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									    RTI Grants Scheme:                           Company guidelines for applications with expenditure up to €

                                   Co- funded by the European Regional Development Fund (ERDF)

                 Research Technology and Innovation (RTI) Grants Scheme

                  Company guidelines for applications with expenditure up to € 95,200

    Background and Objectives

    Enterprise Ireland (on behalf of the Office of Science & Technology at the Department of
    Enterprise, Trade and Employment), is inviting applications for funding under the Research
    Technology and Innovation (RTI) Competitive Grants Scheme. This Scheme is a key action
    under the Government’s Operational Programme for the Productive Sector, which is part of the
    National Development Plan 2000-2006. The Scheme supports commercially focused, industry
    led projects in product and process development.

    The RTI Scheme is co-funded by the European Regional Development Fund (ERDF).

    The aims of the Scheme are to:
          Help firms to develop innovative products, processes and services.
          Increase the number of companies performing effective R&D in Ireland.
          Increase the scale of the investment in R&D in Ireland.
          Increase the number of companies doing R&D for the first time.
          Ensure Irish based companies, particularly SMEs, protect their futures by helping them
           reach and exceed European and international norms for R&D investment.
          Increase the quantity and quality of the R&D linkages between companies, and between
           Third Level Institutions and companies.

    The RTI Competitive Grant Scheme is managed by Enterprise Ireland on behalf of the
    Department of Enterprise, Trade & Employment, in conjunction with IDA Ireland, Shannon
    Development and Údarás na Gaeltachta

    The scheme is open to applications from Irish based companies in manufacturing and
    internationally traded services businesses.

       Under the Industrial Development Act 1986 internationally traded services are firms which provide services in the
    following areas:

         Software development
         Data processing and electronic commerce
         Technical and consulting services
         Administrative centres, co-ordination and headquarters services
         Research and development services
         Media, multimedia and recording services
         Entertainment and leisure services
         Training services
         Publishing services
         International financial services
         Healthcare services
         Construction related services
         Environmental services
         Logistics management services

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    RTI Grants Scheme:                    Company guidelines for applications with expenditure up to €

    There will be a particular focus on established companies that are planning to undertake their
    first R&D projects and those which are significantly developing their existing R&D activity.

    Further information can be obtained from:

       Your Development Agency Adviser in:
                        Enterprise Ireland
                        IDA
                        Shannon Development
                        Údarás na Gaeltachta
       The Enterprise Ireland website at
       Maura Shields – RTIM Dept., Enterprise Ireland. Tel. 01 8082224
       Joe Walsh - RTIM Dept., Enterprise Ireland. Tel 01 8082512

    The RTI scheme supports R&D at two levels:

        (1) Applications with total expenditure up to € 95,200

        (2) Applications with total expenditure over € 95,200

    This document provides background information and general advice to companies submitting
    applications with expenditure up to €95,200. It is to be read in conjunction with the
    Company Application Form for projects with expenditures up to €95,200. The application
    form incorporates further specific guidelines in the form of endnotes, and is published on the
    internet at

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    RTI Grants Scheme:                         Company guidelines for applications with expenditure up to €

                                            Information on the Scheme

    1.    Who can apply for a grant?

          RTI grants are available for projects submitted by Irish-based companies in
          manufacturing and internationally traded services businesses. There will be a particular
          focus on established companies who are planning to undertake their first R&D projects
          and those who are significantly developing their existing R&D activity.

          Applications will be accepted from individual companies, or from companies acting in
          collaboration with other companies or with third level colleges/research institutes, either
          on a contractual basis or within consortia or joint ventures. Collaborative development
          programmes between manufacturers or internationally traded service companies and
          research institutions or other centres of learning are actively encouraged.

          Start-up companies in sectors experiencing high growth are advised to contact their
          development agency for details of the R&D Capability Initiative, which may be more
          appropriate to their needs.

    2.    What can a grant be used for?

          Grants are aimed at supporting product and process development projects undertaken
          substantially within companies.      It is intended that through this intervention a
          sustainable culture of R&D will be embedded in companies by increasing their in-house
          R&D activity. Grant funds may be used for expenditure exclusive and essential to the
          approved project in the categories shown:

                salaries and wages
                certain overheads (max. 30% of salaries)
                travel and subsistence
                materials (including prototype tooling)
                external consultancy fees (including design costs)
                R&D Capital Items

          In the case of successful applicants, only eligible expenditure incurred from the date of
          receipt of the application by the Development Agency will be considered for funding by
          the approval committee. Expenditure incurred by a company before this date is

          A programme duration of 2 years is normally accepted as the maximum allowed.

