HOW TO ADD A MENU TO YOUR POWERPOINT PRESENTATION
You can add an interactive menu to your presentation. This is great for:
Jumping to a range of slides and returning to the menu
Creating an interactive student digital portfolio
Allowing students to interactively select which items they want to view (great tool for differentiating
Creating a tutorial for students – they choose the topic they want to explore
Actions – all objects in PowerPoint can have an action applied to it. An action is just an instruction for
PowerPoint to do something when the object is clicked. Examples:
Jump to another slide
Go back/forward one slide
Go to the previously viewed slide
Play a sound
Stop the presentation
Open another file
Play a movie
Open another PowerPoint presentation
Open an Internet site
1. On slide 1, create your menu. Use the Title Only slide layout and type the title of your menu slide on
the placeholder for the title. You could name it “menu” or something else.
2. Add as many text objects as you need for the menu, using the text box tool (part of the Drawing Tools –
make sure that this Toolbar is open. If not, go to View, Toolbars and choose Drawing.)
3. To line up the text boxes, select them individually, using the Shift Click method and then from the
Drawing Tools, choose Align.
4. Add a button next to the text boxes and align those as well. Your screen could look something like this.
5. You now need to create the other slides that will contain the content for each of the topics on your
menu slide. Create those slides. The easiest way to do this may be to use the left hand panel where
you see the slides and their names and press “Enter” for as many slides as you want.
6. Type the name for each section on the first slide in that group. Don’t worry about knowing how many
slides you need. Create more than you anticipate and you can delete them later.
7. Now you will set up your custom show. Go to the menu item Slide Show, Custom Show.
8. Click the New button. Change the Custom Show 1 to something more meaningful. Using my example
here, it would be John Steinbeck.
9. Now you will “tell” PowerPoint which slides are included in this Custom Show. Click the slide title in
the left hand list and click the Add button to move that to the right hand list. Note that you can
Ctrl+click more than one slide and move them as a group as shown below.
10. Click OK when you are done with that section. Repeat these steps (from step 8) for all of the sections
you need to create. In my case, there would be four sections. Click Close when you are done.
11. Go back to your Menu slide (first slide) and assign an action to that button. There are 3 ways you can
do this: Right click and choose Action Settings, go to the menu item Slide Show and choose
Action Settings or choose the Hyperlink icon on the toolbar (Note that if you choose this option, the
directions will be a little different. Go to the Section on Hyperlink to see what that looks like.)
12. You will get the Action Settings dialog as shown below.
13. Click the button Hyperlink to and then from the drop-down menu, choose Custom Show. Choose the
correct “show” that is associated with that button. ***Make sure that you click the button Show and
Return at the bottom of the box. Click OK.
14. Note that you can associate a sound with this action if you wish to provide feedback to your user.
15. Repeat these steps for all of your buttons.
16. One final step could be to add a “Menu” button to every slide in the presentation in case the user wants
to go back to the menu before going through each slide in the custom show.
17. Go to Slide 2 (or any one of your slides that is not the menu slide) to create this button. We can then
copy and paste it to every other slide.
18. Create the button using the Custom Shapes, Action Buttons or any other graphic that you want. You
can even just add a text box. I used the Action Buttons (the blank one) and added a text box on top that
19. Click on this button and click the Hyperlink button on the toolbar. Choose Hyperlink to and then from
the drop-down choose Slide and click on the slide that is your menu slide (mine is the first slide). Click
OK. Position this button in the lower part of your slide, probably in the lower right hand corner.
20. Click on (highlight) the button and choose Copy.
21. Now go to the next slide and hit Paste. Continue doing this for all the slides where you want to place
the button. It will place the button in the exact spot on each slide!
22. Our final step will be to create a Quit button for the Menu slide.
23. Create that button the same way you did the menu button and place it on the menu slide. Right click on
it, choose Action Settings and this time choose Hyperlink to: End Show.
24. Save your presentation and test it out!