ICT in Education _Administration_

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					         Education and Libraries

    ICT in Education (Administration)

           Development Plan

              2004 – 2006

Bromley Information Management Strategy
ICT in Education (Administration) Development Plan


1.    With the increased access to ICT to support administration in schools, the expectations
      of Central Government for information management of pupil/teacher data has increased.
      In the late 90’s DfES introduced a Management Strategy (IMS) with the vision that
      essential management information will be routinely held, shared, and used electronically
      by all schools to underpin high quality leadership and learning, and raising educational
      standards. The “New Relationships” with schools announced in January 2004 by the
      Minister for Education reinforces the Government policy on collation, sharing and use of
      management information on a national scale in partnership with schools and LEAs. The
      concept of “collect once, use many times” underpins the Government’s rationale and that
      PLASC and Pupil Achievement Tracker will be at the heart of the national management
      information system. Bromley schools and the LEA are therefore required to carry out
      statutory functions in relation to management information and built into the OfSTED
      inspection of both schools and LEA (and children services) in an evaluation of how well
      this is achieved.

Analysis of Where We Are

2.    Bromley Council responded positively to the increasing demands for use of ICT in
      administration in the 90’s when it began to equip all its schools with hardware, software
      and connectivity to the Civic Centre, such that statutory requirements could be met. The
      Government, through the National Grid for Learning, ICT in Schools initiative and
      Standards Fund/Grant devolved monies has provided financial resources to continue to
      develop and enhance the use of ICT in administration in schools. However, this has
      required coherence between the LEA development planning and implementation of
      management information strategy with that in schools. This has not been adequately
      achieved in recent years, as reported in the Best Value Review (ICT In Education)
      undertaken in 2003. Policy development of ICT in education for learning and teaching
      and administration has moved at a significant pace but the strategic management of
      change has not been sufficiently effective, leading to frustration of those in schools.
      Head Teachers are constantly raising issues relating to ICT, frequently based upon lack
      of clarity as to who is responsible for what. Primary and special schools are most
      frequently concerned by uncertainty due to their lack of capacity to manage and
      maintain ICT developments and feel there is “too much, too soon, too often”.

3.    Since the 90’s the LEA, in common with over 80% of LEAs, has supported the use of the
      Schools Information Management System (SIMS) and the Education Management
      System (EMS) as the software basis of its information management strategy. The
      software licence costs are met from central education budget but the LEA brokers a
      contract paid for by schools with CAPITA (the software provider) for training, helpline
      facilities and technical support at school level for both management and curriculum
      hardware systems. Since the late 90’s schools have been required to fund ICT hardware
      replacement and developments with the introduction of National Grid for Learning which
      is part funded by the Council contribution (£500,000 per annum). Schools are required
      to have an ICT development plan, however it is for the individual schools to decide their
      priorities for ICT spend. This has led to different rates of development of ICT in schools
      which contributes further to lack of consistency and variable capacity of schools to keep
      pace with increasing expectations of the use of management information as well as
      curriculum systems.

4.    The recent expansion of ICT use within the curriculum through laptops and interactive
      whiteboards has meant increasing demand for training and technical support, often from
      the LEA. Although the LEA has responded positively to these developments, its capacity
      to meet these challenges is limited and the LEA is often criticised for providing
      insufficient vision for learning and teaching using ICT and technical support and advice to
      enable schools to make decisions on what is best as well as training support for teachers
      and support staff.

Issues Needing to be Addressed

5.    With the rate of increased use of ICT in administration and learning and teaching, the
      expectations of schools of the LEA for support and funding will continue unabated.
      However, the relative roles of the LEA and schools themselves is frequently unclear “who
      is responsible for what”. The key issues for improvement that need to be addressed are:

          establishing a vision for management information system in Bromley with
           clarification of what the LEA and schools are each responsible for;

          identification of the minimum ICT hardware, software and infrastructure that
           ensures statutory responsibilities are consistently met across all schools with
           respect to management, collation and sharing of information;

          establishment of an infrastructure for advice and technical support to ensure that
           schools have the capacity to manage effectively and efficiently their information

          make explicit the expectations of ICT funding required by the LEA and schools to
           ensure respective accountabilities identified and statutory responsibilities are met;

          the further development of collaboration between schools to share practice, build
           local capacity and achieve economies of scale through joint management of ICT
           facilities and support;

          the development of internet facilities to enhance opportunity for anywhere,
           anytime working and information sharing;

          provision of ongoing training programmes to ensure competency in managing and
           using information systems for all staff in schools.

      This development plan seeks to address these issues making clear what the expectations
      are of each partner.

                     Bromley Information Management Strategy

                              Action Plan for Improvement

Management information is needed to secure the four main functions of an LEA:

     Strategic Management
    Summary performance information needs to be made available regularly so that
    managers can review the effectiveness of existing provision, and have appropriate
    information to consider the likely impact of change.