          Only expenditure directly related to an approved product or process development
          programme or technical innovation is eligible. Expenditure undertaken to commercialise
          the results of the development work is not eligible. For example, the costs of buying
          production equipment or of market development are ineligible for RTI assistance.

    3.    What types of projects are eligible for RTI support?

       Eligibility of design costs.
    Industrial design costs are normally considered an eligible cost as part of an overall development project. However
    there are certain sectors of industry where industrial design or styling is a routine and essential part of everyday
    business. In such cases the aesthetic appeal of the product is a major factor in customer choice. In the clothing
    industry, for example, design changes occur in products on average twice a year in response to seasonal changes and
    fashion trends. Other such sectors would include giftware and furniture. The RTI scheme is aimed at assisting
    companies in such sectors who want to significantly reposition their product range in the marketplace. The company
    must be able to make a clear distinction between the proposed design input and the normal routine design activity of
    the company. The use of designers, either internal or external to the company, will be an eligible cost in these cases
    in so far as they relate to a specified work programme as outlined above.

       R&D capital items required for product and process development projects are eligible for assistance at a grant rate
    of up to 45% provided that the equipment is essential for the successful completion of the R&D programme described
    in the application.

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    RTI Grants Scheme:                        Company guidelines for applications with expenditure up to €

          Grants are available for new product and process development projects which:
             are submitted by Irish based firms in manufacturing and internationally traded
              service businesses, particularly companies who are established R&D performers.
             are an integral part of the strategic development plans of the company.
             contribute to a sustained process of innovation within the company.
             have well defined plans to commercialise the results of the R&D within typically one
              year of completion of the project.
             represent an advance in the level of technical innovation relative to the company’s
              current products/processes.
             are designed to help the company meet market requirements, especially in the area
              of higher added value products.
             clearly show how companies have planned to undertake the project, particularly in
              relation to the resources required to develop the project

    4.    What grant levels are available?

          Grant aid rates will comply with the EU R&D Guidelines. The rates that apply in Ireland
          for the duration of this scheme are set out below.

          Maximum Grant Rates and Grant Amounts

                         Company Size                        BMW Region                   Rest of Ireland
                                                                  (€)                              (€)
              SME                                             45%                              35%
                                                               € 42,840                         € 33,320
              Larger companies                                   35%                              25%
                                                               € 33,320                         € 23,800

          The rates shown are the maximum applicable and projects can be funded at a level up to
          these limits.

          R&D capital items can be funded as per revenue grant rates.

    5.    How do I apply for assistance?

          Standard application forms and information are available from your Development Agency
          (Enterprise Ireland, IDA Ireland, Shannon Development and Údarás na Gaeltachta)


          from our website at

          Applications must be submitted on the RTI standard application form, either:

                 in TYPED hard copy format. Where hard copy is being submitted we require 4
                  unbound copies of the application in order to speed up processing.

      Border, Midland and West (BMW) Counties - Donegal, Sligo, Leitrim, Cavan, Louth, Monaghan, Galway, Mayo,
    Roscommon, Laois, Longford, Offaly, Westmeath.

      SME is defined as a company employing <250 employees and has either sales less than € 40 million per annum or
    a balance sheet total of less than € 27 million. In addition, the company must be independent – i.e. separate from an
    economic group that is stronger than an SME. Included in the definition of independence is a stipulation that an SME
    may not be owned for 25% or more of the capital or the voting rights by one enterprise or jointly by several
    enterprises falling outside the definition of an SME, unless that shareholder is a venture capital investor.

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    RTI Grants Scheme:                         Company guidelines for applications with expenditure up to €

                 Applications must be addressed to:

                 Enterprise Ireland,
                 RTI Grants Scheme
                 Client Service Unit,
                 Wilton Park House,
                 Wilton Place,
                 Dublin 2


                by e-mail as a READ ONLY file. Please note that clients must verify delivery and
                 software compatibility (MS Word 6.0) by phone 01-8082952. Clients should note
                 that this is not a secured e-mail transmission.


          All applications will be acknowledged within 5 working days. If you do not receive an
          acknowledgement within this time please ring the above number.

