A. Get to Leave Request / Cancellation in LEO LEO will send the following automated emails 2. Click on the button for the system to:
1. After logging onto LEO, click with your left via Outlook: ▪ validate that you have a sufficient leave
mouse button on My Info (on the first level ▪ Requests for leave will send an email to balance to cover the type and amount of
toolbar). the approver. leave requested.
▪ Approvals of requested leave will send an
2. Create - click on Time located under My 3. Click on the button for the system to
email to the requestor.
Info in the second level toolbar. create and send an email notification to the
▪ Rejections of requested leave will send an
3. Cancel - click on Time located under My approver.
email to the requestor.
Info in the second level toolbar and ▪ Rejections by the system when the request 4. Click on the button when the pop-up
then click on Cancel Leave has not been approved within the 48 hour box is displayed with the message “The
Request located in the third level deadline will send an email to both the information was sent successfully.”
navigation area on the left Detailed requestor and the approver. 5. Periodically check your Microsoft Outlook
Navigation. ▪ Automatic postings by the system when Inbox for approval or rejection of your leave
the request has not been approved or request.
B. Create Leave Request Overview rejected prior to the pay period end will Note: You may also access the LEO Cancel
send an email to the requestor.
Agencies will establish their own procedures Leave Request screen to see the status.
for online leave processing functions. Approved requests for future pay periods will
reduce your usable leave balance and will be
Online leave requests are processed for the D. Create Leave Request – Multiple
reflected on your leave information report
current and future pay periods only. No prior Consecutive Whole Days
under the Future LV and Avail Bal columns.
period requests are allowed. 1. When the Create Leave Request screen is
No request should span more than one week displayed, enter the appropriate values in the
for proper auditing. An absence spanning C. Create Leave Request – 1 Day or Less following fields:
multiple weeks should be submitted as a 1. When the Create Leave Request screen is Absence type – Click on the dropdown to
separate request for each week. displayed, enter the appropriate values in the select type of leave. Defaults to ANNUAL
Do not combine a request for a partial day following fields: LEAVE.
with a request for a single or multiple days off. Absence type – Click on the dropdown to Absent from – Enter the date leave is to start.
Absence types available for online leave select type of leave. Defaults to ANNUAL Should be entered in mm/dd/yyyy format.
requests are listed on the Absence type LEAVE. To (inclusive) – Enter the date leave is to end.
dropdown. Absent from – Enter the date leave is to start. Should be entered in mm/dd/yyyy format.
A leave request may not be changed after it Should be entered in mm/dd/yyyy format. Absence hours – Enter the amount of hours
has been entered in LEO. You may cancel the To (inclusive) – Enter the date leave is to end. requested.
original request and create a new request with Should be entered in mm/dd/yyyy format. Note – Enter any comments related to your
the correct information. Absence hours – Enter the amount of hours leave request following your agency’s
The approver must either approve or reject requested. standards.
requests within a 48 hr. scheduled work period Absence from – Enter the time leave is to
start. Use the dropdowns to select the Hour, 2. Click on the button for the system to:
or they will be automatically rejected by the ▪ validate that you have a sufficient leave
system. the Minute and A.M. or P.M.
balance for the type and amount requested.
The system will automatically post all current Absence to – Enter the time leave is to end.
▪ verify the Absence hours entered matches
pay period leave requests that have not been Use the dropdowns to select the Hour, the
your work schedule and display the
approved or rejected prior to 12:00 noon Minute and A.M. or P.M.
calculated number of hours in the Absence
payroll Monday. Contact your Time Note – Enter any comments related to your
Administrator for further instructions. request according to your agency’s
3. Click on the button for the system to G. Cancel Leave Request – Approved
create and send an email notification to the 1. When the Cancel Time Request screen is
approver. displayed, all current pay period and future
4. Periodically check your Microsoft Outlook leave requests are shown.
Inbox for approval or rejection of your leave 2. Click on the next to the leave request you
request. want to cancel.
Note: You may also access the LEO Cancel
Leave Request screen to see the status. 3. Insert comments in the Notes field for
approver review (if necessary).
E. Cancel Leave Request Overview 4. Click on the button.
If a leave request has not yet been approved or 5. Click on the button when “The
rejected, the requestor may cancel it without a information was sent successfully.” message is
cancellation email being sent to the approver. displayed.
LOUISIANA EMPLOYEES ONLINE
If leave has already been approved and needs CREATION AND CANCELLATION
6. Periodically check your Microsoft Outlook ONLINE LEAVE REQUEST(S)
to be cancelled, the cancellation request must Inbox for approval or rejection of your
be approved to adjust leave balances. QUICK REFERENCE CARD
The approver must either approve or reject Note: You may also access the LEO Cancel
leave cancellation requests within a 48 hour Employee Administrator:
Leave Request screen to see the status.
scheduled work period or the system will
automatically reject them. EA Phone No.:
H. Verify Outlook Email Address Used for
For cancellations not acted upon prior to the Leave Request Processing
pay period end, contact your Time LEO was designed to be used with Internet
Administrator to verify you are not charged for 1. Open your Outlook mailbox from your Explorer. Version 5.5 or higher must be used.
leave that was not taken. desktop.
What Do You Want To Do? See
Leave requests created by you but changed by 2. Click on the icon on your toolbar or select
Get to Leave Request/Cancellation in LEO ..... A
your Time Administrator, or leave requests Tools and then Address Book from the
created by your Time Administrator cannot be dropdown to open your Outlook Address Create Leave Request Overview .................... B
cancelled by you. These are indicated with Book. Create Leave Request – 1 day or Less ............ C
T.A. in the Agent column. Contact your Time Create Leave Request – Multiple
3. Find your own name in the listing.
Administrator if they should be cancelled or Consecutive Days ................................... D
changed. 4. Open your Properties by either:
▪ highlighting your name, right clicking and Cancel Leave Request Overview ...................... E
selecting properties Cancel Leave Request – Not Processed............ F
F. Cancel Leave Request – Not Processed OR Cancel Leave Request – Approved................... G
1. When the Cancel Time Request screen is ▪ double click on your name. Verify Outlook Email Address Used for Leave
displayed, all current pay period and future 5. When your Properties pop-up box is displayed, Request Processing..................................... H
leave requests are shown. click on the E-mail addresses tab to verify all
2. Click on the next to the leave request you your established email addresses and aliases. For assistance with using the LEO online leave
want to cancel. functions, contact your Employee Administrator or
6. Verify there is a record that is formatted as
3. Click on the button. The smtp:HR(your personnel number)@LA.GOV.
request is removed from the screen, the
approver’s access is removed and “Request
deleted” will be displayed.