    The LEA must maintain data on pupils so that it can fulfil its duty for co-ordinated

     School Improvement
    The LEA must hold information on pupil attainment so that it can monitor the
    performance of schools and intervene where progress is weak, as well as broker the
    sharing of good practice where the progress is good.

     Advocacy for the Child
    The LEA needs to hold sufficient details on pupils to enable it to identify those pupils
    potentially at risk, and be able to track their progress through schooling. Not only
    does this include children in public care, children with special educational needs,
    excluded pupils, etc, but any child where a range of circumstances places them at
    risk of underachieving.

Overall Aims:

    In partnership with schools and other stakeholders, the LEA will aim to provide a
    robust system for the collation and use of information to ensure children and young
    people have the best start in life through high quality schooling.

1.      Strategy, Leadership and Management

       Intention                            LEA Action                       School Responsibility

(i)   Establish a vision for   Prepare Information Management              As principal stakeholder to
      management               Strategy for Bromley schools and            commit to the development
      information systems      Education and Libraries Service which       of the policy and any
      within the Education     sets out the way management                 framework for action and
      and Libraries            information is defined, processed and       subsequent consultation.
      Service clarifying       used to develop high quality leadership
      the roles and            and learning and assist all stakeholders    Implement the agreed policy
      responsibilities of      in undertaking their day-to-day             in compliance with statutory
      the LEA and              business. This should focus on:             requirements.

                                    clarifying remits of all concerned;   Establish framework for
                                                                           action at school level to
                                    define the information to be
                                                                           ensure the minimum
                                     collected, protocols and controls
                                                                           standards for management
                                     in accordance with data
                                                                           information systems are in
                                                                           place. Establish a
                                    the management and use of the         programme of staff
                                     information electronically shared;    development in the
                                                                           management and use of data
                                    setting standards for ICT
                                                                           on pupils and staff to secure
                                     systems, infrastructure support
                                                                           improvement in quality of
                                     and training;
                                                                           education provided and
                                    providing guidance on the use of      educational outcomes.
                                     management information to
                                     ensure high quality provision and     Undertake the transfer of the
                                     educational outcomes;                 pupil/staff level data as
                                    the development of strategy to
                                     support electronic
                                     communications through use of
                                    maintaining a knowledge of
                                     emerging and best practice in
                                     using management information
                                     to raise attainment;
                                    working in partnership with local
                                     schools, regional and national
                                     organisations to ensure
                                     up-to-date knowledge of
                                     management information
                                     systems and their

2.       Resources, Infrastructure and Services

        Intention                          LEA Action                     School Responsibility

(i)    Establish the              To secure a fully funded             Secure an ICT administrative
       minimum hardware,           connectivity for all schools to      system in the school
       software and                enable data transfer to meet         (ie suitable servers,
       infrastructure to           statutory requirements.              workstations and other
       ensure statutory                                                 equipment (eg printers)
       responsibilities for       To identify and set the minimum      which meet or exceed the
       management                  standards for an ICT system in       agreed minimum
       information systems         schools for management               requirement, including that
       with respect to pupil       information systems in line with     for internet connectivity).
       and staff data              DfES specifications and monitor
       collection and              compliance with the standards.       Prepare, implement and
       sharing are                                                      regularly review a
       effective.                 To secure under the guidance and     development plan for
                                   on behalf of schools the             ensuring efficient and
                                   procurement of ICT hardware,         effective management
                                   software and infrastructure to       information systems within
                                   ensure economy of scale in the       the school. This should
                                   purchase, installation and           identify replacement,
                                   maintenance of equipment for         enhancements and
                                   schools.                             maintenance strategy and
                                                                        identify the needs for staff
                                  Ensure that any contracts with       training. Ensure the
                                   providers of equipment or            purchasing policy takes
                                   services (maintenance contracts)     account of best value and
                                   are effectively managed on behalf    where appropriate compares
                                   of schools where they wish – the     and/or uses the Council’s
                                   LEA to undertake this role.          preferred supplier list for
                                                                        equipment and services.

                                                                        The management of
                                                                        maintenance contracts is
                                                                        robust to ensure that requires
                                                                        for monitoring information by
                                                                        the LEA are timely and

(ii)   To develop the use         To procure on behalf of schools      To maintain an efficient fast
       of internet to              reliable and cost effective access   connectivity to the LEA and
       support opportunity         to the internet to support use of    other schools through
       for anywhere,               management information               internet.
       anytime working in          systems anywhere, anytime.
       school                                                           Ensure staff are appropriately
       administration             To provide guidance to schools       trained to use internet-based
       systems.                    based upon emerging practice         resources and
                                   how management information           communications to enhance
                                   systems can communicate with         data transfer to meet
                                   parents/carers in the learning       statutory requirements of the
                                   and raising attainment of            DfES.
                                   children and young people.
                                                                        Use internet-based
                                  Provide guidance, support and        management information to
                                   training on the use of               compare the pupil and school
                                   internet/broadband in support of     performance in ensuring
                                   learning, teaching and staff         sustained improvement and
                                   development.                         raising attainment.

