MINISTRY OF SMALL BUSINESS AND CONSUMER SERVICES by dfhercbml

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									            MINISTRY OF SMALL BUSINESS AND CONSUMER SERVICES

              YOUTH ENTREPRENEURSHIP PARTNERSHIPS PROGRAM

                                 CALL FOR PROPOSALS

                     GENERAL INFORMATION AND INSTRUCTIONS

The Ministry of Small Business and Consumer Services (the “Ministry”) is seeking to
provide grants of up to $75,000 per approved proposal to eligible Ontario non-profit
organizations and agencies in support of one-year projects that facilitate the development
of an enterprising culture amongst all of Ontario’s youth (ages 12 – 29) by providing them
with educational and entrepreneurial opportunities and programs. Please consult the
Proposal Template document for specific proposal requirements.

Timetable

The following schedule will be used for this call for proposals:

   Issue date of call for proposals             October 14, 2008
   Information session                          October 24, 2008
   Applicants’ deadline for questions           November 14, 2008
   Proposal submission deadline                 December 8, 2008

Information Session

An information session for all interested applicants is scheduled for 10:00 a.m. – 12:00
p.m., Friday, October 24, 2008 in Toronto, Ontario. All interested applicants are
encouraged to attend. The session will also be available through teleconference. Those
applicants seeking to participate, either in person or through teleconference, are asked to
confirm their interest no later than Wednesday, October 22, 2008 at 4:00 p.m. by email
at youthpartnerships@ontario.ca or by telephone at (416) 325-6740. The location address
and a toll-free teleconference line with password will be provided to interested applicants
at that time.

Application

All applicants must complete both a comprehensive, specific written proposal (using the
attached Proposal Template), as well as the supplemental Budget/Deliverables form
(Application – Part 2). A sample of this form has been included (for illustrative purposes
only). All applications must be received by the Ministry no later than 4:00 p.m. EST on
Monday, December 8, 2008.




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Overview – Youth Entrepreneurship Partnerships Program
The Youth Entrepreneurship Partnerships Program (YEP) provides funding to non-profit
organizations in Ontario that facilitate the development of an enterprising culture amongst
Ontario's youth (typically between the ages of 12 - 29) by providing them with educational,
experiential and entrepreneurial opportunities that include:
    introducing enterprising principles within the education system and early career
       continuum
    creating excitement about entrepreneurship in all industry sectors by engaging
       youth and providing opportunities for them to explore/experience a wide range of
       entrepreneurial activities
    building a team of informal entrepreneurship ambassadors and youth influencers
       that will help promote and support entrepreneurship in Ontario

The Ontario government recognizes the importance of building a culture of
entrepreneurship and innovation that fosters economic development across all
communities and sectors in Ontario. The government also recognizes the significant
impact that youth can bring to ensuring a viable economic future for the province.

Through collaboration with key stakeholders and influencers including educators,
community organizations, parents and private sector partners, eligible projects will
connect with diverse youth groups across Ontario, including those youth who are under-
served, outside the mainstream educational system and/or living in rural and remote
communities.

The Ministry strongly encourages project proposals that enhance and demonstrate clear
linkages to existing youth initiatives, and that the project activities outlined in the proposal
should be complementary and supportive of Ministry youth programs such as Summer
Company, Ontario Global Edge, Ontario Secondary School Business Plan Competition
and Future Entrepreneurs. For example, YEP projects may provide a vehicle for building
awareness of Ministry programs.

For more information about these programs visit www.ontario.ca/sbcs.

Eligible Projects
Projects that promote the development of an enterprising culture and engage youth and/or
their influencers through exposure, exploration or entrepreneurial experiences are eligible
for funding. Projects must have a very specific set of outcomes and measurable
deliverables.

