VIEWS: 11 PAGES: 13 POSTED ON: 3/1/2010
SALEM STATE COLLEGE INVITATION TO BID THIS IS NOT AN ORDER 1. The College is an agency of the 6. Any objections to the conditions Commonwealth of Massachusetts must be clearly indicated in the and is exempt from any State tax proposals. or Federal excise tax. 7. Bid must be received on or 2. Unless otherwise stated, the unit before 3:00 P.M. May 11, 2007 price shall be the net price. Please send bids to Salem State Separate unit and total prices College, Evelyn Wilson, C.P.M., must be shown if applicable. Director of Purchasing & Vendor Relations, 352 Lafayette Street, 3. No fax copies will be accepted. Salem, MA 01970-5353 4. Submit 1 original and 2 copies 8. For additional information of bid. Contact Shane Rodriguez, Deputy Chief of Police at 5. Salem State College reserves the 978-542-7123. Right to waive informalities and to reject any and all bids; or to 9. Reference Bid: # 2007-13 accept the bid deemed best for Taxi Cab Service for Students the Commonwealth. SPECIFICATIONS UNIT PRICE TOTAL PRICE SEE ATTACHED SPECIFICATIONS $ EQUAL OPPORTUNITY The Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, color, religious creed, national origin, and/or ancestry. The contractor agrees to post in conspicuous places notices to be provided by the Massachusetts Commission Against Discrimination with respect to the Fair Employment Practice laws of the Commonwealth, which are herein made part of this contract reference. 1 VENDOR IDENTIFICATION (must be completed) Company Name: ____________________________________________________ Dba: ______________________________________________________________ Company's Federal ID Number:__________________________________________ Order Address: ___________________________________________________________________ Street ___________________________________________________________________ City State Zip Code Remit To Address: ___________________________________________________________________ Street ___________________________________________________________________ City State Zip Code Telephone Number (_____)_______________________________ Toll Free or "800" Number: (_____)________________________ Fax Number: (_____)____________________________________ E-Mail Address: _____________________________________________________ Name: _____________________________________________________________ Title: _____________________________________________________________ ___________________________________________________________________ Authorized Signature Date 2 Request For Proposal Taxi Cab Service for Students Published On: April 25, 2007 Prepared By: Salem State College Last Revision: April 25, 2007 3 Table of Contents 1. Purpose and Scope 1 2. General Information 5 3. Timetable for Selection and Award 5 4. Primary Contacts for this Contract 8 5. General Conditions 8 6. Vendor References 9 7. Evaluation Criteria 9 8. Terms and Conditions 10 9. Appendix A 11-13 Must be completed and returned with bid proposal 4 1. Purpose 1.1 The College has chosen to create a program to offer local transportation with a College approved vendor. The College will promote this program vigorously. The program will be administered by Campus Police and they will be responsible for paying for this service. The purpose of this document is to provide interested vendors with information to enable them to prepare and submit proposals to assist the College in the awarding of a contract to a vendor who would be responsible for Taxi Cab Service to Salem State College. This award will be made to one successful bidder for approved travel of students in the municipality of Salem or to other municipalities under special circumstances. 1.2 The scope of service will be that we anticipate using the taxi service on an as needed basis to transport students in the following scenarios but not limited to: A. To and /or from the hospital (NSMC, Lahey Clinic, Lawrence General) back to the College or local residence. B. To and/or from local follow up medical/rehabilitation appointments when no other transportation is available. C. To and/or from Salem MBTA Train Station after hours when the shuttle service is not running. D. To the local tow yard when a student’s or visitor’s vehicle has been towed from campus if no other alternative transportation is available. E. To and/or from Salem District Court for legal proceedings for victims when no alternative transportation is available. F. Other destinations as needed. 2. General Information 2.1 The taxi service contract will be for a two (2) year period with an option to extend for one (1) additional year. 2.2 Business cards with your company name, logo and telephone number must be available and supplied to campus police to give to students for their use. Please supply sample business card with your response. 5 2.3 Price structure will be a flat rate in cities and towns that have set flat rates. 2.4 Pricing structure must include discounted rates for multiple trips per student in one continuous time frame. In other words if you have multiple students in one vehicle going to the same destination is the rate the same? 2.5 The successful bidder must have at least five cars, all operating under the company name. 2.6 All bidders must have twenty-four (24) hour service. 2.7 All bids must include copies of all taxi drivers’ licenses operating under the stand as issued by a municipality. 2.8 All bidders must supply a list of registrations of cars with the bid. 2.9 We would prefer that all taxis be the same color. 2.10 The name and telephone number of the taxi company must be clearly visible and affixed to each taxi cab. 2.11 The only taxis permitted to service this contract will be the successful bidders. No subcontracting under other taxi stand names will be permitted. 2.12 Once awarded to the successful bidder, the taxi service contract is not assignable to another party without the prior written consent to the College. 2.13 All bidders must have 1996 model cars or newer. 2.14 All bidders must be able to show recurring drivers license checks with the City. 2.15 All bidders must be able to provide with this bid, a copy of their taxi license as issued by the City where the taxi(s) is licensed and annually thereafter. 2.16 All cars must be smoke free and scent free. 2.17 All bidders must provide documentation from your insurer stating that you have Public Liability Insurance of a minimum of $500,000 and Passenger Hazard Insurance of the minimum of $1 million dollars. 6 2.18 The successful bidder is required to meet the College’s billing and accounting requirements. You must provide detailed invoices including the following information: Student Name Date and time of service Destination Identification of driver or taxi number You must indicate how often you will bill the College. (i.e. weekly, monthly, etc.) Do you have a sample voucher? If not, would you be willing to work with the College in designing one and developing how the voucher procedure would work? 2.19 The College will not pay in advance of service. The driver must leave a copy of a voucher or receipt at the Police Department dispatch desk at 73 Loring Avenue. Dispatch Desk is open 24 hours a day and the telephone number is 978-542-6511. 