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DRAFT Chippenham Men’s Hockey Club Constitution Title The Club shall be known as Chippenham Men’s Hockey Club (CMHC). Aim The aim of the Chippenham Men’s Hockey Club is to provide hockey for its members through a club and league structure, with a spirit of social co-operation that promotes the good name of the Club. Status CMHC will operate as a members’ club and will be affiliated to the English Hockey Association. Address The address of the Club shall be that of the current elected secretary. The operational base for CMHC shall be C/o Chippenham Sports Club, Bristol Road, Chippenham, Wiltshire. Membership Membership is open to all who are eligible for membership of the English Hockey Association. Officers President The President of the Club shall be a non-executive, honorary and lifelong position, awarded to an individual for consistent, outstanding and active involvement in the running of the Club. Presidents shall be elected by unanimous vote by the committee. Chairman The Chairman is to be responsible for the co-ordination and leadership of the committee and to provide direction to the Club. The Chairman is to have a casting vote besides his normal vote to resolve equality. Treasurer The Treasurer is responsible to the Committee for all financial aspects of the Club. He is responsible for making payments as authorised by the committee and to lodge 1 DRAFT DRAFT all incoming monies. He is to ensure that all monies are paid into the Club accounts, and that accurate records of all financial transactions are kept inline with accounting best practice. The Treasurer is to record all financial matters as recommended by the persons responsible for the annual audit and he is to produce regular financial statements as directed by the Committee. Secretary The Secretary is to be responsible for official Club-related correspondence as directed by the Chairman and the Committee. He is to co-ordinate the Committee meetings in consultation with the Chairman and he is to provide accurate minutes of Committee meetings. Match & Fixtures Secretary The Match Secretary is to be responsible for the timely compilation of the forthcoming season’s fixtures. He is to be responsible for confirmation of weekly fixtures and passing details of matches to team captains. He is to be responsible for passing fixtures information pre-season to the printing co-ordinator. Club Captain The Club Captain is responsible to the Chairman and the Committee for advice on the standard of hockey in the Club. He is to assist in team selection, player guidance, coaching and development and he is to promote fair play and respect for the umpires throughout the Club. Committee Membership Club Officers Captains of teams Junior Manager Co-opted Members: Press Secretary Social Representative Sports Club Representative Committee The committee shall consist of the above officers and committee members, duly elected by a majority vote at the Annual General Meeting. Committee Operation The new committee elected has the authority to elect officers to vacant positions not filled at the Annual General Meeting. Any club member may attend a committee meeting having given prior notice to the Secretary. Only officers and committee members shall be eligible to vote on matters discussed at committee meetings. The 2 DRAFT DRAFT committee shall make decisions by majority vote. At the meeting following the AGM the Committee shall: a. Set fees and charges to be paid by club members. b. Limit the number of members and end individual membership as required. c. Establish sub-committees as appropriate and co-opt members to these. d. Arrange the affairs of the club. e. Set the date of the AGM or any other special general meeting (such a meeting shall require three weeks notice, posted on the club notice board). The committee should aim to meet once per month during the playing season and as required at other times of the year. It shall meet at the direction of the Chairman giving not less than seven days notice, or at the request of three committee members duly notified to the Secretary giving ten days notice. Six committee members shall be the minimum requirement for an officially recognised meeting, two of whom must be President, Chairman, Treasurer or Secretary. In the absence of the Chairman, one of those present shall be elected to the Chair. All elected officers and committee members shall have equal voting rights except the Chairman who shall have a casting vote in the event that there should be equal votes for and against. Disciplinary Council The Club shall establish a disciplinary council to deal with all matters of misconduct on or off the field of play by Club members. The council shall comprise six members of the committee, nominated at the beginning of the season at a committee meeting. An additional committee of three members shall be nominated by the committee in the event of an appeal against decisions taken by the council. Disciplinary sanctions shall be decided by the full Club Committee at the first meeting following the AGM and communicated to all Club members. Such sanctions shall be based on the current English Hockey Association regulations. Resolutions Any Club member may propose a resolution in writing, seconded by at least two other club members, for consideration by the committee at its next meeting. The proposition and decision of such shall be communicated to all Club members at the earliest opportunity following the meeting at which the resolution was discussed. Annual General Meeting The Annual General Meeting shall be held within one month of the end of the hockey playing season to transact the following business; receive, approve and adopt a statement of the Club's accounts to the year ended 30 April, receive the years reports from Officers and other Committee Members as appropriate, appoint the Officers and Committee members for the coming season, appoint auditors, deal with any matters that the Committee feels necessary to bring before the members. Ten members of the Club can require the Committee to call a Special General meeting having first notified the Committee in writing, through the Secretary. Dissolution Of Funds If the Club should be dissolved, every member of the Club is responsible for any debt 3 DRAFT DRAFT or entitled to share any remaining funds. Amendment To The Constitution Amendments to the Constitution may be made only at the AGM or other Special General meeting of the Club. 4 DRAFT
"Chippenham Mens Hockey Club"