Introduction to Gallery
http://albums.humboldt.edu/username
What It Is
Gallery is a web based software product that lets you manage your photos, text, audio & video on your own website. You must request an account from the Courseware Development Center (CDC) by filling out the Gallery Account Request form at Humboldt.edu/~moodle. With Gallery you can easily create and maintain nested albums of photos using an easy to learn interface. Photo management includes automatic thumbnail creation, image resizing, rotation, ordering, captioning, searching and more. Albums can have read, write, and caption permissions assigned per individual user for an additional level of privacy. You are able to assign albums to your students and let them upload and manage their own photos on your Gallery website. In the near future, we anticipate a seamless integration between Gallery and Moodle, where Gallery becomes a file repository for all course materials.
Visitors to your Gallery site can:
view (edit slideshow settings) search send to printer right click to save to computer
Authenticated users with appropriate permissions after logging in can:
create new albums upload one to ten photos at time edit captions and assign keywords move (rearrange) and rename albums adjust album properties (rows, columns, photo borders, etc) create users and edit user information view documentation
What Gallery Looks Like
Your Personal Account
By enrolling in this workshop you have already had an account established for you by the staff at the Courseware Development. Login to this account by going to this URL: http://albums.humboldt.edu/ado4/ You will need to replace the last four letters of the URL (ado4) with your own HSU username.
Change Your Password
Once you have successfully logged in, select the “Your Account” button and when the dialog box opens select “Change Password” button from the left hand column. Enter your “Current Password” and your “New Password”, “Verify” it, then select “Change”. Select “Back to Album” to get back to Gallery’s main screen for your account.
Creating Organizational Structure
You are now ready to add content to your Gallery account. By default, your account has a root album called “Gallery”. If you only intend to have a few photos on this website you can add photos now. However, once you add a couple dozen images, it may become necessary to sort them into a system of albums and sub-albums. Some faculty members prefer to have their album names to be in alignment with their courses, and others prefer to have the albums arranged by topic. Albums and individual items can always be deleted, renamed, moved, or copied from one folder to another if you change your mind about your organizational structure.
Creating Albums
Once you decide how you want to organize your images, create your first sub-album within the root “Gallery” album by selecting “Add Album” from the left menu. In the “Name” field, enter an album name, such as “Kayaking1”. This is only the name of the album on the Gallery server, and not the title that your site guests will see. Next, enter the “Title” of the album. This is what your guests will see.
Creating a new Album
Setting Album attributes
Keywords and Descriptions
Anything you add to the Album Summary, Keywords, or Description becomes a part of the text based “Search” feature in Gallery. It is strongly recommended to get in the habit of enter at least some minimal information here as you create albums because if you wait a year or more to do it, it may become an overwhelming task that is never completed, and you will lose one of the most valuable features of Gallery. Once you have hundreds or even thousands of images in your Gallery account, it will become laborious to locate precisely the image you are looking for with keywords and/or descriptions. You can set the remaining Album Properties from this dialog box. One of the more important of these properties is the “Password Protection”. If you add password protection to an album, g uests visiting your Gallery site will not be able to view the albums without logging in. For the time being, you can ignore “description”, “Time/Date”/ “Permalinks”, etc). You must “Save” this information to create the album.
Album Attributes and Themes
Select the next tab in the Edit Album dialog box titled “Album”. In this area you can define additional attributes for your album, such as the “Sort Order”, “Thumbnail Size”, “Resized Images”, etc. It is important to check the “ Use this in all sub-albums” box if that is your intention. Select the next tab in the Edit Album dialog box titled “Themes”. In this area you can define the color and style of your albums. It is important to check the “Use this in all sub-albums” box if that is your intention.
You must “Save” this information to establish properties the album.
Adding Photos to Gallery
Navigate back to the Gallery main page (click “Gallery”). Select the album where you wish to add your photos. Once you are inside the album, select “add item” from the left menu. Use the “Browse” button to locate the images you wish to upload from your computer. You can upload several images manually by using these upload boxes. If you need more boxes, select “More Upload Boxes” directly below the last upload box. Be sure to enter a description of the photo in the Caption area. This will make the image accessible to those who use screen readers to read aloud the site. This will also make your image searchable in Gallery. Alternatively, if you have 10s or 100s of images to upload you may benefit from using the Windows Explorer for uploads. This requires downloading and installing a small application but it will speed your upload process for a large batch of files. If you are using a MAC, you may wish to try Gallery Remote, which also requires downloading and installing a small application. Likewise, it will speed your upload process for a large batch of files. Once you have your photos uploaded into your Gallery albums, you can move them from one folder to another, rotate them, and edit the text information associated with each image. Most of these features are accessed from the drop down menus located directly below each file.
Rearrange Albums and Images
To change the order of your Albums, select, “Rearrange Items” from the left menu. You will see a page with all of your albums listed. First click on the Album you wish to move, then click the position where you want it to move to. Likewise, if you want to change the order of your photos within an album, make sure your Album is open, then select “Rearrange Items” from the left menu. Use the same sequence as above to rearrange the grouping.
Adding a Student or Teacher’s Assistant Album
Select the “Site Admin” button. In the left menu select “Users”. Select the “Create User” button. Add the student’s name and assign a password (give this to the student). Create a new Album and title it appropriately. Return to the Gallery main screen, select the student album, and from the “item actions” drop down list, select “Edit Permissions”. 6. In the “New Owner” box, type in the student’s name and Select the “Change” button 7. Set the rest of the permissions as appropriate. 1. 2. 3. 4. 5.
Automating photos
1. 2. 3. 4. Log in to Gallery Click “Add Items” (on the left hand side) Click “Windows XP” (up at the top) Click ”Download [install_registry.reg]”
5. Go ahead and save file 6. Open and allow file to install. 7. Then go to whichever file you wish to upload and open it. 8. Publish file to the web (left hand side) 9. Select Photos 10. Click ”Next” 11. Click on “Gallery at albums.humboldt.edu”\ 12. Click ”Next” 13. Enter your GALLERY user name and password 14. Click ”Next” 15. Select a caption option 16. Let Load. 17. 707-616-4590