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NYS DEVELOPMENTAL DISABILITIES PLANNING COUNCIL

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NYS DEVELOPMENTAL DISABILITIES PLANNING COUNCIL Powered By Docstoc
					NYS DEVELOPMENTAL DISABILITIES PLANNING COUNCIL
155 Washington Avenue - Second Floor
Albany, New York 12210
(518) 486-7505 / (800) 395-3372 / FAX (518) 402-3505                                * DDPC Staff Use Only *

                                                                     Approved:____________________________

                                                                     Date:     ____________________________

                                                                     Reporting Quarter: 1 2 3           4    5
                                                                     Reporting Year: 1 2 3 4


                            DEMONSTRATION GRANT PROJECT
                   QUARTERLY PROGRAM PERFORMANCE REPORT
Quarterly Report must include:                               Please send to:
  1. Program Information                                        Contract Management Unit
  2. Quarterly Performance Narrative                            NYS Developmental Disabilities Planning Council
  3. Statistical Information                                    155 Washington Avenue, Second Floor
  4. Anecdotal Information                                      Albany, New York 12210
  5. Performance Indicator Sheet (separate sheet assigned
      to project)                                            in time to arrive by the scheduled reporting dates listed
  6. Expenditure Report                                      in your contract.
     (Additional information may be included)

                                            PROGRAM INFORMATION:
  AGENCY NAME/ADDRESS: Housing Development Corporation
                                        124 Broadway
                                        New York, NY 10013

  Project Title:    Housing Renovation Project


 Contract #                 Original Contract Start Date:        Current Year Start Date:
 C00000                     1/01/2005                            1/01/2006


  Reporting Period Dates:      From 07/01/2006 To: 9/30/2006
  Agency Contact Person: John Doe

  Title: Vice President – DD Services                  Telephone #: 212-000-0000
                                                       FAX #: 212-000-0000
                                                       E-mail Address: johndoe@hdc.org
  Name of Individual Completing this Report: Jane Doe

  Title: Program Coordinator                           Telephone #: 212-000-0000
                                                       FAX #: 212-000-0000
                                                       E-mail Address: janedoe@hdc.org
                 QUARTERLY PROGRAM PERFORMANCE REPORT NARRATIVE
Duplicate this report narrative page as needed and provide one sheet for each measurable objective listed in the Performance
Agreement. Fill in expandable space underneath boxes. Please also put relevant data on the Performance Indicators Form.


 MEASURABLE OBJECTIVE # 1 : The measurable objectives are listed on the Performance Agreement

Within 12 months, 30 families will move into newly renovated apartments (an increase from 15 last year)

 RESULTS OF ACTIVITIES UNDERTAKEN DURING THIS QUARTER: (Progress toward achieving the above
  objective and outcome(s) Refer to the Activities with Timeframe on the Objective Form of the Performance Agreement)
 Describe all activities that occurred to meet the above objective, including both planned and unplanned.
 Make the connection with this information and the information reported in the performance indicators sheet.

            In April 2006, 20 newly renovated apartments and 10 new apartments became available for rent for families with dd.
            In July 2006, Housing Development Corporation sent letters to 30 families informing them about available housing
             and a one-day workshop on home ownership and financial repair to be held in August 2006.
            30 families attended the July 6 workshop at the Housing Development Corporation. An overview of the rental process
             was provided. Tenant rights and responsibilities were reviewed. Information on rental subsidies, a Frequently Asked
             Questions (FAQ) brochure on the renting process for persons with developmental disabilities, and community resources
             that they can access were provided to family members. Housing applications (application and lease forms) were provided.
             Families received assistance in completing their applications along with instructions for submitting their applications
             prior to moving in their apartments.
            Due to the unavailability of the home repair and maintenance trainer for the training, only the financial literacy
             component of the training was covered. Family members learned basic money management skills, budgeting, credit
             counseling and repair as well as how to establish an Individual Development Account (IDA)

 OUTCOMES ACHIEVED Intended outcomes include changes in policy(ies) and practice(s), as well as conditions,
  behaviors and attitudes of individuals or groups served by the DDPC program.
 What is in place or has changed as a result of the activities described above? If no change has occurred please indicate
    steps taken toward achieving grant related outcomes.

