Sri Lanka Broadcasting
Corporation (National Radio Broadcasting Service of Sri Lanka) for the upgrading of three of the main national
II.1.6) COMMON PROCUREMENT VOCABULARY (CPV)
Main vocabulary Supplementary vocabulary (when applicable)
Main object 32200000
II.1.7) IS THIS CONTRACT COVERED BY THE GOVERNMENT PROCUREMENT AGREEMENT (GPA)?
II.1.8) DIVISION INTO LOTS (FOR DETAILS ABOUT LOTS USE ANNEX B AS MANY TIMES AS NEEDED)
II.1.9) WILL VARIANTS BE ACCEPTED (WHERE APPLICABLE)
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) Tender price: €. 170,000.00 (Euro one
hundred seventy thousand/00), including taxes, custom duties, transport to the place of destination and any other
charges. In this respect, please note that the goods object of the contract are to be purchased for humanitarian purposes
and, therefore, VAT or whatever applicable tax shall not be applied.
Estimated value, if available, VAT excluded (show in figures only): 170000.00 Currency: EUR
II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION
60 days from the award of the contract
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Bid bonds and guarantees required (if applicable)
An interim bid bond of Euro 10,000.00 (ten thousand/00), as guarantee of the earnestness of the tender and, in case
of award, a final bid bond equal to 10% of the total contract price which shall be cleared on the due date of the
guarantee period of 24 months starting from the date on which the test has been passed.
The bid bond must contain a clause stating that the latter shall be collectible on demand by the beneficiary, that is,
the Office of the President of the Council of Ministers – Civil Protection Department – Via Ulpiano, 11 Rome –
In case of a Temporary Business Grouping or Joint-venture, both the interim and final bid bonds shall be provided
by the mandatory Parent Company.
III.1.2) Main terms of financing and payment and/or reference to the relevant provisions (if applicable)
Funds deriving from donations. Payment is due within 90 days from the date on which the test was passed.
III.1.3) Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the
contract is awarded (if applicable)
Temporary company groupings or joint-ventures are permitted. The tender must be undersigned by all the Companies
and special representative powers must be given to one of them (parent company).
III.1.4) Other specific conditions affecting the contract execution (if applicable)
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Information concerning the personal situation of the contractor, supplier or service provider,
including requirements for registration in the professional register or registrar of companies
Information and formalities necessary for the evaluation of the minimum economic, financial and technical
Each bidder, including company groupings or joint-ventures, must prove or declare (under the terms provided for
by the Decree of the President of the Italian Republic 445/2000 for Italian companies), satisfaction of all the
requirements set forth in the following items, enclosing a copy of the applicant’s valid I.D..
For Italian companies and/or company groupings:
a) registration at C.C.I.A.A. bearing the antimafia wording;
b) declaration stating that the company is not in one of the situations referred to in letters a), b), c) d) e) and f),
making specific reference thereto, which may constitute grounds for rejection pursuant to article 11 of L.D.
358/92 and subsequent amendments;
c) statement of compliance with the provisions of the law of 12 March 1999 n. 68, concerning the disabled
persons’ right to work;
d) declaration stating that the company has not availed itself of the individual emersion plan as referred to in
decree 22 November 2002 n. 266;
For foreign companies and/or company groupings:
1) C.C.I.A.A. or equivalent;
2) declaration stating that the company is not in a situation of bankruptcy, liquidation or temporary receivership,
suspended business activities or subject to prosecution in relation to the abovementioned subjects and that it is
not in a similar situation resulting from a similar action provided for by the national legislation or rules and
3) declaration stating that the company has not been charged with crimes attributable to professional conduct,
with a sentence against which there is no appeal;
4) declaration stating that the company has not been declared guilty of any serious professional offence, to be
proven by any pieces of evidence that the contracting authority can provide;
5) declaration stating that the company has complied with all obligations pertaining to the payment of social
security contributions or taxes and duties provided for by the legislation of the country in which the company
resides or of the country of the contracting authority or of the country in which the contract is to be executed;
6) declaration stating that the company has not been prosecuted, with a sentence against which there is no appeal,
for fraud, bribery, involvement in criminal organizations or in other unlawful activities which are detrimental
to the European Community’s financial interests;
7) of not having taken part in any other procurement or subsidy procedure financed by the community budget
thus committing a breach of contract for not having fulfilled their contractual obligations.
III.2.2) Economic and financial capacity – means of proof required
a) declaration showing the company’s total sales revenue and the value of the goods, identical to those
constituting the object of this contract, supplied in the last three fiscal years. Please note that the total sales
revenue for the last three-year period must not be lower than the contract price;
b) list of the main supply contracts executed in the last three years including the related price, date, consignees,
and the Company’s promise, in case of award, to produce all documentation certifying the satisfactory
performance of the major supply contracts.
In case of company groupings, each Company belonging to said grouping must submit the documentation set out
in letters a) and b).
III.2.3) Technical capacity – means of proof required
Certification of quality according to UNI EN ISO standards or equivalent international certification.
III.2.4) Is provision of the service reserved to a specific profession?
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.2) AWARD CRITERIA
A) Lowest price
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) Reference number attributed to the file by the contracting authority (if applicable)
Project Code: 46.
IV.3.2) Previous publications related to the same contract
IV.3.4) Time-limit for receipt of tenders or requests to participate
Date: 28.04.2006 (dd/mm/yyyy) Time: 13:00
IV.3.6) Language or languages in which tenders or requests to participate can be drawn up
IV.3.7) Minimum time frame during which the bidder must maintain its tender (in case of an open
180 days from the deadline stated for receipt of tenders
IV.3.8) Conditions for opening tenders
DATE 03 05 2006
/ / (DD/MM/YYYY) TIME: 11.00 LT
PLACE: TEMPORARY MISSION FACILITY OPERATING IN SRI LANKA.
Persons authorized to be present at the opening of tenders (where applicable)
Legal representatives or delegates must show valid power of attorney.
SECTION VI: OTHER INFORMATION
VI.1) IS THIS NOTICE A RECURRENT ONE?
VI.2) DOES THE CONTRACT RELATE TO A PROJECT/PROGRAMME FINANCED BY EU-FUNDS?
VI.3) ADDITIONAL INFORMATION (if applicable)
The time-limit set for the tenders cannot be postponed under penalty of rejection. In case of participation of a
company grouping, the tender indicating the Parent company must be undersigned by the legal representative of
all the grouped companies.
Tenders and the related documentation drawn up in a foreign language will be accepted as long as they are
translated into Italian and certified as being “in conformity with the foreign text” by the competent Authorities.
This notice is not binding on the Administration, the latter being authorized, for unquestionable reasons, to
suspend/cancel the tender procedure at any time prior to the signing of the contract.
The Administration, moreover, shall have the right to check and verify the financial, economic and technical
capacity of the bidding companies and to check the documentation and submitted declarations.
The place for presenting the tenders, to be submitted under sealed cover bearing the following wording
"CONTAINS REQUEST TO PARTICIPATE TO TENDER FOR THE SUPPLY OF GOODS TO THE
DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA – DO NOT OPEN", is the one specified in item I.1.
Any tenders submitted to a place other than the one specified in item I.1. will not be accepted.
This notice of tender and the related specifications and instructions can be obtained from the following website: