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					                                      Change Control – Request Application


Change Request: 100103 Ethnic Group

Date of Request: 30/01/09
Date Received: 30/01/09
Date Acknowledged: 30/01/09


Dataset(s) Affected                                  I.T. Systems Affected
All SMRs                                              PAS/ GPass
Cross ref NCDDP

Raised By:
Name                  Joan Jamieson
Job Title             Equality and Diversity information programme manager
Organisation          ISD
Address


Tel. No.              0141 282 2250       Fax. No.
E-Mail                Joan.jamieson@isd.csa.scot.nhs.uk

Change Requested (be explicit about which data items involved and how, Request should be
very clear, fit for consumption by the service. There should be no need to refer to any other
document)


Replace the current 2001 Ethnicity Classification to
New Scottish Census Ethnicity Categories 2011

A White
      ◊ Scottish
      ◊ English
      ◊ Welsh
      ◊ Northern Irish
      ◊ British
      ◊ Irish
      ◊ Gypsy/ Traveller
      ◊ Polish
      ◊ Any other white ethnic group

B Mixed or multiple ethnic groups
      ◊ Any mixed or multiple ethnic groups

C Asian, Asian Scottish or Asian British
      ◊ Pakistani, Pakistani Scottish or Pakistani British
      ◊ Indian, Indian Scottish or Indian British
      ◊ Bangladeshi, Bangladeshi Scottish or Bangladeshi British
      ◊ Chinese, Chinese Scottish or Chinese British
Please return to: Gordon Wilson, Data Intelligence Group, ISD, Information Services
(ISD), NHS National Services Scotland, Gyle Square, 1 South Gyle Crescent,
Edinburgh, EH12 9EB
                                                                                          Page 1
                                        Change Control – Request Application

       ◊ Other,

D African, Caribbean or Black
       ◊ African, African Scottish or African British
       ◊ Caribbean, Caribbean Scottish or Caribbean British
       ◊ Black, Black Scottish or Black British
       ◊ Other

E Other ethnic group
      ◊ Arab
      ◊ Other

Level of Urgency (information on how soon the request needs to be implemented and why):

Part of Normal Change control process but must be in place before Census 2011
implementation.


Background (i.e. reason for request):

Census 2011 new Ethnicity Classification
(http://www.scotland.gov.uk/Publications/2008/07/29095058/0)

DES NHS Circular:
PCA(M)(2008)12(http://www.sehd.scot.nhs.uk/pca/PCA2008(M)12.pdf)


Proposal in response to request

Ethnic group

Amend the definition from:

“The following list is representative of the codes used in the 2001 census. These
should be used by NHS Scotland organisations for local and SMR return purposes.”

To:

“The following list is representative of 2011 Scottish Census Ethnicity Categories.
These should be used by NHS Scotland organisations for local and SMR return
purposes. Local systems may record more detailed codes as required but these must
map to 2011 Scottish Census categories for SMR return purposes."

Amend codes as follows:



Please return to: Gordon Wilson, Data Intelligence Group, ISD, Information Services
(ISD), NHS National Services Scotland, Gyle Square, 1 South Gyle Crescent,
Edinburgh, EH12 9EB
                                                                                     Page 2
                                   Change Control – Request Application

A - White
1A Scottish
1B Other British
1C Irish
1D Any other White background
1B English
1C Welsh
1D Northern Irish
1E British
1F Irish
1G Gypsy/ Traveller
1H Polish
1Z Any other white ethnic group

B – Mixed or multiple ethnic groups
2A Any mixed background Any mixed or multiple ethnic groups

C - Asian, Asian Scottish or Asian British
3A Indian
3B Pakistani
3C Bangladeshi
3D Chinese
3E Any other Asian background
3A Pakistani, Pakistani Scottish or Pakistani British
3B Indian, Indian Scottish or Indian British
3C Bangladeshi, Bangladeshi Scottish or Bangladeshi British
3D Chinese, Chinese Scottish or Chinese British
3Z Other

D - Black, Black Scottish or Black British African, Caribbean or Black
4A Caribbean
4B African
4C Any other Black background
4A African, African Scottish or African British
4B Caribbean, Caribbean Scottish or Caribbean British
4C Black, Black Scottish or Black British
4Z Other

E - Other Ethnic Background Other ethnic group
5A Any other ethnic background
5A Arab
5Z Other

F - Refused/Not provided by patient
98 Refused/Not provided by patient

G - Not Known
Please return to: Gordon Wilson, Data Intelligence Group, ISD, Information Services
(ISD), NHS National Services Scotland, Gyle Square, 1 South Gyle Crescent,
Edinburgh, EH12 9EB
                                                                              Page 3
                                   Change Control – Request Application

99 Not Known



The current Ethnic Group is as follows

Ethnic Group
Priority
O (optional)

Definition

The following list is representative of the codes used in the 2001 census. These
should be used by NHS Scotland organisations for local and SMR return purposes.


Points to Note

1. This is included as an Optional item, but may be made Mandatory at a later date in
order to conform to UK-wide requirements.

2. This is the patient's perception of his or her own ethnic group, and is intended to
assist the monitoring of equality of access to NHS services.


Cross-Checks

None.


Codes and Values: Ethnicity Code (Code order)
A - White
1A Scottish
1B Other British
1C Irish
1D Any other White background

B - Mixed
2A Any mixed background

C - Asian, Asian Scottish or Asian British
3A Indian
3B Pakistani
3C Bangladeshi
3D Chinese
3E Any other Asian background

Please return to: Gordon Wilson, Data Intelligence Group, ISD, Information Services
(ISD), NHS National Services Scotland, Gyle Square, 1 South Gyle Crescent,
Edinburgh, EH12 9EB
                                                                                   Page 4
                                   Change Control – Request Application

D - Black, Black Scottish or Black British
4A Caribbean
4B African
4C Any other Black background

E - Other Ethnic Background
5A Any other ethnic background

F - Refused/Not provided by patient
98 Refused/Not provided by patient

G - Not Known
99 Not Known

http://www.datadictionaryadmin.scot.nhs.uk/isddd/9739.html




              Event Log (ISD use only)
Date          Event




Please return to: Gordon Wilson, Data Intelligence Group, ISD, Information Services
(ISD), NHS National Services Scotland, Gyle Square, 1 South Gyle Crescent,
Edinburgh, EH12 9EB
                                                                              Page 5