           30 family members have information that will assist them live in the apartments and maintain their tenancy.
           6 families moved in August.

 BARRIERS or PROBLEMS and LESSONS LEARNED
 Indicate any obstacles, barriers or problems you encountered and how you resolved them.
 Indicate lessons learned – successful and unsuccessful strategies and activities.

Because the home repair and maintenance professional was unable to attend the training, 6 tenants did not have information to
assist them with maintenance issues prior to moving in. A home repair and maintenance professional has been identified to answer
tenants’ questions on home maintenance once they move into their apartments.

 AVAILABLE PRODUCTS:
Please enclose one copy of each product listed. Have you disseminated the product, and to whom?
Can we help you disseminate? ____ YES           X NO

           Home Repair and Maintenance resource (attached)
           Financial Literacy curriculum (attached)
           Renters Frequently Asked Questions Brochure (attached)
           Community Resources List (attached).
   REQUEST FOR ASSISTANCE:             Is there anything you would like us to help you with?        ____ YES        __X__ NO
                                        If you checked yes, what kind of assistance would you like?
                                        If we cannot provide assistance, we will try to find an appropriate resource for you.



 NEXT QUARTER ACTIVITIES:

      12 families will be moving into their apartments in October.
      Assist families in identifying movers
     Home Repair and Maintenance professional will visit with families once they move in to discuss home repair and
       maintenance issues.
                     QUARTERLY PROGRAM PERFORMANCE REPORT NARRATIVE
Duplicate this report narrative page as needed and provide one sheet for each measurable objective listed in the Performance
Agreement. Fill in expandable space underneath boxes. Please also put relevant data on the Performance Indicators Form.


 MEASURABLE OBJECTIVE # 2 : The measurable objectives are listed on the Performance Agreement

During 2006, 10 of the 15 families placed in the 2005 will retain their housing for 12 months without threat of eviction for
either failure to pay rent or for violating housing maintenance or management requirements.

 RESULTS OF ACTIVITIES UNDERTAKEN DURING THIS QUARTER: (Progress toward achieving the above
  objective and outcome(s) Refer to the Activities with Timeframe on the Objective Form of the Performance Agreement)
 Describe all activities that occurred to meet the above objective, including both planned and unplanned.
 Make the connection with this information and the information reported in the performance indicators sheet.

           Housing Development Corporation developed a community resources list for clients use. The resource list will be
            distributed to clients. 12 families that were placed in 2005 attended the Auguest Financial Literacy class and met the
            prospective tenants. A family member shared his experience about renting an apartment with prospective tenants.
           Family members were informed about the Disability Rent Increase Exemption (DRIE) law and its eligibility requirements.
            Information about where to obtain application materials for DRIE, which became effective on October 10, 2005, was
              provided.

 OUTCOMES ACHIEVED Intended outcomes include changes in policy(ies) and practice(s), as well as conditions,
  behaviors and attitudes of individuals or groups served by the DDPC program.
 What is in place or has changed as a result of the activities described above? If no change has occurred please indicate
        steps taken toward achieving grant related outcomes.

           12 Families received information on available community resources to assist them with home repair and maintenance as
            well as a new rental subsidy that persons with disabilities are likely to be eligible for.

 BARRIERS or PROBLEMS and LESSONS LEARNED
 Indicate any obstacles, barriers or problems you encountered and how you resolved them.
 Indicate lessons learned – successful and unsuccessful strategies and activities.
            None

 AVAILABLE PRODUCTS:
Please enclose one copy of each product listed. Have you disseminated the product, and to whom?
Can we help you disseminate? ____ YES           ____ NO
            Home Repair and Maintenance Resource
            Financial Literacy curriculum
            Community Resource list
            DRIE brochure (attached).

