creation and cancellation online leave request_s_

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					A. Get to Leave Request / Cancellation in LEO              LEO will send the following automated emails      2.   Click on the       button for the system to:
1. After logging onto LEO, click with your left             via Outlook:                                           ▪ validate that you have a sufficient leave
   mouse button on My Info (on the first level              ▪ Requests for leave will send an email to                 balance to cover the type and amount of
   toolbar).                                                     the approver.                                         leave requested.
                                                            ▪ Approvals of requested leave will send an
2. Create - click on Time located under My                                                                    3.   Click on the       button for the system to
                                                                 email to the requestor.
            Info in the second level toolbar.                                                                      create and send an email notification to the
                                                            ▪ Rejections of requested leave will send an
3. Cancel - click on Time located under My                                                                         approver.
                                                                 email to the requestor.
            Info in the second level toolbar and            ▪ Rejections by the system when the request       4.   Click on the          button when the pop-up
            then click on Cancel Leave                           has not been approved within the 48 hour          box is displayed with the message “The
            Request located in the third level                   deadline will send an email to both the           information was sent successfully.”
            navigation area on the left Detailed                 requestor and the approver.                  5.   Periodically check your Microsoft Outlook
            Navigation.                                     ▪ Automatic postings by the system when                Inbox for approval or rejection of your leave
                                                                 the request has not been approved or              request.
B. Create Leave Request Overview                                 rejected prior to the pay period end will         Note: You may also access the LEO Cancel
                                                                 send an email to the requestor.
   Agencies will establish their own procedures                                                                          Leave Request screen to see the status.
    for online leave processing functions.                 Approved requests for future pay periods will
                                                            reduce your usable leave balance and will be
   Online leave requests are processed for the                                                               D. Create Leave Request – Multiple
                                                            reflected on your leave information report
    current and future pay periods only. No prior                                                                Consecutive Whole Days
                                                            under the Future LV and Avail Bal columns.
    period requests are allowed.                                                                              1. When the Create Leave Request screen is
   No request should span more than one week                                                                    displayed, enter the appropriate values in the
    for proper auditing. An absence spanning            C. Create Leave Request – 1 Day or Less                  following fields:
    multiple weeks should be submitted as a             1. When the Create Leave Request screen is               Absence type – Click on the dropdown to
    separate request for each week.                        displayed, enter the appropriate values in the          select type of leave. Defaults to ANNUAL
   Do not combine a request for a partial day             following fields:                                       LEAVE.
    with a request for a single or multiple days off.      Absence type – Click on the dropdown to               Absent from – Enter the date leave is to start.
   Absence types available for online leave                 select type of leave. Defaults to ANNUAL              Should be entered in mm/dd/yyyy format.
    requests are listed on the Absence type                  LEAVE.                                              To (inclusive) – Enter the date leave is to end.
    dropdown.                                              Absent from – Enter the date leave is to start.         Should be entered in mm/dd/yyyy format.
   A leave request may not be changed after it              Should be entered in mm/dd/yyyy format.             Absence hours – Enter the amount of hours
    has been entered in LEO. You may cancel the            To (inclusive) – Enter the date leave is to end.        requested.
    original request and create a new request with           Should be entered in mm/dd/yyyy format.             Note – Enter any comments related to your
    the correct information.                               Absence hours – Enter the amount of hours               leave request following your agency’s
   The approver must either approve or reject               requested.                                            standards.
    requests within a 48 hr. scheduled work period         Absence from – Enter the time leave is to
                                                             start. Use the dropdowns to select the Hour,     2.   Click on the       button for the system to:
    or they will be automatically rejected by the                                                                  ▪ validate that you have a sufficient leave
    system.                                                  the Minute and A.M. or P.M.
                                                                                                                       balance for the type and amount requested.
   The system will automatically post all current         Absence to – Enter the time leave is to end.
                                                                                                                   ▪ verify the Absence hours entered matches
    pay period leave requests that have not been             Use the dropdowns to select the Hour, the
                                                                                                                       your work schedule and display the
    approved or rejected prior to 12:00 noon                 Minute and A.M. or P.M.
                                                                                                                       calculated number of hours in the Absence
    payroll Monday.          Contact your Time             Note – Enter any comments related to your
                                                                                                                       hours field.
    Administrator for further instructions.                  request according to your agency’s
                                                             standards.
3.   Click on the       button for the system to       G. Cancel Leave Request – Approved                           