2.20 Your company must be able to show proof of its drivers’ training. 2.21 The College expects all cars to be maintained in a clean/safe manner and the drivers to present themselves in a courteous manner. 2.22 There must be a contact person who is easily accessible and available during working hours for the College to contact when needed. 2.23 A cell phone number must be provided for the owner in the event of an emergency for the College to be able to reach you. 2.24 The average wait time must not exceed 15 minutes. 2.25 There must be a dedicated fax line available to fax information directly to the bidder for the duration of the contract. 7 3. The Timetable for Selection and Award: Request for Proposal Issued to Vendors April 26 Proposal Due Date, Opening May 11 Vendor Demonstrations(s) and Discussions (If needed) May 15 Complete the Review of Proposal and Make Award May 21 Negotiate Contract and Issue Blanket P.O. May 21 Contact Begins June 1 4. The Primary Contacts for this contract: 4.1 The Purchasing Department is responsible for the administration of the Request for Proposals and will ultimately award the contract. Contact person is Evelyn Wilson, Director. She may be reached at (978) 542- 6152. 4.2 The Campus Police Department is responsible for the administrative day-to-day function requirements. Contact person is Deputy Chief Shane Rodriguez. He may be reached at (978) 542-7123. 4.3 Three departments within the College will be responsible for the actual calls. These departments, and the appropriate contact within each are as follows: Campus Police, Shane Rodriguez or his designee @ 978-542-7123. Counseling and Health Services, Linda Jones or her designee @ 978- 542-6410. Residence Life, Kathleen Neville or her designee @ 978-542-6416. 5. General Conditions 5.1 The College, at its discretion, may select not to award a contract to any vendor as a result of this RFP. The College reserves, at its discretion, the right to reject any/or all proposals received in response to this RFP if determined that such action is taken in the best interest of the College. 8 6. Vendor References: 6.1 Provide at least three (3) references with whom you are currently doing business with that are comparable in size to Salem State College. 7. Other Requirements: 7.1 The vendor must conduct Criminal Offender Records Inquiry (CORI) checks on all drivers. 7.2 The vendor must conduct Sex Offender Records Inquiry (SORI) checks of all drivers. 7.3 The vendor must conduct recurring (specified time tables of checks) license and driver’s history checks of all drivers. 7.4 The vendor must have Photo ID and/or Taxi License of drivers visibly displayed in vehicles. 7.5 The vendor must provide Names and Taxi license numbers of all drivers. 7.6 The vendor must provide proof of registration, inspection, certification and licensing of all vehicles. 8. Evaluation Criteria: 8.1 All proposals will be evaluated by Salem State College’s personnel comprised of representatives of various departments of the College. Proposal evaluation will be based upon the ability for the proposed application to meet the requirements of Salem State College. Each proposal will be evaluated against specifications outlined in this RFP. A contract will not be awarded solely on price but on the greatest value with respect to the bidders response and its material content and responsiveness to the requirements of the RFP, the quality of the services offered, the price quoted, the general reputation of the firm, the qualifications of the personnel assigned to work on the project, and the demonstrated understanding of the respondent of conducting the work as required by the scope of services and the bidders functionality, performance, flexibility, and ability of meet the goals of Salem State College. 9 9. Standard Terms and Conditions: 9.1 The awarded vendor will be required to sign a Commonwealth of Massachusetts standard contract. A sample of contract form may be requested from Evelyn Wilson at 978-542-6152. 10 Appendix A: Vendor must complete and return. 1. What are your rates (to and from) to service these areas? Salem to Salem _____________________________________ Salem to Swampscott______________________________________ Salem to Lahey Clinic ______________________________________ Salem to Lawrence General_________________________________ Salem to Logan Airport_____________________________________ Salem to Beverly ____________________________________ Salem to Danvers _________________________________________ 2. Your telephone number of use for this contract: __________________________________________________ 3. Number of vehicles currently operating under your taxi firm: __________________________ 4. Do you have 24-hour service? _______________________ 5. Provide the telephone number for 24-hour service: ___________________________________________________ 6. Provide owner’s cell phone number: ____________________ 7. What is the color of your taxi cabs? ___________________________________________________ 8. Are your cars smoke and scent free? ____________________ 11 9. What is the average wait time? __________________ 10. Do you have two-way radios in your vehicles? ____________ 11. Do your drivers wear uniforms? _______________________ 12. What are the makes and models in your fleet? ___________________________________________ ___________________________________________ 13. Do you currently have liability insurance? ____________ 14. Do your conduct CORI checks? ___________________ 15. Do you conduct SORI checks? ______________________ 16. How often are your operators’ drivers licenses checked by the City?___________________________________________ 17. What is the logo on your vehicles? __________________ 18. Do you accept credit cards? __________________________ 19. Are vehicle ID’s clearly visible in vehicles? _____________ 20. Are drivers’ photo id’s clearly visible in vehicles? _________ 21. How often are your vehicles washed? _________________ 22. Where are vehicles repaired? _____________________________________________ 12 23. Do you have a Preventative Maintenance Plan? __________ 24. With whom do your partner if you call for assistance? ____________________________________________________ 25. Can you provide a sample voucher? ______________ If not, are you willing to develop one? ____________ 26. Describe your Drivers Training Program: ____________________________________________________ ____________________________________________________ ____________________________________________________ 27. List any ideas to market this service on Campus: ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ 28. Is there any other information you wish to include? _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ 13
"SALEM STATE COLLEGE - DOC"