Eligible projects must:

             be completed within one year
             clearly demonstrate value for money, Ministry/government recognition and a
              communication plan promoting the project and its successes




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             not be single- or multi-day conferences or events (although workshops or
              sessions that form part of a larger, year-long project would be considered
              acceptable)
             include quantifiable deliverables, e.g. number of youth participants, number
              of mentors recruited, number of small businesses started; number of
              workshop attendees
             identify potential project risks and specific contingencies to help mitigate
              these risks
             provide details on how the proponent will engage private and public partners
              and keep them actively involved with the project, and indicate the specific
              roles and responsibilities of all partners attached to the project
             include at least 10 per cent of total contributions from project lead and/or
              partners in the form of a cash contribution (10 per cent based on the total
              value of the project as indicated in the Application – Part 2 form, not
              including YEP funding)

Eligible Applicants
Proposals will only be accepted for consideration from non-profit organizations with a
significant and substantial presence in Ontario, which must be legal entities, including:

                 business associations
                 boards of education
                 post-secondary institutions
                 community organizations
                 municipalities
                 volunteer organizations

NOTE: Eligible applicants must be an established non-profit organization in operation for
at least three years in Ontario.

An organization may partner with other organizations, including for-profit organizations, if
partnering enhances the quality and strength of the proposal. The Ministry will
acknowledge the non-profit proponent as the “lead” organization, who will submit the
application, communicate with the Ministry and act on behalf of the “partnership.” This
also includes receiving the YEP funds.

The proponent/lead organization will also be responsible for submitting all progress
reports on project deliverables, results, budgets and partner contributions. A condition
precedent to funding is that participating organizations draft a partnership/operating
agreement amongst themselves.




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Ineligible Applicants
Applications will not be accepted from:

               for-profit organizations
               funding foundations
               individuals or students
               organizations that cannot demonstrate their coordination and/or direct
                delivery of hands-on programs
               organizations that do not provide proof of non-profit status

Evaluation Criteria

Minimum criteria for projects include the following:

      The project engages youth and youth influencers in entrepreneurial concepts and/or
       experiences
      The project leverages partnerships, resources and networks to maximize the use of
       ministry funds and increase project impact

Project proposals will be evaluated based on how well they complement Ministry
objectives to:

       1. Engage youth across Ontario
       Through a range of projects focused on entrepreneurship, the Ministry’s intent is to
       serve youth across Ontario in both official languages, including projects that target
       under-served youth, youth outside the mainstream educational system and/or youth
       living in rural and remote communities. Each proposal’s target audience will be
       considered carefully when evaluating applications in order to achieve delivery of
       diverse programs across the province.

       2. Address gaps in current programming
       Projects will identify needs in the province and introduce programming focused on
       entrepreneurship to fill these needs. Projects will be assessed on their ability to
       introduce new, innovative learning opportunities and experiences for youth, or to
       expand existing programs to youth not currently being reached.

       3. Engage youth through a variety of methods
       Through a range of projects, the Ministry’s intent is to engage youth along all points
       of the engagement continuum (Exposure, Exploration, Experience).

Projects will also be evaluated based on the quality of the partnerships, including, but not
limited to:
      Percentage of cash contributions to the project (lead and partner cash contributions
       must account for at least 10 per cent of total contributions to the project, not
       including Ministry funding)


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      Scope of private sector partnerships’ project involvement (a detailed plan of how
       the partners will be engaged should be included in the proposal)

Priority will be given to those organizations that have demonstrated successful delivery of
entrepreneurship experience programs for youth, identify active roles for their project
partners, have a well-developed network of key stakeholders and private sector partners,
and are able to demonstrate that a clear need for the project exists.

Priority will also be given to those proposals that demonstrate human resources support is
already in place to successfully complete the proposed project. Ministry funding is
typically not provided to hire additional staff to complete projects. However, funding can
be used to help offset salary costs for project management staff (see “Eligible
Expenditures”).

Funding
The maximum level of funding that will be approved is $75,000 per project with a
maximum of one year delivery. The Ministry reserves the right to exercise its option to
renew a project by up to one (1) one-year period. The maximum level of funding for the
renewal period is also $75,000 per project per year.

The Ministry will provide up to 50 per cent of a project's total Eligible Project
Expenditures as defined by the Ministry. The remainder is to be provided by the
proponent and/or its private/public sector funders. Partner contributions can be comprised
of a combination of cash and in-kind, provided that at least 10 per cent of total
contributions to the project be in the form of cash contributions (see “Eligible Projects”).

Project proposals must fully disclose all partner cash and in-kind contributions.

Upon approval the Ministry and the applicant will enter into a formal Legal Agreement that
stipulates the conditions, eligible expenditures and deliverables of the project.