          Note: The Euro currency must be used when completing your application.

     6.   Who approves a project?

          Applications involving expenditure up to € 95,200 will be dealt with by the relevant
          Development Agency’s approval process (Enterprise Ireland, IDA Ireland, Shannon
          Development and Údarás na Gaeltachta). These applications will be approved on a non-
          competitive basis. The agency approval committee evaluates the projects based on the
          following information:

                Standard application form submitted by the company

                Commercial/Technical Assessments prepared by the company’s Development
                 Agency Adviser

          Projects normally take six weeks to process i.e. from the date of submission to committee

    7.    How is an application assessed?

          The application will be assessed by a Commercial Assessor who may be assisted by a
          technical assessor. The approving committee is presented with an assessment of the
          project that incorporates comment on the following assessment criteria:

                Technical feasibility of the project.
                Innovative quality of the project.
                Accuracy of project planning and costing.
                Technical capability of the company to carry out the project.
                Track record of the company in R&D (if any).
                Whether the company has received previous R&D funding.
                Capacity of the company to commercialise the output of the RTI results.
                The increase in R&D capability within the company as a result of the project(s).
                The degree to which third level college resources are utilised.
                Whether there is any formal collaboration[6] taking place on the project.
                Benefits accruing to the economy.

       Formal Collaboration is encouraged within the RTI Scheme. Formal collaboration occurs where a number of
    companies and/or research establishments undertake a project on the basis of shared cost, risk and intellectual
    property rights. It does not apply to sub-contract arrangements.

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    RTI Grants Scheme:                 Company guidelines for applications with expenditure up to €

          Consideration will be given in the assessment and approval process to the particular
          needs of small companies.

    8.The next steps after an application has been considered

          After applications have been considered by the development agency the following actions
          take place:

          All applicants will be informed of the outcome of the Committee’s decision. In the case of
          successful applicants a formal Letter of Offer is issued by the relevant development
          agency. This Letter of Offer, when accepted, forms a legal agreement between the
          development agency and the company. Your attention is drawn to the following:

               Companies when they accept the Letter of Offer must return the acceptance within
                one month from the date of the Letter of Offer and must attach a profile of
                expenditure on the approved grant. The Letter of Offer includes a special condition
                requiring companies to submit their first claim for grant payment within six months
                from the date of the Letter of Offer and that it must be no less than 20% of
                approved expenditure.

               Records must be maintained of all costs incurred in carrying out the R&D
                programme. These records will be required by the claims inspector when validating
                claims for payment

               Companies are required to adhere to this profile of expenditure. In the event of not
                adhering to the agreed profile submitted, the portion of the expenditure due to be
                claimed at that time will be cancelled.

               Final grant claims must be submitted within three months after the approved
                completion date of the project.

    9.    How to make a claim

          Claims for reimbursement of grants against eligible expenditure are submitted to the
          relevant development agency. Please include the following information when submitting
          a grant claim:

               Copy of Acceptance of Grant Offer
               Auditors Certificate and back-up list of costs
               Technical Progress Report
               Current Tax Clearance Certificate
               Declaration Form (available from your Development Agency)
               Current Environmental Clearance Certificate

    10.   Monitoring

          If assistance is required in overcoming obstacles, or in carrying out the R&D programme
          you should contact the RTI unit of Enterprise Ireland (Maura Shields @01 8082224).
          In the event of a deviation from the approved schedule of spending you should consult
          with your Development Agency Adviser.

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    RTI Grants Scheme:                Company guidelines for applications with expenditure up to €

    11.   Other Research Related State Supports

               R&D Capability Initiative
                Funding to develop the R&D function in a company (principally staff and equipment
                costs). Support is only available as part of an overall business plan from the
                Contact your Development Advisor

               Innovation Management
                Funding for training and consultancy in R&D Management
                Contact: Dorothy Timmons on 01 8082350

               Innovation Partnerships
                Financial support for collaborative R&D projects between industry and third-level
                Contact: Pat O’Brien on 01-8082766 or Monica Flanagan 01 808 2208

    12.   Guidelines to making an application

          Before preparing an application, you should contact and discuss the project with your
          Development Agency Adviser.

          Accompanying this document is the standard form “RTI Competitive Grants Scheme:
          Company Application Form” (for applications with expenditure up to €95,200).

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