mencap by tyndale


									                                Job Description
Job Title:           Project Officer - Grants

Job family:          Business Support

Responsible to:      Project Manager - Grants

Overall Purpose of Job: The Project Officer will support the Project Manager -
Grants in the monitoring and management of all grants secured by Mencap’s Grants
team. The post holder will maintain systems for delivery, outcome tracking and
finance management of grants funded projects.

Principal Accountabilities

      Support the Project Manager - Grants with the development and
       implementation of standard processes (such as logical frameworks) for
       operational managers and bid writers to utilise in applications and monitoring
       of projects

      Manage a portfolio of grants as agreed with line manager

      Prepare reports and updates for grant giving bodies

      Develop good working relationships with Mencap staff to ensure grant
       conditions are met and ensure accurate information is conveyed to donors

      Ensure that full and accurate records of grants terms and conditions and
       correspondence are maintained

      Manage, record and report on financial information for income from grant
       giving bodies

      Assist in the reconciliation of discrepancies in actual versus budgeted income

      Work with the Finance and Fundraising Support teams to reconcile coding

      Research and identify suitable projects to fundraise for from across all
       Business Units

      Maintain the Grants team’s project databases and web pages

      Promote grants fundraising proactively within Mencap

      Ensure grants are managed in compliance with charity law

      Any other duties as required
                                Person Specification

Job Title             Project Officer - Grants


Project Management Tools                                                E
Fundraising databases                                                   D
Understanding of the voluntary sector, including funding issues         D
Disability issues                                                       D

Skills/Personal Qualities

Excellent written and verbal communication skills                       E
Excellent IT skills, in particular Microsoft Word and Excel             E
Familiarity with databases (knowledge of ALMS and/or Access would
be an advantage)                                                        D
Organised with strong administration skills                             E
Ability to work under pressure and to tight deadlines                   E
Ability to understand and process financial information                 E
Excellent attention to detail                                           E
Ability to work as part of team and on own initiative               E
Confident, diplomatic and persuasive                                    E


Project Management Experience                                           D


Degree level or equivalent                                              D


Able to work extended hours on occasion as required                     E
Able to travel within the UK on occasion as required                    E

E= Essential criteria D = desirable criteria
                     Background information about the role

Mencap’s Grants team is responsible for:

 Developing sustainable and growing income from grant giving bodies
 Working in partnership across all Mencap Business Units to ensure the best
  possible project ‘fit’ with funder criteria
 Developing a knowledge base to ensure the Fundraising team has access to all
  the information it needs to function effectively; and
 Assisting local Mencap groups with fundraising

The overall team target for 09/10 is £1.7 million, of which over half will come from
lottery distributors.

Key current funders include: Big Young People’s Fund, Big Advice Plus, Big Live and
Learn (NI), v, Department of Health Section 64, the Esmee Fairbairn Foundation
and the Henry Smith Charity.

The Grants Team 5 year Development Plan has identified the potential for
substantial growth in income from 2011. We will achieve this through expanding our
current income areas (Trusts, statutory and lottery streams) and through developing
new income streams, e.g., European funding and U.S Trusts.

      This is a very exciting time for the Grants team at Mencap. Be part of it!
About Mencap

Mencap is the UK’s leading learning disability charity. As well as campaigning for
change, we provide services that support people in everyday life. We enable
thousands of people with a learning disability to get a job, find a home and live a full
life in the community. Further information about Mencap can be found on our
website at

Mencap’s vision and mission

At Mencap, our vision is for a world where everyone with a learning disability has an
equal right to choice, opportunity and respect, with the support they need.

Our mission is to improve the lives and opportunities of children and adults with a
learning disability, together with their families and carers.

The vision and mission are a summary of the objectives of Mencap, as set out in our
governing document.

What Mencap wants (our vision)

Our vision is a world where people with a learning disability are valued equally,
listened to and included. We want everyone to have the opportunity to achieve the
things they want out of life.

How Mencap will achieve this (our mission)

We will:
 listen to people with a learning disability
 fight for the changes that people with a learning disability, and their families and
  supporters, want and need
 support all people living with a learning disability in all parts of their lives
 give excellent information and advice
 work with people and groups that want the same things we do

What Mencap believes in: (our values)

being people centred
empowering, including and respecting all people
challenging wrong ways of thinking about learning disability
transforming lives
being brave and developing new ideas.
                         Summary of Employment Benefits
                             Project Officer - Grants

This position attracts an annual salary of up to £26,000. Mencap salaries are subject
to regular market rate reviews.

This post requires a working week of 37.5 hours (excluding breaks). There is no paid

The Grants Fundraising Team is housed at Mencap’s National Centre in London.

The holiday allowance is 24 days per annum increasing by one day per annum to a
maximum of 27 days. Holiday dates must be agreed with the line manager in order
to meet the needs of the organisation.

Sick Pay
Mencap sick pay depends on length of service with Mencap. During the first six
months of service Mencap pays statutory sick pay only from the fourth day of
absence. After six months service, employees receive Mencap sick pay as outlined
in Mencap’s sickness absence policy. Where more than one period of sickness is
taken within a 13 week rolling period, Mencap sick pay is not paid for the first 3 days
of these subsequent periods of absence.

Mencap operates a defined contribution pension scheme that will be open to all new
employees. Under this scheme, Mencap matches employee contributions of up to
5% of salary.

Smoking is not allowed on Mencap premises and all employees are required to
comply with the Smoking Policy, which can be found in the Personnel Procedure

Probationary Period
All new employees have a probationary period, which lasts six months.

Notice Period:
During the probationary period the notice period is one week. Once completed the
notice period is 4 weeks.

Other benefits
1. The Grants Fundraising Team operates a flexitime policy, with core hours of
2. There are good opportunities for career development, including secondment
   opportunities (for example to a different fundraising team), group training and
   development and time off for volunteering. All opportunities will be at the
   discretion of the line manager.

                                                                      September 2009

To top