Eligible Expenditures:

There are three categories of Eligible Expenditures:

   1. Project administration expenditures
   2. Project development expenditures
   3. Project delivery expenditures

Limits on Eligible Expenditures:

      Total project administration expenditures cannot exceed 15 per cent of the total
       Eligible Project Expenditures unless prior written approval is obtained from the
       Ministry



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      Total project development and delivery expenditures must equal at least 85 per
       cent of the total Eligible Project Expenditures unless prior written approval is
       obtained from the Ministry

1. Examples of project administration expenditures include:

      Travel costs to attend business meetings related to contract administration, or to
       attend conferences Ontario convenes or supports.
      Professional fees, including legal, audit fees and insurance fees, directly related to
       and required for the management of the project or to conduct the work of the
       project may be eligible. Documentation may be required. Costs not to exceed fair
       market value.
      Telecommunication fees including connectivity charges.

2. Examples of project development expenditures include:

      Materials for program packages, games and supplies used by youth.
      Equipment used by youth to specifically support project development and delivery.
      Facility rental fees and utilities used to specifically support the project. These must
       be costs that the applicant would not have otherwise incurred in the normal course
       of doing business. All costs must be demonstrably incremental to the project.

3. Examples of project delivery expenditures include, but are not limited to:

      Salaries of project management staff on a pro-rated basis.
      Staff and volunteer training costs directly related to delivery of the project.
      Travel costs of volunteers and project staff to rural and remote locations.
      Travel costs to bring youth to conferences, schools, universities and colleges from
       rural and remote communities.
      Travel costs for Ontario youth who have qualified for out-of-province business
       plan/entrepreneurship competitions.
      Costs related to work performed by companies or individuals that contribute to the
       project under contract. Consulting or other services directly related to the project
       must be costed at fair market value or less.
      Marketing materials and all related communication costs that are directly related to
       the project.
      Production and distribution of promotional materials for use by project lead and/or
       partners.

Eligible In-Kind Expenditures:

Ontario regards the following as “in-kind” expenditures that must be listed as part of the
project's overall budget. Applicants must be able, if asked, to verify the value of donated
goods and services. Contributions must be valued at the lesser of market value or actual
cost to the donor.



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Examples of eligible in-kind expenditures include:

      Donations of travel services, e.g. vehicles, fuel, shipping services.
      Time donated by entrepreneurs, mentors, educators, staff and students in the
       delivery of the project.
      Donations of space at a location other than the proponent’s premises necessary for
       the applicant or another participant to conduct the project.
      Discounts greater than or above regularly discounted prices.
      Donation of proponent’s premises to cover such things as utilities, maintenance,
       and insurance on a pro-rated basis.
      Student internships, field placements and co-op placements that provide value to
       the employer/partner and the project. A portion of these costs can be considered as
       in-kind contributions. The value assigned should reflect actual cost for training
       and/or training-related non-productive time. For example, supervisory time from
       10-30 per cent of each training supervisor’s wages, based on the amount of time
       spent on student training or administrative processes related to the project. This
       contribution only applies to new and incremental student placements.
      Consulting fees and professional services if the applicant or consultant is providing
       specific services for the project for which the applicant or participant would
       otherwise have to pay.

Ineligible Expenditures:

Ministry funding cannot be used for the following costs:

      Costs not directly associated with meeting the deliverables set out in the terms of
       the Legal Agreement.
      Stipends for youth and/or other project participants and private sector
       contractors/consultants fees.
      Out of province travel costs for project staff, chaperones or travel costs of non-
       Ontario youth.
      Expenses or fees payable to organizations outside Ontario.
      Capital expenses, including but not limited to, buildings and land.
      Annual memberships fees to associations.
      Costs related to proposal development or costs related to activities outside of the
       project.

Nor will these be considered as “in-kind” contributions:

      Donations in the form of goodwill and other such intangibles.
      Donations of knowledge.
      All remuneration and fees paid to a Board of Directors.
      Opportunity costs.
      Standard discounts.
      Interest charges or any items or services not directly related to the project.



