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PRINCE II Stage - DOC

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									                                                                                                                                                                            IESE PROCESS -                   Rev 5 (June 2009)

                                                                       Feasibility Gateway 1►                                               Scheme Design Gateway 2►                                                                                                                    Procurement Gateway 3►                      Mid Const. Review 3.5►                                  Post Const. Review 4 ►
RIBA stages 2007                                              Preparation                                                                          Design                                               Design                                           Pre-construction information                                                                      Construction                                        Use

RIBA Intermediate
                                             A                                               B                                    C                                        D                                 E                              F                            G                                       H                                 J                           K                                    L
                                          Appraisal                                Design Brief                              Concept                        Design Development                   Technical design                   Production                      [Package                       [Contract Action]                      Mobilisation                  Construction                     Post Practical
Stages
                                                                                                                                                                                                                                    Information                   Procurement]                                                                                                                            Completion
Stage Content        Inception                Options Appraisal            Strategic Brief                      Outline Proposals                       Scheme Proposals                       Detailed proposals             Production Info                Tender Documents              Tender appraisal                         Mobilisation                  Change Control                   O&M Documentation
                     Clients Needs and        Cost Implications            Feasibility                          Spatial arrangement                     Cost estimate                          Quality Standards              Building Control               Pre-tender H&S Plan           Agree contract                           Site set up                   Specialist design                Aftercare
                     Objectives
                                                                           Planning assumptions                 Costs                                   Planning Consent                       Costs                                                         Cost Estimate                                                          Construction info                                              Exit Strategy
                     Feasibility study
                                                                           Impact on business                   Identify packages                       Design Freeze



Project Management   Project Brief            Establish Governance &       Project Execution Plan               Confirm                                 Confirm / update                       Confirm / update               Update                         Update Risk Register          Finalise build programme & recognise     Monthly Reporting             Change Control                   Post Project Review
                                              ToR                                                                                                                                                                                                                                          interdependencies
                     Project Initiation                                    Communications Plan                   Project Brief                          brief changes                         risk register                 risk register                Value Management                                                       Change Control                Manage and Close out             Post occupancy review
                     Document [PID]           Project Controls                                                                                                                                                                                                                             Ensure PEP & controls in place                                         Project Risks
                                                                           Roles & responsibilities (RACI)       Risk Register                          compliance with statutes              value engineering             value engineering            Monthly Reporting                                                                                                                     Close Project File
                     Strategic Programme      Develop Brief                                                                                                                                                                                                                                Confirm business case [costs v                                         Monthly Reporting
                                                                           Planning assumptions                  RACI                                   Risk Register                         change control                change control               Change Control                benefit]                                                                                                Residual risks
                     Identify stakeholders    Quality Indicators & Plan                                                                                                                                                                                                                                                                                           Contract administration
                                                                           Quality plan & success factors       Value Management [VE, VM]                PEP                                   PEP                          Notify insurers                Confirm insurance             Monthly Reporting
                                              Risk Register                                                                                                                                                                                                  arrangements
                                                                           Impact on business practices         Monthly Reporting                       Value Management [VE, VM]               quality plan                 Monthly Reporting                                            Change Control
                                              Stakeholder
                                              management plan              Develop stakeholder                  ‘Heads Up’ workshop upon                Change Control                          strategic programme                                                                       Confirm RACI roles clear and allocated
                                                                           management plan                      contractor appointment
                                                                                                                                                        Monthly reporting                      Monthly Reporting
                                                                                                                                                        Allocate risk employer; contractor;
                                                                                                                                                        other

Programme                                                                  Master programme / Key dates,        Joint – contractor/client Master                                               Confirm / update~                                                                           Construction programme inc sub-          Review Construction           Construction / handover / exit   Defects clearance programme
                                                                           inc Gateway dates.                   Programme                                                                                                                                                                  contact procurement programme            programme                     programme
                                                                                                                                                                                                Master programme
                                                                                                                Design programme
                                                                                                                                                                                                Design Programme
                                                                                                                                                                                                Procurement programme

Design Management                             Options Appraisal            Feasibility Studies                  Outline Design Report                   Scheme Design Report                   Detail Design                  Package production             Respond to technical          Update production info                   Issue Construction Drgs       Respond to contractors           Monitor & Close out Defects
                                                                                                                                                                                                                              information &                  queries from tenderers                                                 (Designer)                    queries
                                                                           Surveys; existing services,          Agree package split plans and           Buildability & site constraints        Quality specifications                                                                      Update quality plan
                                                                                                                                                                                                                              specifications
                                                                           structural, asbestos, wildlife       eliminate scope gaps                                                                                                                                                                                                Fabrication & Working Drgs    Review specialist design
                                                                                                                                                        Contractor Design team                 SWMP                           Building control application                                                                          (Contractor)
                                                                           Designing out Waste strategy /       Buildability & site constraints
                                                                           SWMP                                                                         Confirm surveys
                                                                                                                Appearance
                                                                                                                                                        Materials & system selections
                                                                                                                                                        Planning application

Cost Management      Budget                   Initial order of Costs       Set budget                           Elemental Cost Plan                     Market testing                         Update                         Cost checks & Pre Tender       Package Tender Reports        Tender Evaluation &                      Monthly Cost Reporting        Cost Reporting and Project       Agree Final Contract Sum
                                                                                                                                                                                                                              Estimates                                                    Recommendation                                                         Controls
                                              Pre Construction Fees        Assessment of preliminary costs      Life-cycle cost plan                    Cost Plan                               cost plan                                                   Cost tracking of package                                                                                                              Final Project Cost Analysis
& Business Case                                                                                                                                                                                                               Market testing                 returns                       Identify costs to next Gateway
                                              Business case & impact       Confirm pre construction fees                                                Check business case                     life-cycle cost plan                                                                                                                                                                              Cost-Time-Benefits Reporting
                                              on business                                                                                                                                                                                                                                  Cost-Time-Benefits Reporting sheet                                                                      sheet
                                                                           Identify costs to next Gateway                                               Identify costs to next Gateway          business case
                                                                           Confirm business case                                                        Cost-Time-Benefits Reporting sheet
                                                                           Cost-Time Reporting sheet

