Introduction to WebEval (Resident) Greater Vancouver Site Family Practice Residency Program Background: Evaluation is an essential part of our Residency Program. It is meant to be a process of continuous communication, and not a surprise evaluation form at the end of a rotation. Evaluations from and of residents are an important reference for program improvement. What is WebEval? WebEval is an online web evaluation system. It was created by One45 Software to mimic the “paper worlds” for both undergraduate and postgraduate university programs. Process of Evaluation #1 (Preceptor evaluating you as the Resident): 1. At the beginning of a rotation, you must discuss rotation objectives with your preceptor(s). These objectives should be entered on the evaluation form at the beginning of the rotation. 2. During the rotation, the preceptor should fill out the Mid-Rotation Evaluation section (only) of the evaluation and review progress with you. 3. At the end of the rotation, a summative evaluation should be completed, discussed and the electronic form validated by you. It is very important to stress that #1-3 should be completed on the internet using the WebEval system, rather than printing paper copies, filling them out and sending them to the program office. Using the internet saves time and resources, ensures confidentiality and stores these evaluations safely. Process of Evaluation #2 (Resident evaluating Preceptor and Rotation): 4. At the beginning of a rotation, you will receive two forms in your WebEval eDossier account: preceptor evaluation and rotation evaluation. It is essential that you inform me immediately if either form is incorrect, in order that I can make the necessary changes before or in the beginning of your rotation. 5. During the rotation, you may need to take the initiative to remind your preceptor to fill out the Mid-Rotation evaluation section of their evaluation of you. It is important that you know what you are doing well and how you can continue to improve throughout the duration of your rotation. 6. At the end of the rotation, it is imperative that your preceptor fill out the remainder of the evaluation. It is your responsibility to set up and appointment with your preceptor in order to review this summative evaluation of your performance. Your preceptor will enter the date of this review and you will validate discussing your evaluation in WebEval. 7. At the end of the rotation, you will then fill out the two evaluations in your WebEval eDossier account: preceptor and rotation evaluation. This important feedback is appreciated by the preceptors and needed for the continual improvement of our program. Again, it is very important to stress that #1-7 should be completed on the internet using the WebEval system. Using the internet saves time, insures confidentiality and stores these evaluations safely. Process of Evaluation #3 (Resident distributing Elective evaluations): 8. Each resident has 2-4 weeks of electives in first year and up to 16 weeks in second year. 9. When you have an elective it is your responsibility to set up this elective and distribute the evaluation forms to the appropriate preceptor. (Although you are scheduling this rotation in WebEval, you must have the elective approved by Dr. Donlevy and the elective form filled out and sent to her a month before the elective.) 10. When you are scheduled for an elective, you will see a prompt in your WebEval eDossier account that asks you to distribute your elective form: click on the link and select your preceptor either from the provided list or add an attending (another word for preceptor) to the list in order to distribute the form to your preceptor. 11. On the elective evaluation forms, there is a spot for Elective Assignment and Elective Location. It is important that your preceptor fills both of these slots in. Again, #1-11 should be completed on the internet using the WebEval system. How does it work? WebEval is most effective if you are up to date with your eDossier account; thus, you should be checking your account weekly. You will receive e-mail reminders with username and password information to complete evaluations online. Your login information is confidential. Once forms are completed and confirmed they will be printed at the program office and stored in your resident file. How do we begin? You will receive your username and password with this email. Please enter the WebEval site and hunt around a bit. The tabs on the left side are links to different sections of WebEval. o Please look at your Schedule and inform me if there are any mistakes o Please open the Vacation tab and enter any vacation time you have already confirmed with Allyson o Please open your Personal information tab and enter all applicable information o Snoop around the site an become familiar with it Please email me questions you have prior to orientation and bring them with you. There will a short Q & A time after the introduction to WebEval. If you have any trouble accessing the site please contact me at: email@example.com Special Circumstances In some cases, a preceptor may not be able to complete the form on-line. If this happens, please first inform Christie Saugen of the problem. In some of these cases the forms may have to be printed, the evaluation hand delivered (by you) to the preceptor and sent to me to be entered into WebEval. This should only happen in a situation where using the internet is impossible. If you have any questions about using WebEval, contact Christie Saugen, firstname.lastname@example.org.