Job Title: Project Officer - Grants
Job family: Business Support
Responsible to: Project Manager - Grants
Overall Purpose of Job: The Project Officer will support the Project Manager -
Grants in the monitoring and management of all grants secured by Mencap’s Grants
team. The post holder will maintain systems for delivery, outcome tracking and
finance management of grants funded projects.
Support the Project Manager - Grants with the development and
implementation of standard processes (such as logical frameworks) for
operational managers and bid writers to utilise in applications and monitoring
Manage a portfolio of grants as agreed with line manager
Prepare reports and updates for grant giving bodies
Develop good working relationships with Mencap staff to ensure grant
conditions are met and ensure accurate information is conveyed to donors
Ensure that full and accurate records of grants terms and conditions and
correspondence are maintained
Manage, record and report on financial information for income from grant
Assist in the reconciliation of discrepancies in actual versus budgeted income
Work with the Finance and Fundraising Support teams to reconcile coding
Research and identify suitable projects to fundraise for from across all
Maintain the Grants team’s project databases and web pages
Promote grants fundraising proactively within Mencap
Ensure grants are managed in compliance with charity law
Any other duties as required
Job Title Project Officer - Grants
Project Management Tools E
Fundraising databases D
Understanding of the voluntary sector, including funding issues D
Disability issues D
Excellent written and verbal communication skills E
Excellent IT skills, in particular Microsoft Word and Excel E
Familiarity with databases (knowledge of ALMS and/or Access would
be an advantage) D
Organised with strong administration skills E
Ability to work under pressure and to tight deadlines E
Ability to understand and process financial information E
Excellent attention to detail E
Ability to work as part of team and on own initiative E
Confident, diplomatic and persuasive E
Project Management Experience D
Degree level or equivalent D
Able to work extended hours on occasion as required E
Able to travel within the UK on occasion as required E
E= Essential criteria D = desirable criteria
Background information about the role
Mencap’s Grants team is responsible for:
Developing sustainable and growing income from grant giving bodies
Working in partnership across all Mencap Business Units to ensure the best
possible project ‘fit’ with funder criteria
Developing a knowledge base to ensure the Fundraising team has access to all
the information it needs to function effectively; and
Assisting local Mencap groups with fundraising
The overall team target for 09/10 is £1.7 million, of which over half will come from
Key current funders include: Big Young People’s Fund, Big Advice Plus, Big Live and
Learn (NI), v, Department of Health Section 64, the Esmee Fairbairn Foundation
and the Henry Smith Charity.
The Grants Team 5 year Development Plan has identified the potential for
substantial growth in income from 2011. We will achieve this through expanding our
current income areas (Trusts, statutory and lottery streams) and through developing
new income streams, e.g., European funding and U.S Trusts.
This is a very exciting time for the Grants team at Mencap. Be part of it!
Mencap is the UK’s leading learning disability charity. As well as campaigning for
change, we provide services that support people in everyday life. We enable
thousands of people with a learning disability to get a job, find a home and live a full
life in the community. Further information about Mencap can be found on our
website at www.mencap.org.uk.
Mencap’s vision and mission
At Mencap, our vision is for a world where everyone with a learning disability has an
equal right to choice, opportunity and respect, with the support they need.
Our mission is to improve the lives and opportunities of children and adults with a
learning disability, together with their families and carers.
The vision and mission are a summary of the objectives of Mencap, as set out in our
What Mencap wants (our vision)
Our vision is a world where people with a learning disability are valued equally,
listened to and included. We want everyone to have the opportunity to achieve the
things they want out of life.
How Mencap will achieve this (our mission)
listen to people with a learning disability
fight for the changes that people with a learning disability, and their families and
supporters, want and need
support all people living with a learning disability in all parts of their lives
give excellent information and advice
work with people and groups that want the same things we do
What Mencap believes in: (our values)
being people centred
empowering, including and respecting all people
challenging wrong ways of thinking about learning disability
being brave and developing new ideas.
Summary of Employment Benefits
Project Officer - Grants
This position attracts an annual salary of up to £26,000. Mencap salaries are subject
to regular market rate reviews.
This post requires a working week of 37.5 hours (excluding breaks). There is no paid
The Grants Fundraising Team is housed at Mencap’s National Centre in London.
The holiday allowance is 24 days per annum increasing by one day per annum to a
maximum of 27 days. Holiday dates must be agreed with the line manager in order
to meet the needs of the organisation.
Mencap sick pay depends on length of service with Mencap. During the first six
months of service Mencap pays statutory sick pay only from the fourth day of
absence. After six months service, employees receive Mencap sick pay as outlined
in Mencap’s sickness absence policy. Where more than one period of sickness is
taken within a 13 week rolling period, Mencap sick pay is not paid for the first 3 days
of these subsequent periods of absence.
Mencap operates a defined contribution pension scheme that will be open to all new
employees. Under this scheme, Mencap matches employee contributions of up to
5% of salary.
Smoking is not allowed on Mencap premises and all employees are required to
comply with the Smoking Policy, which can be found in the Personnel Procedure
All new employees have a probationary period, which lasts six months.
During the probationary period the notice period is one week. Once completed the
notice period is 4 weeks.
1. The Grants Fundraising Team operates a flexitime policy, with core hours of
2. There are good opportunities for career development, including secondment
opportunities (for example to a different fundraising team), group training and
development and time off for volunteering. All opportunities will be at the
discretion of the line manager.