MEETING Agenda - COW Mon Feb 01 163000 EST 2010 by lyd19847

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									       TOWN OF RICHMOND HILL
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                                 RICHMOND HILL
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COMMITTEE OF THE WHOLE MEETING - CW#02-10

Monday, February 1,2010
4:30 p.m,

Council Chambers
Richmond Hill Town Hall
225 East Beaver Creek Road
Richmond Hill, Ontario

Chair Godwin Chan
Ward 6 Councillor


AGENDA

1.         Adoption of Agenda

2.         Declaration of Intention to Raise Other Business

3.         Disclosures of Pecuniary Interest and General Nature Thereof

4.         Separation of Issues Requiring Discussion

5.         Adoption of the Remainder of Agenda Items

6.         Public Hearing

7.         Delegations

8.         Presentations

9.         Consideration of Separated Issues

10.        New Business
Committee of the Whole
February 1,2010
Page ii



11.   Resolution to Move into Closed Session and General Nature Thereof

      11.1   To consider matters relating to a proposed disposition of municipal surplus lands.

12.   Resolution to Reconvene in Open Session

13.   Adoption of Recommendations Arising from Closed Session (if any)

14.   Adjournment
                                    Executive Summary
                                   Committee of the Whole
                                     February 1,2010

ICOMMITTEE REPORTSI

1.      Minutes - Richmond Hill Heritage Centre Advisory Committee meeting of
        November 18, 2009 - Page Nos. 9 -11

        The Richmond Hill Heritage Centre Advisory Committee presents its report for its
        meeting held on November 18, 2009 and respectfully recommends that the minutes be
        adopted as circulated.


2.      Minutes - Oak Ridges Community Centre and Park Project Steering Committee -
        OR#05-09 of November 30, 2009 - Page Nos. 13 -16

        The Oak Ridges Community Centre and Park Project Steering Committee presents its
        Report for its meeting OR#05-09 of November 30, 2009 and respectfully recommends
        that the minutes be adopted as circulated.

        2.1    Project Update from Genivar Ontario Inc., Project Managers
               (Previously adopted at Council meeting ofDecember 14, 2009)


3.      Minutes - Youth Action Committee meeting of December 2, 2009 and December
        16,2009 and January 13,2010 - Pages Nos. 17 - 22

        The Youth Action Committee presents its Reports for its meetings of December 2, 2009
        and December 16, 2009 and January 13, 2010 and respectfully recommends that the
        minutes be adopted as circulated.


4.      Minutes - Heritage Richmond Hill meeting HRH#10-09 of December 8, 2009 -
        Page Nos. 23 - 29

        The Heritage Richmond Hill presents its Report for its meeting HRH# 10-09 held on
        December 8, 2009 and respectfully recommends that the minutes be adopted as
        circulated and the following recommendation be approved:

        4.1    Recommended Heritage Designation of 14 Richmond Street (Abraham
               Law House) - Town File No. D12-07353

Rec.l          That Heritage Richmond Hill advises Council that Abraham Law Rental House
               located at 14 Richmond Street warrants designation under Part IV of the
               Ontario Heritage Act for its contextual value and possible historic value, as per
               the criteria in Ontario Regulation 9/06.

        (continued)
                                         Executive Summary
                                        Committee of the Whole
                                          February 1, 2010


             4.2    Jacob Eyer House - 32 Frank Endean Road - File No. D12-07194

    Rec.2           That in accordance with the Heritage Agreement for the Jacob Eyer House,
                    Heritage Richmond Hill recommend to Council that the Jacob Eyer House,
                    located at 32 Frank Endean Road, be designated under Part IV of the Ontario
                    Heritage Act.

             4.3    Status Update -10014 Yonge Street (McCluskey Home)

    Rec. 3          That as part of moving forward with the proposed designation of the McCluskey
                    Horne, Heritage Richmond Hill recommend to Council that the McCluskey
                    Horne located at 10014 Yonge Street be included in the Town's Inventory of
                    Buildings ofArchitectural and Historical Importance.