       REQUEST FOR ASSISTANCE:               Is there anything you would like us to help you with?        X YES        ____ NO
                                              If you checked yes, what kind of assistance would you like?
                                              If we cannot provide assistance, we will try to find an appropriate resource for you.

            We would like to request assistance in disseminating information on DRIE to individuals with disabilities.

 NEXT QUARTER ACTIVITIES:

A client meeting is scheduled for October 10 to plan for winter resource fair.
                QUARTERLY PROGRAM PERFORMANCE REPORT NARRATIVE
Duplicate this report narrative page as needed and provide one sheet for each measurable objective listed in the Performance
Agreement. Fill in expandable space underneath boxes. Please also put relevant data on the Performance Indicators Form.


 MEASURABLE OBJECTIVE # 3 : The measurable objectives are listed on the Performance Agreement

By 2006, the Housing Development Corporation will have identified 3 sources of support to sustain this program beyond the
initial grant.

 RESULTS OF ACTIVITIES UNDERTAKEN DURING THIS QUARTER: (Progress toward achieving the above
  objective and outcome(s) Refer to the Activities with Timeframe on the Objective Form of the Performance Agreement)
 Describe all activities that occurred to meet the above objective, including both planned and unplanned.
 Make the connection with this information and the information reported in the performance indicator sheet.

Initial contact was made with the NYS Division of Housing and Community Renewal (DHCR), the NYS Housing Finance Agency
(HFA) and the NYS Affordable Housing Corporation (AHC) to schedule meetings to determine what resources they may provide.

 OUTCOMES ACHIEVED Intended outcomes include changes in policy(ies) and practice(s), as well as conditions,
  behaviors and attitudes of individuals or groups served by the DDPC program.
 What is in place or has changed as a result of the activities described above? If no change has occurred please indicate
    steps taken toward achieving grant related outcomes.

Meetings are scheduled with DHCR on October 7th, HFA on October 11th and AHC on October 15th.

 BARRIERS or PROBLEMS and LESSONS LEARNED
 Indicate any obstacles, barriers or problems you encountered and how you resolved them.
 Indicate lessons learned – successful and unsuccessful strategies and activities.

None

 AVAILABLE PRODUCTS:
Please enclose one copy of each product listed. Have you disseminated the product, and to whom?
Can we help you disseminate? ____ YES           ____ NO

None

   REQUEST FOR ASSISTANCE:              Is there anything you would like us to help you with?        ____ YES        ____ NO
                                         If you checked yes, what kind of assistance would you like?
                                         If we cannot provide assistance, we will try to find an appropriate resource for you.

N/A

 NEXT QUARTER ACTIVITIES:

Meet with DHCR, HFA and AHC.
Housing Development Corporation has scheduled a planning meeting in November 2006 that will initiate the development of a
long-term strategic sustainability plan.
ANECDOTAL INFORMATION
In your own words, describe a recent success story from your DDPC grant funded program shows that
the project is moving in the desired direction toward achieving the intended outcomes. Intended
 outcomes include changes in policy(ies) and practice(s), as well as conditions, behaviors and attitudes
 of individuals or groups served by the DDPC program
         We are looking for a brief anecdote; additional pages may be attached if needed.
         This is also your opportunity to disseminate “success stories,” particularly as to how peoples’ lives
            have been positively impacted by this project.

Ms. P moved into an apartment in March 2006. Once she moved into her apartment, Ms. P failed to pay
her rent on time for three consecutive months (April, May and June) because her SSI check arrived at
her new address after the rent was due. When she moved from her old apartment, Ms. P did not request
the Post Office to forward her mail to her new address and by the time her old neighbors sent her mail
to her, her rent was overdue. In August 2006, the landlord sent Ms. P a letter indicating that her lease
would not be renewed her lease, citing that she had violated the late payment rule three times. Because
Ms. P wanted to continue living in the apartment, she contacted HDC and asked us to intervene on her
behalf. A meeting was scheduled with the property manager to discuss the situation. Because she paid
her rent on time after the Post Office started forwarding her mail, the landlord agreed to renew her lease
for the second year.

				
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