Procurement          Appoint Project          Select & Appoint             SECE team confirm contractor         Outline Procurement strategy            Procurement Strategy & form of         Confirm:                       Pre tender package             Tender Tracking &             Procure Packages; confirm                Place Sub contract Orders     Continue to place sub            Procurement review
                     Manager                  Professional Consultants     insurances and financial stability                                           contract                                                              information reviews            Monitoring                                                                                           contract orders
                                                                                                                                                                                                procurement Strategy &                                                                     transfer of risks
                                                                           Appoint Contractor for                                                       Confirm interfaces and scope fully       form of contract
                                                                                                                                                        allocated                                                                                                                           packages free of exclusions
                                                                            Construct only                                                                                                     interfaces and scope fully
                                                                                                                                                        Confirm risk allocation and transfer     allocated                                                                                  interfaces between packages
                                                                            Develop & construct with                                                                                                                                                                                        covered
                                                                             novated design team                                                        Confirm design & specialist design      specialist design
                                                                                                                                                        responsibilities                         responsibilities                                                                           finalise preliminaries
                                                                            Develop & construct with
                                                                             contractor design team                                                                                                                                                                                        Agree Contract


Health & Safety      Advise Contracting                                    Confirm framework contractor         Initiate hazard identification          CDM Design Review                      Develop hazard register        Prepare H&S info. Pack         HSE Notification              Contractor’s Construction H&S Plan       Client H&S Duties,            Contractor H& S compliance       Complete and handover H&S
                     Authorities on duties                                 and designer competencies                                                                                                                                                                                                                                confirm adequate              management                       File
                                                                                                                Initiate the H&S information register   Instigate H&S information flow                                        Issue H&S info. register                                     Contractor’s Method statements
                                                                           Appoint CDM Coordinator                                                                                                                                                                                                                                   mobilisation period
                                                                                                                Open H&S File
                                                                                                                                                                                                                                                                                                                                     welfare facilities
                                                                                                                                                                                                                                                                                                                                    Construction Phase H&S
                                                                                                                                                                                                                                                                                                                                    Plan

Performance                                                                                                                                                                                                                                                                                Contractor and Client Team Appraisal                                   Consultant Performance           Project Performance measures
                                                                                                                                                                                                                                                                                           KPIs                                                                   Measures
Measurement                                                                                                                                                                                                                                                                                                                                                                                        Contractor and Client Team
                                                                                                                                                                                                                                                                                                                                                                                                   Appraisal KPIs
                                                                                                                                                                                                                                                                                                                                                                                                   Learning feedback
                                                                                                                                                                                                                                                                                                                                                                                                   Value appraisal



Handover                                                                                                                                                                                       Define Project Handover        Define Project Handover                                      Handover Requirements for                                              Testing & Commissioning          Resources review
                                                                                                                                                                                               Requirements                   Requirements                                                 FM/Maintenance approval
                                                                                                                                                                                                                                                                                                                                                                  Handover Action Plan             CDM / As Built Manuals
                                                                                                                                                                                                                                                                                           e.g. testing & commissioning strategy




Evaluation &         Project Initiation       Options Appraisal            Impact on business practices         Client Outline Design Review &          Scheme design report & approval        Detailed Design report &       Pre tender production          Package tender & cost         Tender evaluation report                 Client H&S Duties,            Change control report            CDM / As built manuals
                     Document [PID]           Report                                                            Approval                                                                       Approval                       information reviews            tracking reports                                                       confirm adequate
Approval                                                                   Project execution plan                                                       Procurement Strategy Approval                                                                                                      Agree contract                                                         Manage & close out risks         Project Performance measures
                     Brief                    Business Case Funding                                             Cost plan approval                                                             Risk register and risk         Cost checks & market           Insurance arrangements                                                  mobilisation period
                                              approval                     Roles & Responsibilities                                                     Form of contract                       allocation                     testing                                                      Contractor and client team                                             Contractor H&S compliance        Post project review
                     Budget                                                                                     Risk register                                                                                                                                HSE notification              performance reviews                       welfare facilities
                                              Stakeholders approval        Quality plan                                                                 Business readiness for change          Packages and interfaces        Project Handover                                                                                                                    Contractor and Client Team       Post occupancy review
                                                                                                                Value management report                                                        fully scoped and allocated     Requirements                                                 Testing & commissioning strategy         Construction Phase H&S        appraisals
                                              Project Governance           Feasibility & Business Case                                                  Funding approval                                                                                                                                                                                                                           Close out defects
                                                                                                                                                                                                                                                                                                                                    Plan
                                                                           Funding reports                      Hazard identification                                                                                                                                                      Is project fit to proceed?                                             Handover Action Plan
                                                                                                                                                        Planning consent                                                                                                                                                                                                                           Final accounts
                                                                           Costs to next Gateway                                                                                                                                                                                                                                                                  Supply chain appraisals
                                                                                                                                                        Is project fit to proceed?                                                                                                                                                                                                                 Was project justifiable and
                                                                           Stakeholder management plan                                                                                                                                                                                                                                                                                             delivered the requirements?
                                                                           Is project fit to proceed?




                             FEASIBILITY                                                                        PRE-CONSTRUCTION                                                                                                                                                                                                      CONSTRUCTION

								
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