             4.4    Status Update - Duncomb's Hall

    Rec. 4          That Heritage Richmond Hill recommend to Council that a Heritage
                    Assessment Study be completed for the property known as Duncomb's Hall,
                    located at 10027 Yonge Street.



    1STAFF REPORTS]

    5.       Disposal of Lots on Plan 133 - File No. L04-VA - (SRS.1O.04) - Page Nos. 31 - 33

             a)     That the lands described as Lots 255, 281, 282, 283, 284, 475,477, 478, 488,
                    489,490,491,511,512,513,514,515,717,721,722,725, 726, 728, 730, 734,
                    735,736,737,738,1188,1189 and 1190, Plan 133 and part of Lot 467, and all
                    of Lots 468, 469 and 470, Plan 133, designated as Part 31, Plan 65R-25242,
                    except Part 29, Plan 65R-25939 be declared surplus.

             b)     That the Manager of Real Estate be directed to obtain an appraisal of the lands
                    and proceed with the disposal process.


    6.       Expedited Approval Status Report - (SRCFS.1O.001) - Page Nos. 35 - 38

             That SRCFS.1O.001 regarding the status of the expedited approval process be received
             for information.




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                                Executive Summary
                               Committee of the Whole
                                 February 1, 2010


7.   Bill 212, Good Government Act, 2009 - Amendments to the Municipal Elections Act,
     1996 - (SRCFS.I0.06) - Page Nos. 39 - 47

     That SRCFS.10.06 regarding amendments to the Municipal Elections Act, 1996, be
     received for information.


8.   Municipal Election Candidate Contribution Rebate Program - (SRCFS.I0.007) -
     Page Nos. 49 - 70

     a)    That SRCFS.1O.007 regarding a Municipal Election Candidate Contribution
           Rebate Program be received;

     b)    That Council adopt one of the options outlined on pages 4 and 5 of
           SRCFS.10.007;

     c)    That should Council wish to implement a Municipal Election Candidate
           Contribution Rebate Program for the 2010 municipal election, that staff bring
           forward a by-law based on the preferred option to the February 8, 2010 Council
           Meeting.


9.   2009 Natural Heritage Community Stewardship Program - (SRPRC.I0.01) - Page
     Nos. 71- 76

     a)    That a 2010 Community Stewardship Program capital account of $150,000 be
           approved and created using the remaining $24,012 in the 2009 Community
           Stewardship Account (#902-2009840104190) and $125,988 from the Ecological
           Legacy Reserve Fund as described and approved through SRPRC.08.29.
     b)    That, pursuant to Section 285.4.7 (c) of the Municipal Code, the requirement to
           solicit competitive bids for goods or services be waived for the following
           purchases, in view of the fact that Town interests would be best served by direct
           purchases, which will leverage Town funds with additional contributions made
           by the identified partner organizations:
           i)     Ecological restoration, outreach and stewardship supplies and services
                  from Evergreen in the amount of $55,000;
           ii)    Trees, shrubs, planting supplies and restoration planting services from
                  Toronto and Region Conservation in the amount of $60,000;
           iii)   Stream restoration and riparian planting supplies and services from
                  Ontario Streams in the amount of $30,000.
                                 Executive Summary
                                Committee of the Whole
                                  February 1,2010


10.   Renewal of the agreement between York Region District School Board and the
      Town of Richmond Hill respecting shared use of the Lake Wilcox Community
      Centre Parking Lot - (SRPRC.1O.05) - Page Nos. 77 - 84

      That the Mayor and Clerk be authorized to execute a renewal of the existing license
      agreement between the Town of Richmond Hill and York Region District School Board
      respecting shared use of the Lake Wilcox Community Centre parking lot, upon the
      written recommendation of the Commissioner of Parks, Recreation and Culture.