3.       Enhancing Teaching and Learning and School Management

        Intention                       LEA Action                        School Responsibility

(i)    To develop              To monitor the use of                   To maintain a robust
       strategies for           management information in LEA           self-review process with
       collaboration            schools, nationally and                 respect to management
       between schools          internationally, to identify practice   information systems and to
       which builds local       which can enhance the                   identify how new knowledge
       capacity for the         performance and attainment of           can be implemented to
       development and          children and young people in            improve school effectiveness
       support for              Bromley. Collate and disseminate        further.
       management               to schools.
       systems.                Develop strategies to encourage
                                collaboration and shared practice
                                between Bromley schools in
                                utilising management information

                               Identify ways in which schools
                                can combine resources and
                                expertise to ensure consistent
                                high performance in
                                management, maintenance and
                                use of management information

(ii)   To ensure that          To identify the funding level           To manage devolved funding
       funding                  necessary to achieve a robust           appropriately to meet the
       arrangements for         management information strategy         statutory responsibilities for
       ICT developments         to meet the DfES requirements.          management information
       are identified and                                               within DfES guidance and
       made clear to           To identify the funding                 requirements.
       schools and the          contribution to be made from the
       LEA.                     LEA strategic management core           To establish an ICT strategy
                                funding and school budget share.        which ensures maintenance,
                                                                        replacement and training
                               In consultation with schools,           costs are appropriately
                                establish the funding to be             identified.
                                retained or devolved in the
                                indicative school budget which is       Secure best value principles
                                intended to support the                 in the use of devolved
                                maintenance and development of          funding to ensure the
                                the LEA and school-based                minimum specification of
                                management information                  hardware, management
                                systems.                                software and infrastructure
                                                                        are met.

4.       Building Confidence, Competence and Capability

        Intention                         LEA Action                     School Responsibility

(i)    To develop a              To identify and maintain a           To implement a programme
       strategy for advice        specification of basic               of staff development for Head
       and technical              competencies required by staff       Teachers, senior staff and
       support for schools        (LEA and school) to deliver the      administrative staff to ensure
       to ensure they have        intention of the information         they are fully equipped to use
       the capacity to            management strategy.                 the school’s administrative
       manage information                                              systems and to understand
       and management            Audit of staff competencies in use   the use of data on pupil
       systems effectively.       of management information            performance to improve
                                  systems against the specification.   learning and teaching.
                                  From analysis of the audit,
                                  prepare and deliver a staff          To assess regularly the
                                  development programme covering       competencies of staff in using
                                  all aspects of the management        the management information
                                  information strategy to enhance      system available and secure
                                  learning and teaching.               training needs are met.

                                 Monitor the provision of the         To use management
                                  training and report regularly to     information to review school
                                  the ICT Consultative Group and       effectiveness as part of the
                                  management team of Education         school self-review and
                                  and Libraries any issues arising     improvement process.
                                  and action needed to secure the
                                  best training of staff.

                                 In consultation with schools
                                  identify and implement a robust
                                  strategy for technical support for

(ii)   To secure the             To establish and maintain a          Through local performance
       provision of ongoing       profile of staff competency in       management identify the
       training                   using management information         training needs of staff and
       programmes in              systems. Through analysis,           communicate these regularly
       managing and using         identify training needs and          to the LEA.
       information systems        develop programmes of high
       of all staff in            quality training to address these.   Contribute to the ICT
       schools.                                                        Consultative Group to ensure
                                 In collaboration with schools,       the strategy for training is
                                  develop local infrastructure of      based on recent, relevant
                                  help and support to ensure           evidence of competency and
                                  consistency and high level           needs.
                                  competence in using management
                                  information systems.                 Openness to emerging
                                                                       practice in use of
                                                                       management information
                                                                       systems such that new
                                                                       knowledge contributes to
                                                                       identification of improvement
                                                                       needed to raise attainment of
                                                                       pupils and improve
                                                                       management of ICT in

5.     Monitoring and Evaluation of the Impact

       Intention                        LEA Action                     School Responsibility

(i)   To establish a           Establish and maintain an            Establish self-review of
      robust strategy for       effective quality assurance system   learning and teaching where
      monitoring and            for monitoring and securing          ICT and management
      review to identify        delivery of high quality ICT         information is used. Identify
      areas for                 support through Council or third     areas for improvement that
      improvement and           party services.                      will be addressed as part of
      enhancement of the                                             the school’s continuous
      use of ICT.              Monitor use of ICT in support of     improvement process.
                                learning, teaching and               Contribute to LEA monitoring
                                management to identify               of performance of services as
                                opportunities for sharing best       part of its improvement
                                practice.                            processes and customer
                               Report regularly to the ICT
                                Consultative on ICT progress,
                                emerging issues and future

                               Maintain a dialogue with schools
                                on how their management needs
                                should be met most effectively.