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CONFIDENTIAL
CONTRACT REQUEST / NEW STARTER
HART DISTRICT COUNCIL SIO Code Cost Centre
Instructions
Please complete this pro-forma, ensuring that information is complete against all headings marked with an asterisk.
This form must be authorised by the appointed person in your service. If you have any queries please contact
Human Resources. Please allow four working days for contracts to be issued.
Information is mandatory where there is an asterisk
Person Details
Title (Mr, Mrs, etc)*
Last Name*
First Name*
Middle Name(s)
Date of Birth*
NI Number*
Address*
Telephone No.*
Contract Details
Job Title*
Service*
HDC Post No.
Place of Work*
Contract Start* Contract End (If fixed
term)*
Start Date HDC*
Previous Local
Start Finish
Govt Service*
Employee Group
Permanent Term Time Only Temporary Casual/Sessional
(Y/N)*
Contract Type NJC for Local Authorities Lifeguard - NJC for Local Authorities
(Y/N)*
Waste & Recycling Operatives – NJC Casual Staff – Local Terms &
for Local Authorities Conditions
N.B. For information regarding the types of contract, please go to page 3.
Monitoring of Dates* (Dates of future reviews)
Task Type Date
Probationary
Review
First Increment
Due
5 Year Service
10 Year Service
Other: Please Specify Below
(Continued)
Updated: 13.05.09 Page 1of3
Finance Details
Hourly Rate (Casuals)* £ OR Starting Salary* £
Grade* SCP on Starting*
SCP Min* SCP Max*
Hours Per Week* Weeks Per Year (if less than
52)*
Bar Point*
Market Supplement(s) £
Allowances (Please Specify Below)
£
£
Enhancements (Please Specify Below e.g. “Golden Hello”)
£ Terms
£ Terms
Entitlements
Notice Period* Months Politically Restricted* Yes/No
Flexi Time* Yes/No Sick Pay* Yes/No
Essential Car User* Yes/No Engine CC: Holiday Pay* Yes/No
Designated Casual User* Yes/No Holiday Entitlement FTE* Days
Prof Subscription Paid* Yes/No
If Yes* Mandatory / Desirable Name of Institute*
N.B. Only one car allowance is applicable at any one time. Vehicle C.C. must be supplied for essential car user allowance to be paid.
Additional Comments
Authorisation
I have followed Hart District Council’s Interview and Appointment procedures and am satisfied this appointment is
in accordance with them. I attach relevant documents e.g. Application Form, Medical Form (vetted by Human
Resources), References etc.
Authorised By……………………………………………………. Date………………………….
---------------------------------------------------------------------------------------------------------------------------------------------------------
FOR HR USE ONLY
Bank/Building Soc Name
Branch
Sort Code
Account
B.Soc Collection A/C No.
Documentation Attached Sent Separately
P45 Income Tax Form
P46 Income Tax Form
NI Certificate
Statutory Sick Pay (SSP1L) Leaver’s Statement from Previous Employer
Tax Exemption Form (Students P38)
Age Exemption Certificate
Pension Membership Option Form
Pension – Payment of Death Grant
Checked for completeness by HR…………………………………………..…… Date………………………
Page 2of3
CONFIDENTIAL
CONTRACT REQUEST / NEW STARTER
Types of Contract
NJC Contracts
For all full or part time staff carrying out a regular pattern of work under National Joint Conditions for local
authorities on a permanent or fixed term basis
Term Time Only Contracts
For all full or part time staff carrying out regular hours under National Joint Conditions for local authorities on a
permanent basis, during term time only.
Temporary Contracts
For staff employed on a short term basis under local terms and conditions. These conditions reflect NJC terms but
exclude access to annual leave or occupational sick pay.
Casual Contracts
Where the work pattern is of a genuinely casual nature and there is no mutuality of obligation, i.e. there should not
be a regular pattern of work and the employee would not be penalised if they declined to work when asked. There
is no entitlement to occupational sick pay or annual leave. For leisure staff, holiday pay is paid as an hourly rate
and will be shown as a separate figure in the contract.
Sessional Contracts
For instructors, coaches etc who carry out regular classes/sessions who are not employed on an income share
basis. For new staff on income share they should be self employed and a contract will not be issued.
Annual Leave Entitlement
Increased by 1 day from 1/4/09 as a result of the agreement with Unison regarding the new Pay Policy.
Salary Point Period of continuous service
0-5 years after 5 years after 10 years
Service Heads 31 days 31 days 34 days
SCP 40 and above 30 days 30 days 33 days
SCP 29 to SCP 39 28 days 29 days 31 days
SCP 22 to SCP 28 26 days 29 days 29 days
Up to and including SCP 21 24 days 29 days 29 days
Updated: 13.05.09 Page 3of3