11.   License Agreement - Oak Ridges Soccer Club - (SRPRC.10.06) - Page Nos. 85 - 87

      That the Mayor and Clerk be authorized to execute the agreement between the
      Corporation of the Town of Richmond Hill and the Oak Ridges Soccer Club upon the
      written recommendation of the Commissioner of Parks, Recreation and Culture.


12.   License Amending Agreement - Richmond Hill Lawn Tennis Club Inc. -
      (SRPRC.10.07) - Page Nos. 89 - 90

      That the Mayor and Clerk be authorized to execute the agreement between the
      Corporation of the Town of Richmond Hill and the Richmond Hill Lawn Tennis Club
      Inc. upon the written recommendation of the Commissioner of Parks, Recreation and
      Culture.


13.   Tender Award TE 02-10 - Reconstruction of Sussex Avenue - (SREPW.1O.008) -
      Page Nos. 91- 94

      a)    That Tender TE 02-10 for the Reconstruction of Sussex Avenue be awarded to
            Tectonic Infrastructure Inc., in the amount of $469,000.35 (inclusive of all
            taxes);

      b)    That the Supplies and Services Branch be authorized to increase existing
            approved purchase orders as necessary utilizing the project contingencies as
            identified in SREPW.10.008, in relation to the work being performed;

      c)    That Council authorizes temporary road closures that may be required, from
            time to time, to facilitate the road and watermain improvements within the
            project limits. Staff will provide advanced notice to those affected by the
            temporary closures including emergency services, should the need arise;

      d)    That the funding for this project be as recommended in the Financial Report
            attached to SREPW.1 0.008.

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                                 Executive Summary
                                Committee of the Whole
                                  February 1,2010


14.   Authorization to Execute Amending Subdivision Agreement - 2148993 Ontario
      Inc. et al File No.: D03-98004 Phase 1 - (SREPW.1O.009) - Page Nos. 95 - 97
               «




      That the Mayor and Clerk be authorized to execute an agreement with 2148993 Ontario
      Inc. and 2148990 Ontario Inc. to amend the Subdivision Agreement for file 19T-98004
      Phase 1, upon the written recommendation of the Commissioner of Engineering and
      Public Works.


15.   Assumption of Municipal Services - Plan 65M-3529 - Elmview Holdings Inc. -
      19T-96008 - File No.: D03-96008 - (SREPW.IO.OIO) - Page Nos. 99 -102

      a)     That the assumption of the internal above and belowground services within Plan
             65M-3529 for lands known as subdivision file 19T-96008 be approved;

      b)     That the assumption of the external watennain connection, storm and sanitary
             sewer works, and aboveground services within the Elm Avenue road allowance
             associated with subdivision file 19T-96008 be approved;

      c)     That those lands more particularly described as Pathlane Road within the limits
             of Plan 65M-3529 be assumed as public highway.


16.   Municipal Access Agreement with Cogeco Data Services LP. - (SREPW.1O.014)-
      Page Nos. 103 - 108

      That the Mayor and Clerk be authorized to execute a Municipal Access Agreement with
      Cogeco Data Services LP upon the written notification from the Commissioner of
      Engineering and Public Works.


17.   Tender Award TW-27-09 - Oak Ridges Community Centre Project Tender -
      (SREPW.10.013) - Page Nos. 109 -114

      a)    That Tender TW-27-09 for the construction of the Oak Ridges Community
            Centre be awarded to Aquicon Construction Co. Ltd. for the amount of
            $20,952,000 excluding GST;

      b)    That Tender TW-27-09 be amended to include Alternate Price No.1 and
            Separate Price No.1, submitted by Aquicon Construction Co. Ltd. as identified
            in SREPW 10.013 resulting in a net credit of$5,450 excluding GST;

      c)    That the Mayor and Clerk be authorized to execute the necessary agreements
            subject to the authorization of the Commissioner of Engineering and Public
            Works.

