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					                              ANNA UNIVERSITY CHENNAI
GUIDELINES FOR SITTING FEE AND TA/DA CLAIM FOR THE MEMBERS OF DC/MC
AND ORAL EXAMINATION BOARD IN CONNECTION WITH CONDUCT OF DC/MC
MEETINGS AND VIVA-VOCE EXAMINATIONS

I     DC/MC members can claim any one of the following to attend the DC/MC meeting
             (i) First Class train fare plus 2/3 incidental charges (both ways)
                                                         (OR)
             (ii) Three tier A/C train fare plus 2/3 incidental charges (both ways)
                                                         (OR)
             (iii) Two tier A/C train fare (both ways) plus Rs.500 only towards conveyance. (Copy of
                   the ticket duly certified by the supervisor shall be produced only for two tier A/C travel)
                                                         (OR)
             (iv) Travel by car @ Rs.7/- per km for the actual mileage travelled and the printed bill for
                  car travel should be certified by the supervisor (maximum 300 km for both ways).
      NOTE: DC/MC members are not entitled to claim airfare for attending DC/MC meeting.

II    Oral Examination Board members can claim any one of the following to attend
      Viva-Voce Examination.
             (i)   Actual air fare (economy class; refundable) plus Rs.1200 only towards conveyance.
                   The Boarding pass for onward journey and air ticket (both ways) duly endorsed
                   by the supervisor should be enclosed.
                                                         (OR)
             (ii) First Class train fare plus 2/3 incidental charges (both ways)
                                                         (OR)
             (iii) Three tier A/C train fare plus 2/3 incidental charges (both ways)
                                                         (OR)
             (iv) Two tier A/C train fare (both ways) plus Rs.500 only towards conveyance. (Copy of
                  the ticket duly certified by the supervisor shall be produced only for two tier A/C travel)
                                                         (OR)
             (v) Travel by car @ Rs.7/- per km for the actual mileage travelled and the printed bill for
                 car travel should be certified by the supervisor (maximum 300 km for both ways).
III   Faculty members of University departments can also claim sitting fee and conveyance
      (as applicable) to attend DC/MC/Oral Examination Board meetings. However ex-officio
      members such as Head of the Department/Director of the Centre and Research
      co-ordinators (Head of the Institution where the scholar employed) are not entitled for sitting
      fee and conveyance for attending DC/MC/Oral Examination Board meetings.

IV    The Supervisors and Joint Supervisors are not entitled for sitting fee and conveyance for
      convening DC/MC/Oral Examination Board meetings.

V     The quick processing of claim bill and reimbursement can be possible only if all the necessary
      documents are attached along with claim bill. Submission of incomplete claim bill (insufficient
      documents) will cause delay in payment. In such cases, the eligible amount only be sanctioned
      by this office without any further communication to the supervisor. No further request in this
      regard will be entertained.
                                   CENTRE FOR RESEARCH
                         ANNA UNIVERSITY CHENNAI :: CHENNAI – 600 025
                                 CLAIM BILL FOR Ph.D. PROGRAMME
       DC/ ORAL EXAMINATION BOARD EXPERTS REMUNERATIONS (TA/DA AND SITTING FEE)

1     Name of the Scholar               :
2     Registration No:                  :
3     Date of DC / Oral Examination     :
4     Venue of the Meeting              :


5     Name of the expert member         :
      with Address



                                                                                         Amount (Rs)
6                                       Particulars
                                                                                      Eligible   Actual
i     Travelling Allowance (can claim any one of the following)
      a. First Class train fare plus 2/3 incidental charges (both ways)
      b. Three Tier A/C train fare plus 2/3 incidental charges (both ways)
      c. Two tier A/C train fare (both ways) plus conveyance Rs.500 only
               (copy of the attested train ticket should be enclosed)
      d. (i) Actual air fare (economy class: refundable). Boarding pass for onward
             journey and air ticket (both ways) duly endorsed by the supervisor
             should be enclosed (Applicable only for Oral Examination Board
             meetings)
        (ii) Conveyance, if travelled by Air (for both ways)                            1200
      e. If traveled by car, actual mileage (Maximum 300 km for both ways)
         traveled for DC/Oral Examination Board meetings (Printed bill should be      Rs. 7/km
         enclosed)
ii    Thesis evaluation fee                                                             3000
iii   a. Sitting fee to the members of Oral Examination Board (viva-voce) members
                                                                                        1500
         including local conveyance
      b. For Doctoral Committee meeting
                                                                                        500
         (i) Sitting fee
         (ii) Local conveyance                                                          250
iv    Halting charges for DC/Oral Examination meetings. (Original printed bill duly
                                                                                       1000*
      certified by the supervisor should be produced)
v     Hospitality charges for DC/Oral Examination meetings. (Original printed bill
                                                                                        500*
      duly certified by the supervisor should be produced)
                                                                                          Total
State to whom the reimbursement should be made                Supervisor (or) DC/Oral Examination Member
* Subject to the maximum



                                                            Signature of the Expert member with Date
Signature of the Supervisor with date           (For an amount Rs.5000/- above, please affix revenue stamp)
   (Name with Office Seal)