     create and send an email notification to the      1. When the Cancel Time Request screen is
     approver.                                            displayed, all current pay period and future
4.   Periodically check your Microsoft Outlook            leave requests are shown.
     Inbox for approval or rejection of your leave     2.   Click on the       next to the leave request you
     request.                                               want to cancel.
     Note: You may also access the LEO Cancel
            Leave Request screen to see the status.    3.   Insert comments in the Notes field for
                                                            approver review (if necessary).
E. Cancel Leave Request Overview                       4.   Click on the                   button.
 If a leave request has not yet been approved or      5.   Click on the             button when “The
   rejected, the requestor may cancel it without a          information was sent successfully.” message is
   cancellation email being sent to the approver.           displayed.
                                                                                                                 LOUISIANA EMPLOYEES ONLINE
 If leave has already been approved and needs                                                                          CREATION AND CANCELLATION
                                                       6.   Periodically check your Microsoft Outlook                     ONLINE LEAVE REQUEST(S)
   to be cancelled, the cancellation request must           Inbox for approval or rejection of your
   be approved to adjust leave balances.                                                                                 QUICK REFERENCE CARD
                                                            cancellation request.
 The approver must either approve or reject                Note: You may also access the LEO Cancel
   leave cancellation requests within a 48 hour                                                                Employee Administrator:
                                                                   Leave Request screen to see the status.
   scheduled work period or the system will
   automatically reject them.                                                                                  EA Phone No.:
                                                       H. Verify Outlook Email Address Used for
 For cancellations not acted upon prior to the           Leave Request Processing
   pay period end, contact your Time                                                                           LEO was designed to be used with Internet
   Administrator to verify you are not charged for     1. Open your Outlook mailbox from your                  Explorer. Version 5.5 or higher must be used.
   leave that was not taken.                              desktop.
                                                                                                               What Do You Want To Do?                                  See
 Leave requests created by you but changed by         2.   Click on the  icon on your toolbar or select
                                                                                                               Get to Leave Request/Cancellation in LEO ..... A
   your Time Administrator, or leave requests               Tools and then Address Book from the
   created by your Time Administrator cannot be             dropdown to open your Outlook Address              Create Leave Request Overview .................... B
   cancelled by you. These are indicated with               Book.                                              Create Leave Request – 1 day or Less ............ C
   T.A. in the Agent column. Contact your Time                                                                 Create Leave Request – Multiple
                                                       3.   Find your own name in the listing.
   Administrator if they should be cancelled or                                                                    Consecutive Days ................................... D
   changed.                                            4. Open your Properties by either:
                                                          ▪ highlighting your name, right clicking and         Cancel Leave Request Overview ...................... E
                                                              selecting properties                             Cancel Leave Request – Not Processed............ F
F. Cancel Leave Request – Not Processed                         OR                                             Cancel Leave Request – Approved................... G
1. When the Cancel Time Request screen is                 ▪ double click on your name.                         Verify Outlook Email Address Used for Leave
   displayed, all current pay period and future        5. When your Properties pop-up box is displayed,            Request Processing..................................... H
   leave requests are shown.                              click on the E-mail addresses tab to verify all
2.   Click on the      next to the leave request you      your established email addresses and aliases.        For assistance with using the LEO online leave
     want to cancel.                                                                                           functions, contact your Employee Administrator or
                                                       6.   Verify there is a record that is formatted as
                                                                                                               Timekeeper first.
3.   Click on the                   button. The             smtp:HR(your personnel number)@LA.GOV.
     request is removed from the screen, the
                                                                              Rev: 06/08
     approver’s access is removed and “Request
     deleted” will be displayed.

				
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posted:2/27/2010
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