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                                 Executive Summary
                                Committee of the Whole
                                  February 1, 2010


18.   Request for Approval - Official Plan Amendment and Zoning By-law Amendment
      Applications - 1612072 Ontario Inc. (Liberty Development) - Town File Nos. D01-
      07008, D02-07037 and D06-08069 - (SRPD.10.004) - Page Nos. 115 -134

      That the Official Plan Amendment and Zoning By-law Amendment applications
      submitted by 1612072 Ontario Inc. (Liberty Development) for lands known as Part of
      Lots 31 and 32, Registered Plan 2607 (Municipal Addresses: 9 and 15 Rockwell Road
      and 372, 376 and 382 Highway 7), Town File Nos. DOI-07008, D02-07037, be
      approved subject to the following:

      a)    That staff be directed to prepare and bring forward an Official Plan Amendment
            for Council's consideration and adoption in accordance with the provisions for
            the proposed mixed use development as outlined in Staff Report SRPD.I0.004
            and upon receipt of the applicable processing fees in accordance with the Tariff
            of Fees By-law (By-law No.1 07-09);

      b)    That Staff be directed to prepare and bring forward an amending Zoning By-law
            that:

            i)     rezones a portion of the subject lands from "Single Family Six (R6)
                   Zone" to "Park (P) Zone" and "Special Residential - Commercial (RC)
                   Zone";
            ii)    establishes site specific development standards to facilitate the proposed
                   development;
            iii)   establishes a Holding (H) provision for a portion of the lands in
                   accordance with the provisions of Section 36 of the Planning Act to
                   ensure that adequate sanitary sewer and/or water capacity is available
                   and allocated to service the proposed development.

      c)    That prior to forwarding the amending Zoning By-law to Council for enactment,
            the owner receive Site Plan approval from the Town with respect to the
            development to be undertaken on the subject lands and pay the applicable
            processing fees in accordance with the Tariff of Fees By-law (By-law No.1 07-
            09);

      d)    That servicing allocation for 202 residential units be allocated to the subject
            lands to facilitate the construction of proposed of Building "C" as outlined in
            Staff Report SRPD.1O.004.
                                 Executive Summary
                                Committee of the Whole
                                  February 1, 2010


19.   Request for Comments - Zoning By-law Amendment and Draft Plan of
      Subdivision Applications - Maple Summit Developments Inc., et al - File Nos.
      D02-07006, D02-07038 and D03-08002 - (SRPD.I0.017) - Page Nos. 135 -191

      That the Zoning By-law Amendment and draft Plan of Subdivision applications by
      Maple Summit Developments Inc. et al (Town File Nos.: D02-07006, D02-07038 and
      D03-08002) as outlined in SRPD.IO.017, on lands known as Lots 25-32 and Lots 260-
      274, inclusive, Plan 133 (Municipal Addresses: 24 Prince Arthur Avenue and 13175,
      13185 and 13193 Bathurst Street) be approved, subject to the following:

      a)    That By-law No. 313-96, as amended, be further amended by rezoning the
            subject lands to "Multiple Family One (RMI) Zone", "Semi-detached One
            (RD1) Zone" and "Single Detached Three (R3) Zone" including site-specific
            development standards based upon the draft plan of subdivision shown on Map
            1 to SRPD.10.017 and the design principles established in SRPD.09.097 and
            generally illustrated on the maps included in that report;

      b)    That all comments be referred back to Staff and that the draft Plan of
            Subdivision be forwarded to a regular meeting of Council for its consideration
            following the mandatory 14 days waiting period;

      c)    That the Region of York be requested to provide conditions of approval for the
            draft plans of subdivision;

      d)    That servicing capacity allocation for 17 residential units be reserved for Town
            File No. D03-08002;

      e)    That Staff be directed to forward the Zoning By-law to a regular meeting of
            Council for consideration and passage upon receipt of the processing fees in
            accordance with the Tariff of Fees By-law (By-law No. 107-09);

      f)    That in conjunction with adoption of the Zoning By-law, By-law No. 137-09 be
            amended to include the subject lands within the Site Plan Control area.

								
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