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Conditions of Application
When developing a proposal it is understood that:

      YEP is a discretionary, non-entitlement fund. Even if a proposal or application
       meets all the program criteria, there is no assurance that funding will be awarded.

      The project must provide good value for money and costs should be reasonable
       and consistent with outcomes.

      The Ministry reserves the right to ask applicants with similar projects to consider
       collaborating in broader partnerships.

      The Ministry reserves the right to give preference to projects that address
       government priorities.

      Applicants should not take any action, or incur any costs related to the project, that
       is predicated on receiving YEP funding from the Ministry until a proposal is
       accepted and all parties have entered into a formal Legal Agreement.

      The Ministry reserves the right to impose whatever conditions it deems advisable in
       the acceptance of an application.

Agreement with the Ministry
Successful applicants will enter into a Legal Agreement with the Ministry, which will
include conditions such as, but not limited to:

                    Deliverables and performance measures
                    Project budget
                    Project management
                    Schedule of payments
                    Accountability framework
                    Communications and risk mitigation strategies
                    Contract default and termination clauses with associated remedies
                    Monitoring and reporting requirements, including 6-month progress
                     reporting, financial audits and other reports as stipulated

In addition, the Legal Agreement will include conditions such as, but not limited to:

      The Ministry is bound by the Freedom of Information and Protection of Privacy Act.
       Any information provided to the Ministry, including applicants’ proposals, is subject
       to disclosure under this Act.

      Projects will be required to acknowledge Ministry support following Ontario
       government guidelines. However, the Ministry's name and Ontario government
       logo cannot be used without written permission.


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   Project activities and deliverables cannot be changed without the written approval
    of the Ministry and a formal amendment to the Legal Agreement signed by both
    parties.

   The term of the project must be completed within one year.

   The Ministry, at its discretion, may renew the project for one (1) one-year period at
    a maximum level of funding of $75,000 per project for each year.

   The recipient will have reporting obligations including, but not limited to, a mid-term
    report outlining specific project-related activities, budget, partner contributions and
    how deliverables to date have been met. This report is required within thirty (30)
    days following the first 6-month period. A final report must also be submitted within
    sixty (60) days following the completion of the project. Failure to supply all interim
    and final report material, and all associated material, in a timely fashion and to a
    standard deemed acceptable by the Ministry may result in a withholding of funds,
    and in some cases, termination of the project. Reporting templates will be provided
    as part of the Legal Agreement.

   Applicants may receive up to 50 per cent of Ministry funding at the outset of the
    project, with a further 40 per cent provided upon the Ministry's acceptance of the
    project's mid-term report subject to the Legal Agreement.

   Ten per cent of total project funding will be held back subject to the receipt and
    approval by the Ministry of the final report.

   Actual project resources and expenditures will be reviewed on a regular basis and
    may result in an adjustment in the payment level in subsequent disbursement
    periods. The Ministry has the right to require return of any unspent funds or any
    funds that have been spent on items that were not part of the Legal Agreement.
    The Ministry also has the right to terminate the project and recover funds based on
    non-performance of contractual obligations.




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Application Process and Deadline
All eligible applicants must complete both a comprehensive, specific written proposal
(using the Proposal Template) and a supplemental Budget/Deliverables form
(Application – Part 2). A sample of this form has been included for illustrative purposes
only.

A proposal will be evaluated in terms of how well it meets program objectives, including
how the project engages youth from across Ontario, fills existing programming gaps,
engages youth through a variety of methods, and the quality of leveraged partnerships
(see “Evaluation Criteria”).

All applications must be received by the Ministry no later than 4:00 p.m. EST on
Monday, December 8, 2008.

Please provide EIGHT (8) signed originals of your application and all attachments, along
with an electronic copy on CD, DVD or USB (no e-mail versions will be accepted), by the
deadline to:

      Ministry of Small Business and Consumer Services
      Small and Medium Enterprise Division
      Youth Partnerships - Entrepreneurship Branch
      56 Wellesley Street West
      5th Floor
      Toronto, ON M7A 2E7
      Tel: (416) 325-6740
      Attention: John Martin, Manager, Entrepreneurship and Youth Partnerships

An application that does not follow the prescribed format, or is incomplete, may not be
reviewed. Additional materials other than those requested will not be accepted or
considered to be part of the application.




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